Opportunity Information: Apply for P16AS00289
Apply for P16AS00289
- The Department of the Interior, National Park Service in the natural resources sector is offering a public funding opportunity titled "Notice of Intent: Catalog and Digitize Southern Arizona Group Cultural Resource Records" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 15.945.
- This funding opportunity was created on Jun 24, 2016.
- Applicants must submit their applications by Jul 03, 2016. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $77,197.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education, Others (see text field entitled Additional Information on Eligibility for clarification).
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Opportunity Summary:
The Notice of Intent titled "Catalog and Digitize Southern Arizona Group Cultural Resource Records" (Funding Opportunity Number P16AS00289) is a National Park Service discretionary funding opportunity offered through a cooperative agreement by the U.S. Department of the Interior. It is designed to support a hands-on, archives-focused educational work experience for students studying archives and digital information. The project is meant to complement classroom learning by placing students in a real-world setting where they help organize, describe, and improve access to cultural resource records held by National Park Service units in Southern Arizona.
The core work centers on continuing efforts to assemble and catalog archival collections for five Southern Arizona park units, with the possibility of extending the work to three additional park units if time allows. Working in cooperation with professional archivists from the Intermountain Region Museum Services Program, students will identify and digitize an estimated 30,000 archival items. Beyond scanning or digital capture, the project emphasizes proper archival control and discoverability. Records that are found but not yet formally described will be cataloged as accretions to existing collections in the Interior Collections Management System, ensuring that newly processed material is integrated into established collection records rather than left as stand-alone, hard-to-find digital files.
A major deliverable is improved digital access. Digitized records will have metadata embedded and will be uploaded to the NPS Data Store, and also to the Southwest Learning Center when appropriate, so that park staff and the public can locate and use the information more easily. In addition to producing digital surrogates, the project also focuses on building the behind-the-scenes infrastructure that makes digitization sustainable. This includes developing a digital asset management plan, creating protocols for mining or extracting useful content from legacy digital archival data, and producing file plans for each park's cultural resource records. The project has a specific subject focus on archeological documentation and ruins stabilization information, which are records commonly needed for ongoing resource management, compliance, preservation planning, and interpretation.
From a workforce development perspective, the opportunity is structured as a practical training forum where students can build a broad set of skills in archival processing, digitization workflows, metadata creation, digital preservation practices, and access strategies tailored to multiple audiences. The intent is not only to improve the parks' stewardship and public accessibility of cultural resource documentation, but also to strengthen student employability in archives, libraries, museums, cultural resource management, and related public or private sector roles.
Administratively, the opportunity lists an award ceiling of $77,197 with one expected award. The eligible applicants include public and state-controlled institutions of higher education, with additional eligibility possible as indicated by the notice. The funding activity category is Natural Resources, and the CFDA number associated with the opportunity is 15.945. The notice was created on June 24, 2016, with an original closing date of July 3, 2016.
Frequently Asked Questions (FAQs)
What is the title and funding opportunity number for this grant?
The notice is titled "Catalog and Digitize Southern Arizona Group Cultural Resource Records" and the Funding Opportunity Number is P16AS00289.
Which federal agency is offering this opportunity?
This is a National Park Service (NPS) discretionary funding opportunity offered through the U.S. Department of the Interior.
What type of award is being used?
The opportunity is offered through a cooperative agreement.
What is the main purpose of the project?
The project is designed to provide a hands-on, archives-focused educational work experience for students studying archives and digital information, while improving organization and access to cultural resource records held by National Park Service units in Southern Arizona.
Who is this project intended to benefit?
The project is intended to benefit students by giving them real-world archival and digitization experience, and to benefit NPS parks (and users of park records) by improving stewardship and access to cultural resource documentation for park staff and the public.
What kind of student experience does the project support?
It is structured as a practical training forum that complements classroom learning by placing students in a real-world setting to help organize, describe, digitize, and improve access to archival and cultural resource records.
What work will students be doing as part of the project?
Students will help assemble and catalog archival collections, identify and digitize archival items, catalog newly found but undescribed records, and contribute to the systems and plans that support sustainable digitization and access.
How many park units are included in the scope of work?
The work continues efforts for five Southern Arizona park units, with the possibility of extending work to three additional park units if time allows.
About how many archival items are expected to be digitized?
The estimate provided is about 30,000 archival items.
Is the project only about scanning documents?
No. Beyond scanning or digital capture, the project emphasizes archival control and discoverability, including cataloging, metadata embedding, and integrating new material into existing collection records rather than leaving files as hard-to-find stand-alone digital items.
How will newly discovered or undescribed records be handled?
Records that are found but not yet formally described will be cataloged as accretions to existing collections in the Interior Collections Management System, so they become part of established collection records.
Which systems or platforms will be used to improve access to digitized records?
Digitized records will have metadata embedded and will be uploaded to the NPS Data Store, and also to the Southwest Learning Center when appropriate.
What does the project mean by improving "digital access"?
Improved digital access refers to creating digitized versions of records with embedded metadata and making them available through NPS platforms so park staff and the public can locate and use the information more easily.
What behind-the-scenes infrastructure will the project develop?
The project includes developing a digital asset management plan, creating protocols for mining or extracting useful content from legacy digital archival data, and producing file plans for each park's cultural resource records.
What subject matter will the records focus on?
The project has a specific subject focus on archeological documentation and ruins stabilization information.
Why are archeological documentation and ruins stabilization records important?
These records are commonly needed for ongoing resource management, compliance activities, preservation planning, and interpretation.
Who will students work with on the archival tasks?
Students will work in cooperation with professional archivists from the Intermountain Region Museum Services Program.
What skills can students expect to build through this project?
The opportunity is described as building skills in archival processing, digitization workflows, metadata creation, digital preservation practices, and access strategies tailored to multiple audiences.
How does this project support workforce development?
It is intended to strengthen student employability in archives, libraries, museums, cultural resource management, and related roles in the public or private sector by providing practical, hands-on experience.
What is the maximum (ceiling) award amount?
The award ceiling listed is $77,197.
How many awards are expected?
The notice indicates one expected award.
Who is eligible to apply?
Eligible applicants include public and state-controlled institutions of higher education, with additional eligibility possible as indicated by the notice.
What is the funding activity category?
The funding activity category is Natural Resources.
What CFDA number is associated with this opportunity?
The CFDA number associated with the opportunity is 15.945.
When was the notice created?
The notice was created on June 24, 2016.
What was the original closing date?
The original closing date listed is July 3, 2016.
Is this opportunity described as discretionary funding?
Yes. It is described as a National Park Service discretionary funding opportunity.
What is the intended outcome for the parks and the public?
The intended outcome is improved stewardship and accessibility of cultural resource documentation, making it easier for park staff and the public to find and use records relevant to management, compliance, preservation, and interpretation.
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