Opportunity Information: Apply for ARCHIVAL 201612
Apply for ARCHIVAL 201612
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Access to Historical Records – Archival Projects" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003.
- This funding opportunity was created on Jul 25, 2016.
- Applicants must submit their applications by Dec 06, 2016. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $100,000.00 in funding.
- The number of recipients for this funding is limited to 10 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Public and State controlled institutions of higher education, Native American tribal governments (Federally recognized), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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Opportunity Summary:
The Access to Historical Records - Archival Projects grant opportunity is offered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration. It supports projects that improve the public's ability to discover and use historical records online. The program is broad in terms of eligible materials, covering traditional paper documents and photographs as well as born-digital content and analog audio or moving image formats. The central emphasis is not simply on holding or describing collections internally, but on creating meaningful online access that helps the public find and engage with historical records.
Funded projects generally fall into two major activity areas. First, applicants may propose to preserve and process historical records in ways that lead to new or improved online finding aids, meaning structured online descriptions that help users understand what a collection contains and how it is organized. Second, projects may focus on digitizing historical records and making the resulting digital content freely available online, so that users can directly access and use materials without needing to visit a repository in person. In addition to these access goals, the NHPRC encourages applicants to include public engagement components, such as outreach, community involvement, or other ways of connecting people to the records and to the work of the project itself.
Awards are designed for projects lasting one to two years, with a maximum federal request of up to $100,000 per grant. The NHPRC anticipated making up to 10 awards in this category, with total program funding up to $700,000. Funded projects were expected to start no earlier than July 1, 2017. Recipients must also acknowledge NHPRC support in any publicity, publications, or products that result from the grant, which typically includes websites, digital collections portals, reports, presentations, and other deliverables produced during the project.
Eligibility is open to a range of organizations that steward historical records and can carry out access-focused archival work. Eligible applicants include nonprofit organizations and institutions, colleges and universities (both public and private institutions of higher education), state and local government agencies (including state, county, and city or township governments), and federally acknowledged or state-recognized Native American tribes or groups. The funding activity aligns with the humanities and cultural affairs domain and is listed under CFDA 89.003.
A key feature of this program is its required cost sharing. The NHPRC will cover no more than 75 percent of total project costs, meaning the applicant must provide at least 25 percent of the total project cost from non-federal sources. The applicant contribution can include a combination of direct costs and indirect costs, in-kind contributions (such as staff time, donated services, or donated supplies), non-federal third-party contributions, and program income earned directly by the project. One important constraint is that NHPRC grant funds cannot be used for indirect costs; however, indirect costs may be counted on the applicant side as part of the cost share and must be shown in that portion of the budget.
There are also standard federal administrative requirements that applicants must meet. Applicant organizations must be registered in the System for Award Management (SAM) before submitting an application, must keep the SAM registration active through the application and award period, and must include a valid DUNS number in the application (noting that DUNS was the requirement at the time of this opportunity). The application package is considered complete only if it includes the required federal forms and core narrative materials: the Application for Federal Assistance (SF-424), Assurances for Non-Construction Programs (SF-424B), a project narrative, a summary, supplementary materials, and a detailed budget. Applications missing any of these required pieces are not considered, and applications proposing only activities that fall under NHPRC ineligible categories will not be reviewed. For that reason, applicants are expected to consult the NHPRC "What we do and do not fund" guidance to ensure the proposed work fits program rules before applying.
Based on the source details, this specific opportunity was posted July 25, 2016 under Funding Opportunity Number ARCHIVAL 201612, with an application deadline of December 6, 2016, and an award ceiling of $100,000. The overall intent is to strengthen public access to historically significant records by improving online discovery tools and expanding free online availability of digitized archival content, while ensuring recipients share costs and follow federal registration and application completeness requirements.
Access to Historical Records - Archival Projects (NHPRC) FAQs
What is the Access to Historical Records - Archival Projects grant?
This is a grant opportunity from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration. It supports projects that improve the public's ability to discover and use historical records online.
What is the main purpose of this program?
The central emphasis is on creating meaningful online access that helps the public find and engage with historical records. The focus is not simply internal custody or description, but public-facing online discovery and use.
What types of activities does NHPRC typically fund under this opportunity?
Funded projects generally fall into two major activity areas: (1) preserving and processing historical records in ways that lead to new or improved online finding aids (structured online descriptions of collections), and (2) digitizing historical records and making the resulting digital content freely available online.
What is an "online finding aid" in the context of this grant?
An online finding aid is a structured online description that helps users understand what a collection contains and how it is organized, making it easier for the public to discover relevant materials.
Does the program support digitization?
Yes. Projects may digitize historical records and make the resulting digital content freely available online so users can access and use materials without visiting a repository in person.
Do digitized materials have to be free to the public online?
Yes. For digitization-focused projects, the opportunity describes making the resulting digital content freely available online as the access goal.
What kinds of historical records are eligible materials for projects?
The program is broad. It can cover traditional paper documents and photographs, born-digital content, and analog audio or moving image formats.
Does NHPRC encourage public engagement or outreach as part of projects?
Yes. Applicants are encouraged to include public engagement components such as outreach, community involvement, or other approaches that connect people to the records and the project work.
How long are projects expected to last?
Awards are designed for projects lasting one to two years.
What is the maximum amount an applicant can request?
The maximum federal request is up to $100,000 per grant (the award ceiling is $100,000).
How many awards were anticipated for this opportunity?
NHPRC anticipated making up to 10 awards in this category.
What was the total program funding mentioned for this category?
Total program funding was listed as up to $700,000.
When were funded projects expected to start?
Funded projects were expected to start no earlier than July 1, 2017.
Who is eligible to apply?
Eligibility is open to organizations that steward historical records and can carry out access-focused archival work. Eligible applicants include nonprofit organizations and institutions; colleges and universities (public and private institutions of higher education); state and local government agencies (including state, county, and city or township governments); and federally acknowledged or state-recognized Native American tribes or groups.
What CFDA number is associated with this opportunity?
This funding activity is listed under CFDA 89.003.
Is cost sharing required?
Yes. Cost sharing is required.
What is the required cost share percentage?
NHPRC will cover no more than 75 percent of total project costs, so the applicant must provide at least 25 percent of total project costs from non-federal sources.
What kinds of contributions can count toward the applicant cost share?
The applicant share can include direct costs and indirect costs, in-kind contributions (such as staff time, donated services, or donated supplies), non-federal third-party contributions, and program income earned directly by the project.
Can NHPRC grant funds be used to pay indirect costs?
No. NHPRC grant funds cannot be used for indirect costs.
Can indirect costs be used as part of the cost share?
Yes. Indirect costs may be counted on the applicant side as part of the cost share, and they must be shown in that portion of the budget.
What registrations or identifiers are required for applicants?
Applicants must be registered in the System for Award Management (SAM) before submitting an application and must keep SAM registration active through the application and award period. A valid DUNS number must be included in the application (as required at the time of this opportunity).
What makes an application package "complete" for this opportunity?
The application package is considered complete only if it includes the required federal forms and core narrative materials: the Application for Federal Assistance (SF-424), Assurances for Non-Construction Programs (SF-424B), a project narrative, a summary, supplementary materials, and a detailed budget.
What happens if an application is missing required components?
Applications missing any required pieces are not considered.
Will applications be reviewed if they propose ineligible activities?
No. Applications proposing only activities that fall under NHPRC ineligible categories will not be reviewed.
Where can applicants check what NHPRC will and will not fund?
Applicants are expected to consult the NHPRC "What we do and do not fund" guidance to confirm that proposed work fits the program rules before applying.
What publicity or acknowledgment is required if an award is received?
Recipients must acknowledge NHPRC support in any publicity, publications, or products that result from the grant.
What kinds of deliverables typically require acknowledging NHPRC support?
This typically includes websites, digital collections portals, reports, presentations, and other products produced during the project.
When was this specific opportunity posted and what was the deadline?
This opportunity was posted July 25, 2016, and the application deadline was December 6, 2016.
What is the Funding Opportunity Number for this program posting?
The Funding Opportunity Number listed is ARCHIVAL 201612.
What is the overall intent of the program?
The intent is to strengthen public access to historically significant records by improving online discovery tools (like finding aids) and expanding free online availability of digitized archival content, while requiring cost sharing and compliance with federal registration and application completeness rules.
Browse more opportunities from the same category: Humanities (see Cultural Affairs in CFDA)
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| Funding Opportunity |
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| Access to Historical Records - Major Initiatives Apply for MAJOR 201707 Funding Number: MAJOR 201707 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Traditional Cultural Property (TCP) Survey at MNRR Apply for NOIP16AC1045 Funding Number: NOIP16AC1045 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $120,000 |
| Laura Bush 21st Century Librarian Program Apply for LB21 FY17 1 Funding Number: LB21 FY17 1 Agency: Institute of Museum and Library Services Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| U.S.-UK CVE Community Leaders Two-way Exchange Apply for DOS LONDON PD 2016 07 Funding Number: DOS LONDON PD 2016 07 Agency: Department of State, U.S. Mission to the United Kingdom Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $145,000 |
| Cultural Resources Discoveries and Sites Visits Apply for BOR GP 16 N003 Funding Number: BOR GP 16 N003 Agency: Department of the Interior, Bureau of Reclamation Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $121,000 |
| Curation of Reclamation Collections Apply for BOR GP 16 N007 Funding Number: BOR GP 16 N007 Agency: Department of the Interior, Bureau of Reclamation Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $135,531 |
| Network to Freedom members competitive projects Apply for NPS 16 NERO 0169 Funding Number: NPS 16 NERO 0169 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $241,340 |
| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201706 Funding Number: EDITIONS 201706 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| for Publishing Historical Records in Documentary Editions Apply for EDITIONS 201710 Funding Number: EDITIONS 201710 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| State Board Programming Grants Apply for STATE 201706 Funding Number: STATE 201706 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $80,000 |
| U.S. Ambassadors Fund for Cultural Preservation 2017 Apply for DOS NGA PD ABV FY17 001 Funding Number: DOS NGA PD ABV FY17 001 Agency: Department of State, U.S. Mission to Nigeria Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| Museum Collection Conservation and Preservation Apply for P17AS00086 Funding Number: P17AS00086 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $166,500 |
| Maine Acadian Culture Project Apply for NPS 17 NERO 0024 Funding Number: NPS 17 NERO 0024 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $75,600 |
| THIS IS NOT A REQUEST FOR APPLICATIONS-African American Homesteaders Historic Resource Study for HOME and NICO- THIS IS NOT A REQUEST FOR APPLICATIONS Apply for NPS NOIP17AC00181 Funding Number: NPS NOIP17AC00181 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $101,504 |
| Huna Tribal House Apply for P17AS00120 Funding Number: P17AS00120 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $400,000 |
| Assessing the Impacts of Climate Change on Vulnerable Coastal Cultural Resources Apply for P17AS00171 Funding Number: P17AS00171 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
| Cultural Preservation and Demonstration Arts at Sitka National Historical Park Apply for P17AS00215 Funding Number: P17AS00215 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $80,000 |
| South India YouthSpeak Summit Apply for C NOFO 17 100 Funding Number: C NOFO 17 100 Agency: Department of State, U.S. Mission to India Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,000 |
| Commemoration of the 75th Anniversary of the Bombing of Dutch Harbor and Aleut Evacuation Apply for P17AS00236 Funding Number: P17AS00236 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $45,000 |
| Historic Resource Study: African-American Civil Rights Leaders and the Roosevelts Apply for P17AS00270 Funding Number: P17AS00270 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $63,000 |
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