Opportunity Information: Apply for ACCESS 201408
Apply for ACCESS 201408
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Access to Historical Records" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Apr 16, 2014 and posted on Apr 17, 2014.
- Applicants must submit their applications by Aug 27, 2014. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $1,000,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 14 candidate(s).
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education State governments Native American tribal governments (Federally recognized) Public and State controlled institutions of higher education County governments Private institutions of higher education City or township governments.
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Opportunity Summary:
The Access to Historical Records grant opportunity (Funding Opportunity Number: ACCESS 201408) is a discretionary grant program offered through the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. Its central purpose is to strengthen the preservation and public use of the nation's most valuable archival holdings by supporting archival repositories as they preserve, arrange, and process primary source materials. A major emphasis of the program is improving public discovery of historical records, especially through the creation of online tools and online descriptive resources that make collections easier to find and understand.
Projects funded under this program are expected to focus on one or more core activities. First, applicants can propose preservation work, arrangement, and online description for historical records in any format, which can include paper-based collections as well as photographs, maps, and other media. Second, the program supports digital preservation efforts, particularly for electronic records and for unstable or at-risk audio and visual formats. The intent is not only to stabilize and organize collections, but also to ensure their long-term accessibility through appropriate preservation actions and descriptive practices. After completing arrangement and description, applicants may also include digitization components intended to provide online access, but this is framed as something that typically follows the foundational work of organizing and describing the materials. The Commission notes that it maintains specific limitations on what it will and will not fund, and it warns that applications made up entirely of ineligible activities will be rejected without review, so applicants are expected to consult the NHPRC eligibility and limitations guidance.
In terms of award size and timing, grants are generally designed to run for one to two years, with a typical maximum federal award of up to $200,000 (award ceiling: $200,000; award floor: $0). NHPRC anticipated making up to 14 awards in this category, drawing from an estimated total program funding level of up to $1,000,000. For this particular cycle, the earliest possible start date for funded projects was March 1, 2015. The posted date for the opportunity was April 17, 2014, and the application closing date was August 27, 2014 (with an archive date of September 26, 2014). Recipients are required to acknowledge NHPRC support in any publications or products that result from the grant.
Eligibility covers a broad set of organizations involved in archival stewardship. Eligible applicants include nonprofit organizations and institutions (including 501(c)(3) nonprofits), colleges and universities and other academic institutions (both public and private institutions of higher education), state and local government agencies (including state governments, county governments, and city or township governments), and federally acknowledged or state recognized Native American tribes or groups (including federally recognized tribal governments). The program falls under CFDA 89.003, National Historical Publications and Records Grants, and the activity area is categorized under the humanities (with cultural affairs as the related CFDA framing).
A key requirement of this grant is cost sharing. The Commission will fund up to 50 percent of the total project costs, meaning applicants must bring matching resources to cover the remaining portion. The cost share can be built from multiple sources and types of contributions, including direct and indirect costs, in-kind support, non-federal third-party contributions, and income earned directly by the project. This structure makes it important for applicants to plan a realistic budget and document how the non-federal share will be met, since matching is not optional.
On the administrative side, applicant organizations must be registered in the System for Award Management (SAM) before submitting an application and must keep that registration active throughout the application and award process. The application must include a valid DUNS number (as listed in the announcement). Submissions are required to be complete to be considered; the required package includes the Application for Federal Assistance (SF-424), Assurances for Non-Construction Programs (SF-424B), a project narrative, a summary, supplementary materials, and a budget. Applications missing any of these required components are not considered, and those that are ineligible are not reviewed. For applicants needing help accessing the full announcement, the listed contact was Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
Access to Historical Records (ACCESS 201408) - Frequently Asked Questions
What is the Access to Historical Records grant opportunity (ACCESS 201408)?
The Access to Historical Records grant opportunity (Funding Opportunity Number: ACCESS 201408) is a discretionary grant program offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. It supports archival repositories in preserving, arranging, and processing primary source materials to strengthen preservation and public use of the nation's most valuable archival holdings.
What is the main purpose of this program?
The central purpose is to improve preservation and increase public use of important archival collections. A major emphasis is improving public discovery of historical records, especially by creating online tools and online descriptive resources that make collections easier to find and understand.
What types of projects are expected to be funded?
Funded projects are expected to focus on one or more core activities, including preservation work, arrangement, and online description of historical records, as well as digital preservation efforts (especially for electronic records and unstable or at-risk audio/visual formats). Projects are intended to stabilize and organize collections and support long-term accessibility through appropriate preservation actions and descriptive practices.
What formats of historical records are eligible for work under this program?
Projects may address historical records in any format, including paper-based collections and other media such as photographs and maps. The program also supports digital preservation for electronic records and for unstable or at-risk audio and visual formats.
Does the program fund digitization?
Digitization may be included after completing arrangement and description, particularly when intended to provide online access. The program frames digitization as something that typically follows foundational work of organizing and describing the materials.
What is the program emphasis related to online access and discovery?
A major emphasis is improving public discovery through the creation of online tools and online descriptive resources. These outputs are meant to make archival collections easier for the public to find and understand.
Are there activities the NHPRC will not fund?
Yes. The Commission notes that it maintains specific limitations on what it will and will not fund. Applications made up entirely of ineligible activities will be rejected without review, so applicants are expected to consult NHPRC eligibility and limitations guidance.
What happens if an application includes only ineligible activities?
Applications composed entirely of ineligible activities will be rejected without review.
How long are grants typically funded for?
Grants are generally designed to run for one to two years.
What is the typical award size and maximum federal funding?
The typical maximum federal award is up to $200,000 (award ceiling: $200,000). The award floor is listed as $0.
How many awards were anticipated, and what was the estimated total funding level?
NHPRC anticipated making up to 14 awards in this category, drawing from an estimated total program funding level of up to $1,000,000.
What was the earliest possible start date for funded projects in this cycle?
The earliest possible start date for funded projects in this cycle was March 1, 2015.
When was the opportunity posted, and what were the application deadlines?
The opportunity was posted on April 17, 2014. The application closing date was August 27, 2014. The archive date was September 26, 2014.
Who is eligible to apply?
Eligibility includes a broad range of organizations involved in archival stewardship, including nonprofit organizations and institutions (including 501(c)(3) nonprofits), colleges and universities and other academic institutions (public and private institutions of higher education), state and local government agencies (including state, county, and city or township governments), and federally acknowledged or state recognized Native American tribes or groups (including federally recognized tribal governments).
Is this opportunity limited to nonprofits only?
No. Eligible applicants include nonprofits, higher education institutions (public and private), state and local government agencies, and eligible Native American tribes or groups.
Which CFDA program does this opportunity fall under?
The program falls under CFDA 89.003, National Historical Publications and Records Grants.
What is the activity area or subject category for this program?
The activity area is categorized under the humanities, with cultural affairs noted as the related CFDA framing.
Is cost sharing (matching) required?
Yes. Cost sharing is a key requirement. The Commission will fund up to 50 percent of total project costs, so applicants must provide matching resources to cover the remaining portion.
How much of the total project cost can NHPRC cover?
NHPRC will fund up to 50 percent of the total project costs.
What kinds of matching contributions can be used to meet the cost share requirement?
The cost share can include multiple sources and types of contributions, including direct and indirect costs, in-kind support, non-federal third-party contributions, and income earned directly by the project.
Can the match come from multiple sources?
Yes. The non-federal share can be built from multiple sources and types of contributions, as long as it is documented and meets the program requirement that NHPRC funds no more than 50 percent of total project costs.
Do applicants need to document how the match will be met?
Yes. Because matching is not optional, applicants are expected to plan a realistic budget and document how the non-federal share will be met.
Is registration in SAM required?
Yes. Applicant organizations must be registered in the System for Award Management (SAM) before submitting an application and must keep that registration active throughout the application and award process.
Is a DUNS number required for the application?
Yes. The application must include a valid DUNS number (as listed in the announcement).
What forms and components are required in the application package?
Submissions must be complete to be considered. The required package includes the Application for Federal Assistance (SF-424), Assurances for Non-Construction Programs (SF-424B), a project narrative, a summary, supplementary materials, and a budget.
What happens if the application is missing required components?
Applications missing any required components are not considered.
Will ineligible applications be reviewed?
No. Applications that are ineligible are not reviewed.
Are recipients required to acknowledge NHPRC support?
Yes. Recipients must acknowledge NHPRC support in any publications or products that result from the grant.
Who is the listed contact for help accessing the full announcement?
The listed contact was Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
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Applicants who have applied for this opportunity (ACCESS 201408) also looked into and applied for these:
| Funding Opportunity |
|---|
| State Government Electronic Records Apply for ELECTRONIC 201412 Funding Number: ELECTRONIC 201412 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| State Board Public Programming Grants Apply for STATE 201408 Funding Number: STATE 201408 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $40,000 |
| Digital Dissemination of Archival Collections Apply for DIGITAL 201412 Funding Number: DIGITAL 201412 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Literacy and Engagement with Historical Records Apply for LITERACY 201412 Funding Number: LITERACY 201412 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201408 Funding Number: EDITIONS 201408 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201412 Funding Number: EDITIONS 201412 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| Humanities Collections and Reference Resources Apply for 20140717 PW Funding Number: 20140717 PW Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Summer Stipends Apply for 20140930 FT Funding Number: 20140930 FT Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $6,000 |
| Automation and Management of Cultural Resources Information Apply for R14SS00007 Funding Number: R14SS00007 Agency: Bureau of Reclamation Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $20,000 |
| Grand Canyon Adaptive Management Program Tribal Participation Apply for R14SS00006 Funding Number: R14SS00006 Agency: Bureau of Reclamation Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $175,000 |
| Archives Leadership Institute Apply for LEADERSHIP 201412 Funding Number: LEADERSHIP 201412 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $225,000 |
| Hualapai Tribe Zebra Tailed Lizard Translocation Apply for R14SS00010 Funding Number: R14SS00010 Agency: Bureau of Reclamation Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $3,844 |
| Bridging Cultures at Community Colleges Apply for 20140821 ME Funding Number: 20140821 ME Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $120,000 |
| Media Projects Apply for 20140813 TD Funding Number: 20140813 TD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| Fellowship Programs at Independent Research Institutions Apply for 20140814 RA Funding Number: 20140814 RA Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $400,000 |
| Museums, Libraries, and Cultural Organizations Apply for 20140813 GE Funding Number: 20140813 GE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| Enduring Questions Apply for 20140911 AQ Funding Number: 20140911 AQ Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $38,000 |
| Digital Humanities Start up Grants Apply for 20140911 HD Funding Number: 20140911 HD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| American Red Cross Apply for HQ0034 14 1 0006 Funding Number: HQ0034 14 1 0006 Agency: Department of Defense Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $24,000,000 |
| HISTORIC RESOURCE STUDY FOR PATERSON GREAT FALLS Apply for P14AS00278 Funding Number: P14AS00278 Agency: National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $89,987 |
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