Opportunity Information: Apply for ACCESS 201606
Apply for ACCESS 201606
- The NARA in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Access to Historical Records" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003.
- This funding opportunity was created on Nov 23, 2015 and posted on Nov 23, 2015.
- Applicants must submit their applications by Jun 15, 2016. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 14 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Public and State controlled institutions of higher education, Native American tribal governments (Federally recognized), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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Opportunity Summary:
The Access to Historical Records grant opportunity, offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration (NARA), supports projects that preserve and improve access to historical records so the public can better understand U.S. democracy, history, and culture. The program is geared toward archival repositories and similar organizations working with primary source materials, with a strong emphasis on making collections easier to discover through online tools and public-facing description. In practical terms, the Commission is looking for projects that not only safeguard records but also help people find and use them, especially by strengthening online discovery and access.
Projects funded under this program typically focus on core archival work. Priority activities include preserving records, arranging and processing them, and creating online descriptions of collections across all formats. The program also specifically calls out digital preservation needs, including preserving born-digital or electronic records and stabilizing at-risk audiovisual materials such as unstable audio recordings or moving image formats. If an applicant completes the arrangement and description work, the proposal may also include digitization to provide online access; however, digitization is positioned as a follow-on step rather than the sole focus. Applicants are expected to review NHPRC guidance on what is and is not fundable, since applications built entirely around ineligible activities will be rejected without review.
Funding is offered as a discretionary grant, under CFDA 89.003 (Humanities/Cultural Affairs). Awards can last one to two years, with a maximum federal request of up to $200,000 per project. NHPRC anticipated making up to 14 awards in this category, with a combined total of up to $1,000,000. For this particular cycle, awards were scheduled to begin no earlier than January 1, 2017, and the application deadline listed was June 15, 2016. Recipients must also credit NHPRC support in any publicity, publications, or other products that result from the funded work.
Eligibility is broad but focused on public-serving and educational institutions. Eligible applicants include nonprofit organizations and institutions (including 501(c)(3) organizations), colleges and universities (public or private), state or local government agencies, and federally acknowledged or state-recognized Native American tribes or groups. The opportunity is designed for organizations with stewardship responsibilities for historical records and the capacity to carry out professional archival preservation and description work, particularly with an online access component.
A required cost share is central to this program. NHPRC will cover no more than 50 percent of total direct project costs, meaning the applicant must provide the remaining share. While recipients cannot charge indirect costs to the NHPRC portion of the budget, applicants may count indirect expenses toward their own cost-sharing contribution. Cost share may include direct and indirect costs, in-kind support, non-federal third-party contributions, and program income earned directly by the project, as long as it is properly documented and reflected in the budget.
There are also standard federal administrative requirements. Applicant organizations must be registered in the System for Award Management (SAM) before applying, must maintain that registration through the application and award period, and must include a valid DUNS number in the application (per the opportunity’s instructions at the time). A complete submission must include the required federal forms (SF-424 and SF-424B) plus core proposal components such as a project narrative, summary, supplementary materials, and a detailed budget. Applications missing required elements are not considered, and proposals that do not meet eligibility or include only ineligible activities will not move forward for review.
Access to Historical Records (NHPRC/NARA) - Frequently Asked Questions
1) What is the Access to Historical Records grant program?
The Access to Historical Records grant opportunity, offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration (NARA), supports projects that preserve and improve access to historical records so the public can better understand U.S. democracy, history, and culture.
2) What types of organizations is this program intended for?
The program is geared toward archival repositories and similar organizations working with primary source materials, particularly those with stewardship responsibilities for historical records and the capacity to carry out professional archival preservation and description work with an online access component.
3) What does NHPRC mean by improving "access" to historical records?
In this program, access is strongly tied to making collections easier to discover and use, especially through online tools and public-facing description. The Commission is looking for projects that help people find and use records, not only safeguard them.
4) What are the priority project activities under this opportunity?
Projects funded under this program typically focus on core archival work. Priority activities include preserving records, arranging and processing them, and creating online descriptions of collections across all formats.
5) Does the program support digital preservation work?
Yes. The opportunity specifically calls out digital preservation needs, including preserving born-digital or electronic records.
6) Does the program support preservation of audiovisual materials?
Yes. The program highlights stabilizing at-risk audiovisual materials, such as unstable audio recordings or moving image formats.
7) Is digitization an eligible project focus?
Digitization may be included if arrangement and description work is completed; however, digitization is positioned as a follow-on step rather than the sole focus of a proposal.
8) Can we submit a proposal that is only about digitization?
The opportunity emphasizes that digitization should not be the sole focus. Applicants are expected to review NHPRC guidance on what is and is not fundable, and applications built entirely around ineligible activities will be rejected without review.
9) What happens if an application includes only ineligible activities?
Proposals built entirely around ineligible activities will be rejected without review.
10) What is the funding mechanism and CFDA number for this opportunity?
Funding is offered as a discretionary grant under CFDA 89.003 (Humanities/Cultural Affairs).
11) How long can an award last?
Awards can last one to two years.
12) What is the maximum amount that can be requested from NHPRC?
The maximum federal request is up to $200,000 per project.
13) How many awards were anticipated under this category, and what was the total pool?
NHPRC anticipated making up to 14 awards in this category, with a combined total of up to $1,000,000.
14) When were awards scheduled to begin for this cycle?
For this particular cycle, awards were scheduled to begin no earlier than January 1, 2017.
15) What was the application deadline listed for this cycle?
The application deadline listed was June 15, 2016.
16) Who is eligible to apply?
Eligible applicants include nonprofit organizations and institutions (including 501(c)(3) organizations), colleges and universities (public or private), state or local government agencies, and federally acknowledged or state-recognized Native American tribes or groups.
17) Is cost sharing required?
Yes. A required cost share is central to this program.
18) What is the cost share ratio for this program?
NHPRC will cover no more than 50 percent of total direct project costs, meaning the applicant must provide the remaining share.
19) Can indirect costs be charged to the NHPRC portion of the budget?
No. Recipients cannot charge indirect costs to the NHPRC portion of the budget.
20) Can indirect expenses count toward the applicant's cost share?
Yes. Applicants may count indirect expenses toward their own cost-sharing contribution.
21) What kinds of contributions can be used to meet the cost share?
Cost share may include direct and indirect costs, in-kind support, non-federal third-party contributions, and program income earned directly by the project, as long as it is properly documented and reflected in the budget.
22) Are there federal registration requirements to apply?
Yes. Applicant organizations must be registered in the System for Award Management (SAM) before applying and must maintain that registration through the application and award period.
23) Is a DUNS number required?
Yes. A complete application must include a valid DUNS number, per the opportunity's instructions at the time.
24) What forms and components are required for a complete submission?
A complete submission must include the required federal forms (SF-424 and SF-424B) plus core proposal components such as a project narrative, summary, supplementary materials, and a detailed budget.
25) What happens if required elements are missing from the submission?
Applications missing required elements are not considered.
26) Are there any publicity or acknowledgement requirements for grantees?
Yes. Recipients must credit NHPRC support in any publicity, publications, or other products that result from the funded work.
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| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201606 Funding Number: EDITIONS 201606 Agency: NARA Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
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| Fellowships for Advanced Social Science Research on Japan Apply for 20160428 FO Funding Number: 20160428 FO Agency: NEH Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,400 |
| State Humanities Councils General Operating Support Grants Apply for 20160601 SO Funding Number: 20160601 SO Agency: NEH Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $2,500,000 |
| Preservation Assistance Grants Apply for 20160503 PG Funding Number: 20160503 PG Agency: NEH Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $6,000 |
| Preservation and Access Education and Training Grants Apply for 20160503 PE Funding Number: 20160503 PE Agency: NEH Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $440,000 |
| Common Heritage Apply for 20160512 PY Funding Number: 20160512 PY Agency: NEH Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $12,000 |
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