Opportunity Information: Apply for DETAILED 200910
Apply for DETAILED 200910
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Archives Detailed Processing Projects" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Jun 5, 2009 and posted on Jun 5, 2009.
- Applicants must submit their applications by Oct 6, 2009. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $700,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 7 candidate(s).
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education City or township governments Private institutions of higher education County governments Native American tribal governments (Federally recognized) Public and State controlled institutions of higher education State governments.
- Archives and other repositories of historical documents are eligible if they are part of Nonprofit organizations or institutions Colleges and Universities and other academic institutions State or local government agencies Federally acknowledged or state recognized Native American tribes or groups. Ineligible applications will not be reviewed.
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Opportunity Summary:
The National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, is offering grant funding for archives and similar repositories to carry out detailed processing and preservation work on collections that are nationally significant. The program is aimed at collections that either see strong research demand or face serious preservation risks, and it expects applicants to already be operating at a mature level of archival control. In practical terms, this means an applicant should have virtually all of its holdings processed enough that researchers can locate and request materials, and it should also have clear procedures in place to prevent new processing backlogs from building up. Organizations that have not yet reached that baseline are directed to look instead at the Archives Basic Projects opportunity.
Projects funded under this opportunity are expected to focus on deeper, more granular arrangement and description, typically at the series or file level, rather than only collection-level work. Applications should explain how staff will process the materials and produce detailed descriptions that improve discovery and access. The processing work may include limited physical interventions that commonly accompany arrangement, such as selective refoldering and basic cleaning. Applicants also need to state clearly whether any item-level treatment will be required and why, with examples of the kinds of tasks that may be involved, such as removing fasteners, opening and unfolding materials, flattening documents, copying, encapsulating, de-acidifying, and mending. If item-level processing is proposed for any portion of a collection, the proposal must justify why that level of attention is necessary and provide an estimate of what percentage of the materials would receive item-level work.
A major expectation of the program is that improved description will be shared beyond the repository so the broader research community can find it. Projects should update corresponding collection-level catalog records and submit them to national library catalogs. They are also generally expected to create or revise detailed finding aids using Encoded Archival Description (EAD) and contribute those finding aids to a national archival database as well as relevant regional or institutional databases. If a collection or a portion of it requires additional discovery tools, such as specialized search mechanisms, alternative descriptive approaches, or name indexes, the application should explain why those tools are needed and how they will be produced and maintained.
The opportunity also supports preservation actions tied to access and long-term stability. For fragile textual materials, applicants may request support for preservation microfilming or other preservation media strategies. When appropriate, applicants are encouraged to consider hybrid approaches that connect microfilm and digitization, such as using dual-head camera systems or workflows that convert microfilm to digital files or create microfilm from digital surrogates. Limited digitization may be proposed when it is targeted and clearly justified, for example digitizing selected series or items that would serve a broad public audience or that provide representative examples of what a larger body of records contains. Proposals that include digitization should specify the standards that will be used, provide itemized cost estimates, and state what percentage of the collection will be digitized. Applicants who want funding strictly for digitization, without the broader processing focus, are directed to the separate Digitizing Historical Records program.
For collections containing unstable audio, film, or video formats, applicants may propose preservation reformatting or migration as part of the overall preservation strategy. Finally, the program expects applicants to think beyond processing outputs and include plans for publicity and outreach, explaining how they will promote awareness and use of the newly processed and described collections among researchers and the public.
This is a discretionary grant program with an anticipated total of about $700,000 available and an expected seven awards. Individual awards are projected to range from $40,000 to $200,000, and cost sharing or matching is required. Eligible applicants include archives and repositories housed within or sponsored by nonprofit organizations, colleges and universities, state or local government agencies, and federally acknowledged or state recognized Native American tribes or groups. The original posting date for this opportunity was June 5, 2009, with an application deadline of October 6, 2009. The funding opportunity number is DETAILED 200910, under CFDA 89.003 (National Historical Publications and Records Grants). For access issues with the full announcement, the listed contact is David Davis, Grants Workflow Coordinator, at 202-357-5022.
Frequently Asked Questions (FAQs)
What agency is offering this grant opportunity?
This opportunity is offered by the National Historical Publications and Records Commission (NHPRC), which is part of the National Archives and Records Administration (NARA).
What is the main purpose of this grant program?
The program provides funding for archives and similar repositories to carry out detailed processing and preservation work on collections that are nationally significant, especially collections with strong research demand or serious preservation risks.
Who is this program designed for in terms of archival readiness?
The program expects applicants to already operate at a mature level of archival control. Practically, this means holdings should already be processed enough that researchers can locate and request materials, and the organization should have procedures in place to prevent new processing backlogs.
What should an organization do if it has not reached the expected baseline level of archival control?
Organizations that have not reached the baseline described in the announcement are directed to consider the Archives Basic Projects opportunity instead of this one.
What level of processing and description does NHPRC expect under this opportunity?
Projects are expected to focus on deeper arrangement and description, typically at the series or file level, rather than only collection-level processing.
What should an application explain about the processing work?
Applications should explain how staff will process the materials and how they will produce detailed descriptions that improve discovery and access.
Are physical interventions allowed as part of processing?
Yes. Processing may include limited physical interventions commonly associated with arrangement, such as selective refoldering and basic cleaning.
Can item-level treatment be included, and what must be addressed in the application?
Yes, but applicants must clearly state whether item-level treatment will be required and why. If item-level processing is proposed for any portion of a collection, the proposal must justify the need for that level of attention and estimate what percentage of the materials would receive item-level work.
What are examples of item-level tasks mentioned in the opportunity?
Examples include removing fasteners, opening and unfolding materials, flattening documents, copying, encapsulating, de-acidifying, and mending.
What is the program expectation for sharing improved description beyond the repository?
A major expectation is that improved description will be shared so the broader research community can find it. Projects should update corresponding collection-level catalog records and submit them to national library catalogs.
Are finding aids required, and what format is generally expected?
Projects are generally expected to create or revise detailed finding aids using Encoded Archival Description (EAD) and contribute those finding aids to a national archival database as well as relevant regional or institutional databases.
What if a collection needs discovery tools beyond standard finding aids?
If additional discovery tools are needed (such as specialized search mechanisms, alternative descriptive approaches, or name indexes), the application should explain why they are needed and how they will be produced and maintained.
What types of preservation activities are supported?
The opportunity supports preservation actions tied to access and long-term stability. For fragile textual materials, applicants may request support for preservation microfilming or other preservation media strategies.
Does the program encourage combining microfilm and digitization?
Yes. When appropriate, applicants are encouraged to consider hybrid approaches that connect microfilm and digitization, such as dual-head camera systems or workflows that convert microfilm to digital files or create microfilm from digital surrogates.
Is digitization allowed under this opportunity?
Limited digitization may be proposed when it is targeted and clearly justified, for example for selected series or items that would serve a broad public audience or provide representative examples of a larger body of records.
What details are required if a proposal includes digitization?
Proposals that include digitization should specify the standards that will be used, provide itemized cost estimates, and state what percentage of the collection will be digitized.
Can an applicant apply if they only want funding for digitization?
If an applicant wants funding strictly for digitization without the broader processing focus, they are directed to the separate Digitizing Historical Records program.
Does the opportunity support preservation work for unstable audio, film, or video formats?
Yes. For collections containing unstable audio, film, or video formats, applicants may propose preservation reformatting or migration as part of the overall preservation strategy.
Is outreach or publicity required as part of the project?
The program expects applicants to include plans for publicity and outreach, explaining how they will promote awareness and use of the newly processed and described collections among researchers and the public.
What is the total anticipated amount of funding and the expected number of awards?
This is a discretionary grant program with an anticipated total of about $700,000 available and an expected seven awards.
What is the projected size of individual awards?
Individual awards are projected to range from $40,000 to $200,000.
Is cost sharing or matching required?
Yes. Cost sharing or matching is required under this opportunity.
Who is eligible to apply?
Eligible applicants include archives and repositories housed within or sponsored by nonprofit organizations, colleges and universities, state or local government agencies, and federally acknowledged or state recognized Native American tribes or groups.
What is the funding opportunity number and CFDA number?
The funding opportunity number is DETAILED 200910. The program is under CFDA 89.003 (National Historical Publications and Records Grants).
When was the opportunity posted and what is the application deadline?
The original posting date was June 5, 2009, and the application deadline was October 6, 2009.
Who is the contact person for access issues with the full announcement?
The listed contact is David Davis, Grants Workflow Coordinator. The phone number provided is 202-357-5022.
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| Historical Editing Fellowships Apply for FELLOWSHIP 200910 Funding Number: FELLOWSHIP 200910 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| State and National Archival Partnership (SNAP) Grants Apply for SNAP 201003 Funding Number: SNAP 201003 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $70,000 |
| Professional Development Grants for Archives and Historical Publishing Apply for PRODEV 200910 Funding Number: PRODEV 200910 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Publishing Historical Records Apply for PUBLISHING 200910 Funding Number: PUBLISHING 200910 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $250,000 |
| Strategies and Tools for Archives and Historical Publishing Projects Apply for STRATEGIES 200910 Funding Number: STRATEGIES 200910 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Truss Analysis of Wood Covered Bridges Apply for NPS 09WASO 00003 Funding Number: NPS 09WASO 00003 Agency: National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,000 |
| Fellowships at Digital Humanities Centers Apply for 20090915 RF Funding Number: 20090915 RF Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,800 |
| Americas Historical and Cultural Organizations Planning Grants Apply for 20090826 GE Funding Number: 20090826 GE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $75,000 |
| Americas Historical and Cultural Organizations Implementation Grants Apply for 20090826 GI Funding Number: 20090826 GI Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| Interpreting Americas Historic Places Planning Grants Apply for 20090826 BP Funding Number: 20090826 BP Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $75,000 |
| Interpreting Americas Historic Places Implementation Grants Apply for 20090826 BR Funding Number: 20090826 BR Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| Americas Media Makers Development Grants Apply for 20090826 TD Funding Number: 20090826 TD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $75,000 |
| Americas Media Makers Production Grants Apply for 20090826 TR Funding Number: 20090826 TR Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| Teaching Development Fellowships Apply for 20091001 FW Funding Number: 20091001 FW Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $21,000 |
| DFG/NEH Bilateral Digital Humanities Program Enriching Digital Collections Apply for 20091008 HG Funding Number: 20091008 HG Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Enduring Questions Pilot Course Grants Apply for 20090915 AQ Funding Number: 20090915 AQ Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $25,000 |
| Digital Humanities Start Up Grants Apply for 20091006 HD Funding Number: 20091006 HD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,000 |
| Collaborative Research Apply for 20091029 RZ Funding Number: 20091029 RZ Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $300,000 |
| Scholarly Editions and Translations Apply for 20091029 RQ Funding Number: 20091029 RQ Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $300,000 |
| Publication Subventions Apply for SUBVENTIONS 200909 Funding Number: SUBVENTIONS 200909 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $10,000 |
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