Opportunity Information: Apply for PUBLISHING 201306
Apply for PUBLISHING 201306
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Colonial and Early National Period" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Nov 30, 2012 and posted on Nov 30, 2012.
- Applicants must submit their applications by Jun 11, 2013. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $2,500,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $250,000.00 in funding.
- The number of recipients for this funding is limited to 15 candidate(s).
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Native American tribal governments (Federally recognized) Private institutions of higher education County governments City or township governments State governments Public and State controlled institutions of higher education.
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Opportunity Summary:
The Colonial and Early National Period grant opportunity is a discretionary funding program from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, designed to support the publication of historical records that have clear national significance. The program is aimed at projects that make foundational documentary sources more accessible to scholars, educators, students, and the general public. Competitive proposals typically center on the papers of major figures in American history or on documentary records that illuminate broad themes and movements across the national experience, including politics, war and military life, business and labor, social reform, and cultural and artistic developments. A key expectation is that the importance of the records and their anticipated usefulness to wide audiences must be strong enough to justify the scale and cost of the work.
Funding supports the core work involved in documentary editing and publication, including collecting relevant materials, describing and organizing them, preserving and compiling the source base, editing and annotating documents, and ultimately publishing the resulting editions. The emphasis is firmly on primary, unpublished (or otherwise not readily accessible) documentary sources rather than on producing critical editions of already-published works; critical editions of published materials are generally not supported unless they represent only a small component within a larger documentary publication project focused on original records.
A central priority of the NHPRC in this category is free online public access. Applicants are expected to present concrete plans for online publication of the editions they are preparing and to explain how they will provide free access to users. Projects may still publish in print, microfilm, or other formats, but online availability is treated as a major program goal. For projects that have already published material in earlier phases, the NHPRC does not require retrospective conversion of previously published volumes, but it does require a credible plan for making the current and future stages accessible online without paywalls.
The opportunity is open both to projects seeking to begin a new documentary publishing initiative and to established publishing projects applying for a new phase or subsequent stage. Previously funded applicants face added expectations: they must show they met performance objectives tied to earlier NHPRC awards, demonstrate meaningful progress (including progress toward online editions), and submit a substantially updated proposal that clearly defines new activities and provides a well-justified new budget. New applicants compete in the same pool and must still center their initial efforts on building an online documentary edition, even if they also plan additional publication formats.
There are important limitations. The NHPRC does not fund the purchase of historical records. It also will not support publication of the papers of individuals who have been deceased for fewer than ten years. Applicants are encouraged to review the agency’s broader list of restrictions under its "What We Do and Do Not Fund" guidance to avoid proposing ineligible activities.
Grant periods may be proposed for up to three years, but applicants should plan around the reality that NHPRC typically makes awards on an annual basis, with continued funding in later years dependent on performance and progress. Annual award amounts commonly range from about $20,000 to $250,000, with $250,000 listed as the ceiling. Total anticipated funding for the category is up to $2.5 million, with an expected number of awards listed in the source data as 15 (the narrative also notes that, depending on funds, the Commission may make as many as 30 grants in this category). The CFDA number associated with the program is 89.003 (National Historical Publications and Records Grants).
Cost sharing is required. The NHPRC ordinarily covers no more than 50 percent of total project costs for Publishing Historical Records projects, meaning applicants must provide the remaining share through allowable contributions. Matching support can include direct and indirect costs, in-kind contributions, non-federal third-party support, and project-generated income, as long as it is tied to the project and consistent with federal requirements.
Eligibility is limited to U.S.-based nonprofits and institutions, including 501(c)(3) organizations, colleges and universities (public, state-controlled, and private institutions of higher education), state and local government agencies (including county and city/township governments), and federally recognized or state-recognized Native American tribes or groups. Applicants must be properly registered in the System for Award Management (SAM) before applying and must maintain an active registration throughout the application and award process. The funding notice also specifies inclusion of a valid DUNS number (reflecting the registration requirements in place at the time of the announcement).
Award terms include standard federal rights and acknowledgments. The federal government retains, for government purposes, a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the work produced under the grant and to authorize others to do the same. Grant recipients are also required to acknowledge NHPRC support in publications and other products that result from the funded work.
The specific opportunity record provided lists Funding Opportunity Number PUBLISHING 201306 and the title Colonial and Early National Period, with a posted date of November 30, 2012, and a closing date of June 11, 2013 (archived July 11, 2013). The administering agency is the National Archives and Records Administration (NHPRC). A contact person is identified for access issues related to the full announcement: Jeff de la Concepcion, Grant Program Specialist, phone 202-357-5022.
Frequently Asked Questions (FAQs): Colonial and Early National Period (NHPRC) Grant
1. What is the Colonial and Early National Period grant opportunity?
It is a discretionary funding program from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). The program supports documentary editing and publication projects that make historical records with clear national significance more accessible to scholars, educators, students, and the general public.
2. What kinds of projects are most competitive under this opportunity?
Competitive proposals typically focus on (a) the papers of major figures in American history, or (b) documentary records that illuminate broad themes and movements across the national experience. Examples of themes mentioned include politics, war and military life, business and labor, social reform, and cultural and artistic developments. A key expectation is that the records must be important and useful enough to wide audiences to justify the scale and cost of the project.
3. What is the main purpose of funding in this program?
Funding supports the core work required to edit and publish historical documentary sources, including collecting relevant materials, describing and organizing them, preserving and compiling the source base, editing and annotating documents, and publishing the resulting editions.
4. Does the program prioritize primary sources or published materials?
The emphasis is on primary, unpublished (or otherwise not readily accessible) documentary sources. The program generally does not support critical editions of already-published works unless they are only a small component of a larger documentary publication project focused mainly on original records.
5. Is free online access required?
Free online public access is a central priority for NHPRC in this category. Applicants are expected to present concrete plans for online publication of the editions they are preparing and to explain how they will provide free access to users.
6. Can projects still publish in print or other formats?
Yes. Projects may also publish in print, microfilm, or other formats, but online availability is treated as a major program goal.
7. If a project has already published earlier volumes, is it required to convert those to online versions?
No. The NHPRC does not require retrospective conversion of previously published volumes. However, it does require a credible plan for making the current and future stages accessible online without paywalls.
8. Can new projects apply, or is this only for established documentary editions?
Both are eligible. The opportunity is open to projects seeking to begin a new documentary publishing initiative and to established publishing projects applying for a new phase or subsequent stage.
9. What additional expectations apply to previously funded applicants?
Previously funded applicants are expected to show they met performance objectives tied to earlier NHPRC awards, demonstrate meaningful progress (including progress toward online editions), and submit a substantially updated proposal that clearly defines new activities and provides a well-justified new budget.
10. Do new applicants need to focus on online editions from the start?
Yes. New applicants compete in the same pool and must center their initial efforts on building an online documentary edition, even if they also plan additional publication formats.
11. Are there restrictions on what NHPRC will not fund?
Yes. The NHPRC does not fund the purchase of historical records. It also will not support publication of the papers of individuals who have been deceased for fewer than ten years. Applicants are also encouraged to review NHPRC guidance on "What We Do and Do Not Fund" to avoid proposing ineligible activities.
12. What is the maximum project period?
Grant periods may be proposed for up to three years. However, applicants should plan around the reality that NHPRC typically makes awards on an annual basis, with continued funding in later years dependent on performance and progress.
13. What is the typical award size for this category?
Annual award amounts commonly range from about $20,000 to $250,000, with $250,000 listed as the ceiling.
14. How much total funding is anticipated, and how many awards are expected?
Total anticipated funding for the category is up to $2.5 million. The source data lists an expected number of awards as 15, and the narrative also notes that depending on funds, the Commission may make as many as 30 grants in this category.
15. What is the CFDA number for this program?
The CFDA number associated with the program is 89.003 (National Historical Publications and Records Grants).
16. Is cost sharing (matching) required?
Yes. Cost sharing is required. NHPRC ordinarily covers no more than 50 percent of total project costs for Publishing Historical Records projects, meaning applicants must provide the remaining share through allowable contributions.
17. What types of match contributions are allowed?
Matching support can include direct and indirect costs, in-kind contributions, non-federal third-party support, and project-generated income, as long as it is tied to the project and consistent with federal requirements.
18. Who is eligible to apply?
Eligibility is limited to U.S.-based nonprofits and institutions, including 501(c)(3) organizations, colleges and universities (public, state-controlled, and private institutions of higher education), state and local government agencies (including county and city/township governments), and federally recognized or state-recognized Native American tribes or groups.
19. Are there registration requirements for applicants?
Yes. Applicants must be properly registered in the System for Award Management (SAM) before applying and must maintain an active registration throughout the application and award process. The notice also specifies inclusion of a valid DUNS number (reflecting the registration requirements in place at the time of the announcement).
20. What rights does the federal government retain in work produced under the grant?
The federal government retains, for government purposes, a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the work produced under the grant, and to authorize others to do the same.
21. Are grantees required to acknowledge NHPRC support?
Yes. Grant recipients are required to acknowledge NHPRC support in publications and other products that result from the funded work.
22. What is the Funding Opportunity Number and official title?
The Funding Opportunity Number is PUBLISHING 201306, and the title is Colonial and Early National Period.
23. What were the posted and closing dates for the opportunity record provided?
The opportunity record lists a posted date of November 30, 2012, and a closing date of June 11, 2013 (archived July 11, 2013).
24. Which agency administers this opportunity?
The administering agency is the National Archives and Records Administration, through the National Historical Publications and Records Commission (NHPRC).
25. Who is the contact person listed for access issues related to the full announcement?
Jeff de la Concepcion, Grant Program Specialist, phone 202-357-5022, is identified as the contact person for access issues related to the full announcement.
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