Opportunity Information: Apply for IE HBE 12 001
Apply for IE HBE 12 001
- The CMS Consumer Information Insurance Oversight in the health sector is offering a public funding opportunity titled "Cooperative Agreement to Support Establishment of the Affordable Care Acts Health Insurance Exchanges" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 93.525 State Planning and Establishment Grants for the Affordable Care Act (ACA) s Exchanges.
- This funding opportunity was created on Dec 11, 2013 and posted on Jun 29, 2012.
- Applicants must submit their applications by Nov 14, 2014 Key Dates Date of Issue November 2012 Letter of Intent Optional, may be submitted one month prior to application due date. Level One Exchange Establishment Application Due Dates August 15, 2012 November 15, 2012 December 28, 2012 February 15, 2013 May 15, 2013 August 15, 2013 November 15, 2013 February 14, 2014 May 15, 2014 August 15, 2014 October 15, 2014 Level Two Exchange Establishment Application Due Dates August 15, 2012 November 15, 2012 December 28, 2012 February 15, 2013 May 15, 2013 August 15, 2013 November 15, 2013 February 14, 2014 May 15, 2014 August 15, 2014 October 15, 2014 Anticipated notice of award 45 days after application due date Period of Performance Level One Exchange Establishment Up to one year after date of award Level Two Exchange Establishment Up to three years after date of award Pre Application Conference Calls (See Section III.4 for more information). (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Eligible applicants include: State governments.
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Opportunity Summary:
The grant opportunity titled "Cooperative Agreement to Support Establishment of the Affordable Care Act's Health Insurance Exchanges" (Funding Opportunity Number IE HBE 12 001) is a discretionary funding program run through CMS, Consumer Information and Insurance Oversight, under CFDA 93.525. Its core purpose is to provide financial assistance to states, the District of Columbia, and state consortia (all treated as "States" in the announcement) to build or complete the work needed to stand up an Affordable Care Act (ACA) Health Insurance Exchange. The funding is structured as a cooperative agreement, which generally signals substantial federal involvement during the project period compared with a standard grant, typically through ongoing guidance, monitoring, and collaboration to ensure the Exchange is developed in line with federal requirements.
The awards are designed to help States carry out specific establishment activities needed to obtain approval under Section 1321 of the ACA and under requirements created through the federal rulemaking process, including the Exchange establishment standards reflected in 45 C.F.R. part 155 as referenced in the announcement (77 Fed. Reg. 18446). In practical terms, the FOA supports the policy, operational, and administrative steps that move a State toward an Exchange that can meet ACA and implementing regulation requirements. This includes supporting a process that culminates in concrete State action, whether through legislation or other formal means, to create or designate an Exchange entity with the legal authority and operational capacity to perform all required Exchange functions.
A key feature of the opportunity is that it recognizes more than one implementation pathway. While a major aim is to help States establish a State-based Exchange entity with the necessary powers and governance structure, the FOA also allows funding to support work tied to establishing a Federally facilitated Exchange in the State, including Partnership model preparations, with additional details referenced in Appendix B of the full announcement. This framing reflects the ACA structure where States could either operate their own Exchanges, partner with the federal government on certain functions, or rely on a fully federally facilitated approach, and the FOA funds are meant to help States reach an approved, workable model under federal standards.
The FOA included two general funding tracks, labeled Level One and Level Two Exchange Establishment awards. Level One awards were intended to support establishment activities over a shorter period of performance, up to one year from the date of award, while Level Two awards supported a longer runway for more extensive build-out, up to three years after the date of award. The notice of award was anticipated roughly 45 days after an application due date, reflecting an expected relatively quick turnaround given the time-sensitive nature of Exchange implementation during that period.
The opportunity used multiple recurring application due dates across several years, which effectively allowed States to apply when they were ready based on their legislative calendars, procurement timelines, and project maturity. Application deadlines for both Level One and Level Two were offered on the same schedule, including August 15, 2012; November 15, 2012; December 28, 2012; February 15, 2013; May 15, 2013; August 15, 2013; November 15, 2013; February 14, 2014; May 15, 2014; August 15, 2014; and October 15, 2014. The original closing date was listed as August 15, 2012, but the opportunity remained open with later due dates through a current closing date of November 14, 2014. A Letter of Intent was optional and could be submitted about one month before an application due date. CMS also scheduled pre-application conference calls (referenced in Section III.4 of the full FOA) to help applicants understand expectations and submission requirements.
Eligibility was limited to State governments, consistent with the ACA Exchange framework and the program's purpose of supporting State-led establishment or State preparation for a federal model. The FOA specified no cost-sharing or matching requirement, meaning States were not required to contribute a defined non-federal share as a condition of receiving funds. The listing shows an award ceiling and floor of 0, which typically indicates that award amounts were not expressed as fixed minimums or maximums in the summary field and that actual amounts would be determined based on the scope of the State proposal, available appropriations, and federal review.
For administrative support, the announcement directs applicants who cannot access the full posting electronically to the Grants.gov Contact Center, available 24/7 except federal holidays, at 1-800-518-4726 or support@grants.gov. The opportunity was posted June 29, 2012, later archived December 14, 2014, and the record shows a creation date of December 11, 2013, reflecting system tracking for the listing.
Frequently Asked Questions (FAQs)
What is the title of this grant opportunity?
The opportunity is titled "Cooperative Agreement to Support Establishment of the Affordable Care Act's Health Insurance Exchanges."
What is the Funding Opportunity Number (FON)?
The Funding Opportunity Number listed is IE HBE 12 001.
Which federal agency and office run this program?
This is a discretionary funding program run through the Centers for Medicare & Medicaid Services (CMS), Consumer Information and Insurance Oversight.
What is the CFDA number for this program?
The CFDA number is 93.525.
What is the main purpose of this funding?
The core purpose is to provide financial assistance to States (including the District of Columbia and State consortia, all treated as "States" in the announcement) to build or complete the work needed to stand up an Affordable Care Act (ACA) Health Insurance Exchange.
What type of funding instrument is this?
The funding is structured as a cooperative agreement.
What does it mean that this is a cooperative agreement rather than a standard grant?
A cooperative agreement generally signals substantial federal involvement during the project period compared with a standard grant, typically through ongoing guidance, monitoring, and collaboration to help ensure the Exchange is developed in line with federal requirements.
Who is eligible to apply?
Eligibility is limited to State governments. The announcement also treats the District of Columbia and State consortia as "States" for purposes of the opportunity.
Can entities other than State governments apply?
Based on the information provided, eligibility is limited to State governments (including DC and State consortia treated as States). No other applicant types are described as eligible in the provided summary.
What activities does the funding support?
The awards are designed to help States carry out Exchange establishment activities needed to obtain approval under Section 1321 of the ACA and to meet requirements created through the federal rulemaking process, including Exchange establishment standards reflected in 45 C.F.R. part 155 (as referenced in 77 Fed. Reg. 18446).
What kinds of "establishment activities" are contemplated?
In practical terms, the FOA supports the policy, operational, and administrative steps that move a State toward an Exchange that meets ACA and implementing regulation requirements. It also supports work that culminates in concrete State action (through legislation or other formal means) to create or designate an Exchange entity with the legal authority and operational capacity to perform required Exchange functions.
Does the program only support State-based Exchanges?
No. While a major aim is to help States establish a State-based Exchange entity with the necessary powers and governance structure, the FOA also allows funding to support work tied to establishing a Federally facilitated Exchange in the State, including Partnership model preparations (with additional details referenced in Appendix B of the full announcement).
What Exchange implementation pathways are recognized in this opportunity?
The opportunity reflects ACA pathways where a State could operate its own Exchange, partner with the federal government on certain functions, or rely on a fully federally facilitated approach. The FOA funds are meant to help States reach an approved, workable model under federal standards.
What are the funding "levels" mentioned in the FOA?
The FOA included two general funding tracks: Level One and Level Two Exchange Establishment awards.
How long is the period of performance for a Level One award?
Level One awards were intended to support establishment activities over a shorter period of performance, up to one year from the date of award.
How long is the period of performance for a Level Two award?
Level Two awards supported a longer runway for more extensive build-out, up to three years after the date of award.
When were applications due?
The opportunity used multiple recurring application due dates for both Level One and Level Two, including: August 15, 2012; November 15, 2012; December 28, 2012; February 15, 2013; May 15, 2013; August 15, 2013; November 15, 2013; February 14, 2014; May 15, 2014; August 15, 2014; and October 15, 2014.
What was the closing date for the opportunity?
The original closing date was listed as August 15, 2012, but later due dates were offered through a current closing date of November 14, 2014.
Did Level One and Level Two share the same application schedule?
Yes. Application deadlines for both Level One and Level Two were offered on the same schedule.
How quickly were awards expected to be made after applying?
The notice of award was anticipated roughly 45 days after an application due date.
Was a Letter of Intent required?
No. A Letter of Intent was optional.
When could an optional Letter of Intent be submitted?
An optional Letter of Intent could be submitted about one month before an application due date.
Were there any pre-application support events?
Yes. CMS scheduled pre-application conference calls (referenced in Section III.4 of the full FOA) to help applicants understand expectations and submission requirements.
Is there a cost-sharing or matching requirement?
No. The FOA specified no cost-sharing or matching requirement.
Is there a stated minimum or maximum award amount?
The listing shows an award ceiling and floor of 0, which typically indicates award amounts were not expressed as fixed minimums or maximums in the summary field. Actual amounts would be determined based on the scope of the State proposal, available appropriations, and federal review.
Where are the Exchange establishment standards referenced in the opportunity?
The announcement references Exchange establishment standards reflected in 45 C.F.R. part 155 and cites 77 Fed. Reg. 18446.
What should an applicant do if they cannot access the full posting electronically?
The announcement directs applicants to the Grants.gov Contact Center, which is available 24/7 except federal holidays, at 1-800-518-4726 or support@grants.gov.
When was this opportunity posted?
The opportunity was posted on June 29, 2012.
When was the opportunity archived?
The opportunity was archived on December 14, 2014.
Why does the record show a different "creation date"?
The record shows a creation date of December 11, 2013, which is described as reflecting system tracking for the listing.
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