Opportunity Information: Apply for ELECTRONIC 201306
Apply for ELECTRONIC 201306
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Electronic Records Projects" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Nov 30, 2012 and posted on Nov 30, 2012.
- Applicants must submit their applications by Jun 11, 2013. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $600,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 3 candidate(s).
- Eligible applicants include: County governments Private institutions of higher education City or township governments Public and State controlled institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Native American tribal governments (Federally recognized) State governments.
[Watch] Creating a grant proposal using the step-by-step wizard inside the applicant portal:
Opportunity Summary:
The Electronic Records Projects grant opportunity, offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration, is designed to help archivists and archival repositories build stronger, more sustainable programs for preserving electronic records that have long-term historical value. The main goal is capacity building: strengthening the ability of established archives and records management programs to capture, manage, and preserve born-digital materials and other electronic records so they remain accessible and trustworthy over time. The program recognizes that electronic records pose ongoing challenges for archives, especially as technologies change, formats become obsolete, and workflows must coordinate across professional roles.
NHPRC is looking for proposals in three broad categories. Start-up projects focus on helping institutions that already have archives and records management programs get ready to capture and preserve electronic records, often through planning, assessing needs, and designing workflows and policies. Collaborative projects emphasize building or improving electronic records archives through partnerships, encouraging innovative cooperation among organizations that can pool expertise, infrastructure, and staffing. The third category, Electronic Records Professional Development projects, supports the creation and delivery of training and education such as curricula, institutes (basic or advanced), or research seminars intended to raise the field-wide skill level in electronic records and digital preservation.
A major theme of the program is that successful electronic records archiving usually requires teamwork among archivists, records managers, and information technology specialists, and that few institutions have all of this expertise in-house. Because of that, NHPRC strongly encourages applicants under the start-up and collaborative categories to include professional development elements that directly support project success. Training can be aimed at archives staff, agency records managers, senior administrators, IT personnel, and others who influence how electronic records are created, maintained, and transferred for preservation. For proposals that are primarily professional development, there is a strict eligibility requirement: the outcomes must benefit people in multiple locations. Projects that do not have an impact beyond a single local audience are considered ineligible, while programs that can reach participants in other states and/or be easily replicated elsewhere are viewed as more competitive.
The announcement also draws clear boundaries on what the funding will and will not support. Projects funded under this program cannot be used to digitize historical (analog) records; organizations that want to digitize should pursue NHPRC's Digitizing Historical Records opportunity instead. The program also will not fund the establishment of electronic document management systems that merely manage born-digital records with short or limited retention periods; proposals focused on short-term records management rather than preservation of enduring historical value are deemed ineligible. More generally, applicants are expected to follow NHPRC's broader limitations on funding described in its "What we do and do not fund" guidance, and applications that fall into ineligible areas will not be reviewed.
In terms of funding size and project period, awards are typically made for one to three years, with a maximum (ceiling) of $200,000 per grant. NHPRC expected to make up to three awards in this category, with total program funding up to $600,000. Cost sharing is required, and NHPRC will cover up to 50 percent of the total project costs. The required match can come from direct or indirect costs, in-kind contributions, eligible third-party non-federal contributions, and certain project-generated income, as long as it is tied directly to the project budget.
Eligibility is broad across the public and nonprofit sectors, including nonprofit organizations (such as 501(c)(3) entities), colleges and universities (public or private), state and local government agencies (including county and city/township governments), and federally recognized or state recognized Native American tribes or groups. Administrative compliance is a key requirement: applicant organizations must be registered in the System for Award Management (SAM) before applying, must keep that registration active throughout the application and award process, and must include a valid DUNS number in the application materials (as required by the announcement at the time). NHPRC also requires grant recipients to acknowledge NHPRC support in any products created with grant assistance.
For reference, the opportunity was listed as a discretionary grant under Funding Opportunity Number ELECTRONIC 201306 (CFDA 89.003, National Historical Publications and Records Grants). The posted date was November 30, 2012, with an application deadline of June 11, 2013, and an archive date of July 11, 2013. The program contact listed in the notice was Jeff de la Concepcion, Grant Program Specialist, reachable by phone at 202-357-5022 for help accessing the full announcement and related requirements.
Electronic Records Projects (NHPRC) Grant - FAQs
What is the Electronic Records Projects grant?
The Electronic Records Projects grant is a funding opportunity offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. It supports projects that help archivists and archival repositories build stronger, more sustainable programs for preserving electronic records with long-term historical value.
What is the main purpose of this grant program?
The core purpose is capacity building. NHPRC is looking to strengthen the ability of established archives and records management programs to capture, manage, and preserve born-digital materials and other electronic records so they remain accessible and trustworthy over time.
What kinds of problems is the program trying to address?
The program recognizes that electronic records create ongoing challenges for archives because technologies change, file formats become obsolete, and preservation workflows often require coordination across multiple professional roles (such as archivists, records managers, and IT staff).
What types of projects does NHPRC fund under this opportunity?
NHPRC seeks proposals in three broad categories:
- Start-up projects to help institutions with existing archives and records management programs get ready to capture and preserve electronic records (often through planning, needs assessment, and developing workflows and policies).
- Collaborative projects that build or improve electronic records archives through partnerships and shared expertise, infrastructure, and staffing.
- Electronic Records Professional Development projects that create and deliver training and education (such as curricula, institutes, or research seminars) to raise skill levels in electronic records and digital preservation.
What is a start-up project in this program?
A start-up project is generally aimed at institutions that already have archives and records management programs but need to prepare for electronic records archiving. Typical activities include planning, assessing needs, and designing workflows and policies for capturing, managing, and preserving born-digital or other electronic records.
What is a collaborative project in this program?
A collaborative project emphasizes partnerships that can pool expertise, infrastructure, and staffing to build or improve electronic records archives. NHPRC encourages innovative cooperation among organizations to strengthen outcomes that may be difficult to achieve alone.
What counts as an Electronic Records Professional Development project?
Professional Development projects support the creation and delivery of training and education to raise field-wide competency in electronic records and digital preservation. Examples mentioned include curricula, institutes (basic or advanced), and research seminars.
Why does NHPRC emphasize teamwork for electronic records archiving?
NHPRC highlights that successful electronic records archiving typically requires coordinated work among archivists, records managers, and information technology specialists, and that few institutions have all needed expertise in-house.
Does NHPRC encourage training as part of non-training projects?
Yes. For start-up and collaborative projects, NHPRC strongly encourages including professional development elements that directly support project success.
Who can the recommended training be aimed at?
Training can be targeted to archives staff, agency records managers, senior administrators, IT personnel, and others who influence how electronic records are created, maintained, and transferred for preservation.
Are there eligibility rules specific to projects focused mainly on professional development?
Yes. If a proposal is primarily professional development, the outcomes must benefit people in multiple locations. Projects that only impact a single local audience are considered ineligible. Programs that can reach participants in other states and/or be easily replicated elsewhere are viewed as more competitive.
Can grant funds be used to digitize historical (analog) records?
No. This program cannot be used to digitize historical (analog) records. Organizations seeking digitization support are directed to NHPRC's Digitizing Historical Records opportunity instead.
Can this grant fund an electronic document management system for short-term retention records?
No. NHPRC will not fund the establishment of electronic document management systems that merely manage born-digital records with short or limited retention periods. Proposals focused on short-term records management rather than preservation of enduring historical value are deemed ineligible.
What other funding limitations apply?
Applicants are expected to follow NHPRC's broader limitations described in its "What we do and do not fund" guidance. Applications that fall into ineligible areas will not be reviewed.
How long can a project period be?
Awards are typically made for project periods of one to three years.
What is the maximum award amount?
The maximum (ceiling) award is $200,000 per grant.
How many awards were expected under this announcement?
NHPRC expected to make up to three awards in this category.
What was the total funding expected for the program?
Total program funding was listed as up to $600,000.
Is cost sharing (matching) required?
Yes. Cost sharing is required, and NHPRC will cover up to 50 percent of total project costs.
What kinds of contributions can be used as match?
The required match can include direct or indirect costs, in-kind contributions, eligible third-party non-federal contributions, and certain project-generated income, as long as the match is tied directly to the project budget.
Who is eligible to apply?
Eligibility is broad across public and nonprofit sectors, including:
- Nonprofit organizations (such as 501(c)(3) entities)
- Colleges and universities (public or private)
- State and local government agencies (including county and city/township governments)
- Federally recognized or state recognized Native American tribes or groups
Do applicants need to be registered in SAM?
Yes. Applicant organizations must be registered in the System for Award Management (SAM) before applying and must keep the registration active throughout the application and award process.
Is a DUNS number required?
Yes. The announcement stated that the application must include a valid DUNS number (as required by the notice at the time).
Are grant recipients required to acknowledge NHPRC support?
Yes. NHPRC requires recipients to acknowledge NHPRC support in any products created with grant assistance.
What is the Funding Opportunity Number and CFDA number for this listing?
The opportunity was listed as a discretionary grant under Funding Opportunity Number ELECTRONIC 201306, CFDA 89.003 (National Historical Publications and Records Grants).
When was this opportunity posted and when was the deadline?
The posted date was November 30, 2012. The application deadline was June 11, 2013. The archive date was July 11, 2013.
Who was the program contact listed in the notice?
The contact listed was Jeff de la Concepcion, Grant Program Specialist. The phone number provided was 202-357-5022, and the notice indicated he could help with accessing the full announcement and related requirements.
Browse more opportunities from the same category: Humanities (see Cultural Affairs in CFDA)
Next opportunity: Summer Seminars and Institutes
Previous opportunity: DoD Clinical and Rehabilitative Medicine Assistive Technologies Research Award
USGrants.org Applicant Portal:
Are you interested in learning about about how to apply for this government funding opportunity? You can create a free applicant account and receive instant access to our applicant portal that many business owners like you have benefited from.
Apply for ELECTRONIC 201306
[Watch] how do funding administrators access proposals?
Applicants also applied for:
Applicants who have applied for this opportunity (ELECTRONIC 201306) also looked into and applied for these:
| Funding Opportunity |
|---|
| Summer Seminars and Institutes Apply for 20130305 FS Funding Number: 20130305 FS Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| Colonial and Early National Period Apply for PUBLISHING 201306 Funding Number: PUBLISHING 201306 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $250,000 |
| New Republic through the Modern Era Apply for PUBLISHING 201310 Funding Number: PUBLISHING 201310 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $250,000 |
| State and National Archival Partnership (SNAP) Apply for PARTNERSHIP 201309 Funding Number: PARTNERSHIP 201309 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $30,000 |
| Preservation and Access Education and Training Grants Apply for 20130501 PE Funding Number: 20130501 PE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Programming Grants to Accompany NEH on the Road Exhibitions Apply for 20131231 MR Funding Number: 20131231 MR Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000 |
| Awards for Faculty Apply for 20130416 HB Funding Number: 20130416 HB Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,400 |
| Preservation Assistance Grants for Smaller Institutions Apply for 20130501 PG Funding Number: 20130501 PG Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $6,000 |
| Preservation and Access Research and Development Apply for 20130501 PR Funding Number: 20130501 PR Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $400,000 |
| Fellowships for Advanced Social Science Research on Japan Apply for 20130501 FO Funding Number: 20130501 FO Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,400 |
| Challenge Grants Apply for 20130501 CH Funding Number: 20130501 CH Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $500,000 |
| Fellowships Apply for 20130501 FA Funding Number: 20130501 FA Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,400 |
| Bridging Cultures through Film International Topics Apply for 20130612 TW Funding Number: 20130612 TW Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $800,000 |
| Humanities Initiatives Apply for 20130627 AB Funding Number: 20130627 AB Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
| Humanities Collections and Reference Resources Apply for 20130718 PW Funding Number: 20130718 PW Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Bridging Cultures at Community Colleges Apply for 20130827 ME Funding Number: 20130827 ME Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $120,000 |
| Summer Stipends Apply for 20130926 FT Funding Number: 20130926 FT Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $6,000 |
| Enduring Questions Apply for 20130912 AQ Funding Number: 20130912 AQ Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $38,000 |
| Digital Humanities Start up Grants Apply for 20130912 HD Funding Number: 20130912 HD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| Americas Media Makers Apply for 20130814 TD Funding Number: 20130814 TD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
Grant application guides and resources
It is always free to apply for government grants. However the process may be very complex depending on the funding opportunity you are applying for. Let us help you!
Apply for Grants
Premium leads for funding administrators, grant writers, and loan issuers
Thousands of people visit our website for their funding needs every day. When a user creates a grant proposal and files for submission, we pass the information on to funding administrators, grant writers, and government loan issuers.
If you manage government grant programs, provide grant writing services, or issue personal or government loans, we can help you reach your audience.
Subscribe to Leads
Request more information:
Would you like to learn more about this funding opportunity, similar opportunities to "ELECTRONIC 201306", eligibility, application service, and/or application tips? Submit an inquiry below:
Don't forget to subscribe to our grant alerts mailing list to receive weekly alerts on new and updated grant funding opportunities like this one in your email.