Opportunity Information: Apply for DOSRUS 12 GR 001 RUS 042312
Apply for DOSRUS 12 GR 001 RUS 042312
- The U.S. Mission to Russia in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Embassy Moscow U.S. Speaker Program" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.400 Academic Exchange Programs Graduate Students.
- This funding opportunity was created on Jul 8, 2013 and posted on Apr 23, 2012.
- Applicants must submit their applications by May 18, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $200,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education.
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Opportunity Summary:
The Embassy Moscow U.S. Speaker Program grant opportunity (Funding Opportunity Number DOSRUS 12 GR 001 RUS 042312) is a U.S. Mission to Russia award designed to fund one U.S. nonprofit organization to manage the logistics and financial administration of the U.S. Embassy Moscow's U.S. Speaker and Specialist Program. The Embassy planned to make a single grant totaling about USD 200,000, with both the award ceiling and floor set at USD 200,000, meaning one award at that full amount was anticipated. The opportunity falls under CFDA 19.400 (Academic Exchange Programs) and does not require cost sharing or matching funds. It was posted April 23, 2012, with an application deadline of May 18, 2012, and later archived June 17, 2012.
At its core, the program supports the Embassy's public diplomacy work by bringing American experts to Russia to engage local audiences through lectures, workshops, seminars, media appearances, and consulting-style engagements. The content focus is tied to topics identified by the Embassy and partner organizations, with an emphasis on promoting understanding of U.S. foreign policy. The Embassy in Moscow and the U.S. Consulates in St. Petersburg, Yekaterinburg, and Vladivostok collectively host roughly two to ten speakers per month, and individual speaker trips can range from short visits of about two days to longer programs lasting up to two weeks. Because each trip varies widely based on airfare, program length, in-country travel, interpretation needs, and other local costs, the administering organization must be able to handle frequent, variable, and time-sensitive budgeting and payments.
The organization selected as the grantee is not being asked to recruit speakers or set program themes; instead, it is being asked to run the operational back end of the program on the Embassy's behalf. The Embassy Speaker Program Office will send the grantee an approved speaker request along with an approved budget, and the grantee then processes the financial and logistical actions required to make that visit happen smoothly. A key part of the model is that program expenditures are disbursed through small grants issued to individual speakers by the administering NGO, while the NGO also processes vendor payments for expenses such as travel, interpreters, drivers, and other services connected to the visit.
The responsibilities outlined are detailed and transactional. Before travel, the grantee's financial specialist or team contacts each speaker to collect required grant information, including personal and banking details. The grantee then prepares an individual grant for the speaker that covers items such as the honorarium, hotel, and miscellaneous expenses according to the Embassy-approved budget, and transfers those funds to the speaker. After the program concludes, the grantee arranges payment for local vendors such as interpreters and drivers, ensuring compliance with local laws. The grantee also prepares a financial report for the speaker, and if actual costs differ from the initial budget, the grantee may need to amend the grant to reflect real expenses. When a speaker has unused funds, the grantee is responsible for contacting the speaker to return the unspent portion and for updating program balances accordingly.
Strong financial controls and real-time accounting are central expectations. The grantee must maintain current accounting records showing funds already disbursed and funds still available under the overall grant and must provide updates to the Speaker Program Office upon request. In practical terms, that means the selected organization should have proven capacity in grant disbursement, reconciliation, vendor payment processing, recordkeeping, and reporting across multiple concurrent speaker trips, often operating on short timelines and with varying cost structures.
Eligibility is limited to U.S. nonprofit organizations, including 501(c)(3) entities and nonprofits without 501(c)(3) status (in both cases, other than institutions of higher education). The Embassy specifically notes that demonstrated expertise administering financial and logistical arrangements similar to those required for this speaker program will be viewed favorably, signaling that prior experience with travel-heavy exchange programs, subgrants to individuals, and multi-site event logistics would strengthen an application. The administrative fee charged by the administering organization is allowed, but it must be paid from within the overall USD 200,000 award amount rather than added on top of it.
The public point of contact listed for assistance accessing the full announcement was Peter Eckstrom, Assistant Cultural Affairs Officer, reachable through the Embassy phone number +7 495 728 5000.
Frequently Asked Questions (FAQ)
What is the Embassy Moscow U.S. Speaker Program grant opportunity?
It is a U.S. Mission to Russia grant opportunity to fund one U.S. nonprofit organization to manage the logistics and financial administration of the U.S. Embassy Moscow's U.S. Speaker and Specialist Program.
What is the Funding Opportunity Number for this grant?
The Funding Opportunity Number is DOSRUS 12 GR 001 RUS 042312.
How many awards were planned under this opportunity?
The Embassy planned to make a single award.
What is the total funding amount for the award?
The anticipated total award amount was about USD 200,000.
What are the award ceiling and award floor?
Both the award ceiling and the award floor were set at USD 200,000, meaning one award at that full amount was anticipated.
Is cost sharing or matching required?
No. The opportunity does not require cost sharing or matching funds.
What CFDA program does this opportunity fall under?
This opportunity falls under CFDA 19.400 (Academic Exchange Programs).
When was this opportunity posted and when was it due?
It was posted on April 23, 2012, and the application deadline was May 18, 2012.
When was the opportunity archived?
The opportunity was later archived on June 17, 2012.
What is the main purpose of the U.S. Speaker and Specialist Program supported by this grant?
The program supports the Embassy's public diplomacy work by bringing American experts to Russia to engage local audiences through activities such as lectures, workshops, seminars, media appearances, and consulting-style engagements, with an emphasis on promoting understanding of U.S. foreign policy.
Who determines the program themes and content topics?
The content focus is tied to topics identified by the Embassy and partner organizations. The administering organization is not being asked to set program themes.
Is the grantee responsible for recruiting or selecting the speakers?
No. The selected organization is not being asked to recruit speakers. Instead, it is responsible for managing the operational back end of the program based on Embassy-approved requests.
What types of engagements do speakers typically do under this program?
Speakers engage local audiences through lectures, workshops, seminars, media appearances, and consulting-style engagements.
Which U.S. government posts are involved in hosting speakers in Russia?
The Embassy in Moscow and the U.S. Consulates in St. Petersburg, Yekaterinburg, and Vladivostok collectively host speakers under this program.
How frequently are speakers hosted?
Collectively, the posts host roughly two to ten speakers per month.
How long can a speaker trip last?
Individual speaker trips can range from short visits of about two days to longer programs lasting up to two weeks.
Why does the administering organization need flexible and time-sensitive budgeting capacity?
Each trip varies widely based on factors like airfare, program length, in-country travel, interpretation needs, and other local costs, requiring frequent, variable, and time-sensitive budgeting and payments.
What does the Embassy provide to the grantee to initiate a speaker visit?
The Embassy Speaker Program Office sends the grantee an approved speaker request along with an approved budget.
What does it mean that the grantee runs the "operational back end" of the program?
It means the grantee processes the financial and logistical actions required to execute Embassy-approved speaker visits, including disbursing funds to speakers, paying vendors, tracking expenses, and maintaining current accounting records.
How are program expenditures disbursed under this model?
Program expenditures are disbursed through small grants issued to individual speakers by the administering NGO, and the NGO also processes vendor payments for services connected to the visit.
What information must the grantee collect from each speaker before travel?
Before travel, the grantee's financial specialist or team contacts each speaker to collect required grant information, including personal and banking details.
What does the individual speaker grant typically cover?
The individual speaker grant covers items such as the honorarium, hotel, and miscellaneous expenses according to the Embassy-approved budget.
How are funds provided to speakers?
The grantee prepares an individual grant for the speaker and transfers the approved funds to the speaker.
What kinds of vendor payments is the grantee expected to handle?
After the program concludes, the grantee arranges payment for local vendors such as interpreters and drivers, and processes other services connected to the visit (for example, travel-related services mentioned in the program description).
Are vendor payments expected to comply with local laws?
Yes. The grantee must ensure vendor payments comply with local laws.
Does the grantee have reporting responsibilities related to speaker finances?
Yes. The grantee prepares a financial report for the speaker and maintains accounting records for the overall grant.
What happens if actual costs differ from the initial Embassy-approved budget?
If actual costs differ from the initial budget, the grantee may need to amend the speaker grant to reflect real expenses.
What happens if a speaker has unused funds after the trip?
The grantee is responsible for contacting the speaker to return the unspent portion and for updating program balances accordingly.
What financial controls and accounting capabilities are expected of the grantee?
Strong financial controls and real-time accounting are central expectations. The grantee must maintain current accounting records showing funds already disbursed and funds still available under the overall grant and must provide updates to the Speaker Program Office upon request.
What kinds of operational capacities are implied by "multiple concurrent speaker trips"?
The grantee is expected to handle grant disbursement, reconciliation, vendor payment processing, recordkeeping, and reporting across multiple speaker visits happening at the same time, often on short timelines and with varying cost structures.
Who is eligible to apply for this opportunity?
Eligibility is limited to U.S. nonprofit organizations, including 501(c)(3) entities and nonprofits without 501(c)(3) status, in both cases other than institutions of higher education.
Are institutions of higher education eligible?
No. Institutions of higher education are specifically excluded from eligibility as described.
What experience or qualifications were viewed favorably by the Embassy?
Demonstrated expertise administering financial and logistical arrangements similar to those required for this speaker program was viewed favorably, especially experience with travel-heavy exchange programs, subgrants to individuals, and multi-site event logistics.
Can the administering organization charge an administrative fee?
Yes. An administrative fee is allowed, but it must be paid from within the overall USD 200,000 award amount rather than added on top of it.
Who is the public point of contact for assistance accessing the full announcement?
The listed public point of contact was Peter Eckstrom, Assistant Cultural Affairs Officer.
What phone number was provided for the point of contact?
The Embassy phone number provided was +7 495 728 5000.
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