Opportunity Information: Apply for EP ESR 10 001
Apply for EP ESR 10 001
- The Assistant Secretary for Preparedness and Response in the health sector is offering a public funding opportunity titled "Emergency System for Advance Registration of Volunteer Health Professionals Grant Program" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 93.089 Emergency System for Advance Registration of Volunteer Health Professionals.
- This funding opportunity was created on May 10, 2010 and posted on May 10, 2010.
- Applicants must submit their applications by Jul 2, 2010 No Explanation. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- Eligible applicants are the sixty two (62) health departments with existing ESAR VHP systems in the 50 States, the District of Columbia, New York City, Chicago, Los Angeles County, the Commonwealths of Puerto Rico and the Northern Mariana Islands, the territories of American Samoa, Guam and the United States Virgin Islands, the Federated States of Micronesia, and the Republics of Palau and the Marshall Islands.
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Opportunity Summary:
The Emergency System for Advance Registration of Volunteer Health Professionals (ESAR-VHP) Grant Program is a discretionary federal grant opportunity run by the U.S. Department of Health and Human Services, Office of the Assistant Secretary for Preparedness and Response (ASPR). It is authorized under Title III, Section 319I of the Public Health Service Act (42 U.S.C. 247d-7b), as updated by the Pandemic and All Hazards Preparedness Act. The core purpose is to strengthen and sustain the national ESAR-VHP network by funding states and certain large jurisdictions to develop, refine, and maintain their existing ESAR-VHP systems. These systems are meant to make it easier for health professionals to volunteer during public health emergencies and disasters by ensuring hospitals and other medical facilities can quickly access verified, current information on a volunteer's identity, licenses, credentials, certifications, and clinical privileges. The emphasis is on interoperability across jurisdictions so volunteer health personnel can move and be used effectively when emergencies cross local or state lines.
This funding is specifically limited to ESAR-VHP related work, and applicants are expected to propose projects that address one or more of four main focus areas. The first focus area is meeting ESAR-VHP Compliance Requirements, which describe the capabilities and procedures each state program must have to manage volunteers and support cross-jurisdictional deployment during emergencies. While every state is ultimately expected to meet all compliance requirements, a grant project does not have to tackle every requirement at once; it can focus on closing gaps, improving weak areas, or enhancing existing capabilities. Allowable activities in this area include improving or expanding the electronic system used to record and manage volunteer data, registering and verifying professional credentials with issuing authorities, assigning volunteers across all four ESAR-VHP credential levels, tracking affiliations with local/state/federal emergency preparedness organizations, identifying volunteers willing to participate in federally coordinated responses, regularly updating and re-verifying credentials, building the ability to respond to requests for volunteers within required timeframes, creating recruitment and retention plans, coordinating with response partners like Medical Reserve Corps (MRC) units and National Disaster Medical System (NDMS) teams, developing activation and deployment protocols (including volunteer tracking during an event and maintaining deployment histories), building relationships with emergency management partners, conducting drills and exercises to test the system and volunteers, and establishing processes to report program performance and capabilities.
The second focus area is adopting and implementing the Interim ESAR-VHP Technical and Policy Guidelines, Standards and Definitions. These guidelines are meant to help states build and run systems capable of registering diverse healthcare volunteers, verifying qualifications, and placing volunteers into one of four credential levels, while also covering broader operational topics like program planning, legal authorities, emergency operations, and ongoing system maintenance. The guidelines are described as a living document that may be refined over time. Grant funds under this focus area may support ESAR-VHP staff salaries, training for system administrators, work to address legal and regulatory issues (including liability protections and workers compensation concerns), volunteer training, development and integration of identification cards, regional coordination approaches with other states to improve mutual aid and cross-border mobilization, and background checks.
The third focus area supports integrating local Medical Reserve Corps volunteer resources with state ESAR-VHP programs, consistent with the MRC and ESAR-VHP Integration Fact Sheet developed jointly by the Office of the Civilian Medical Reserve Corps and the ESAR-VHP program. The aim of this integration is a more unified and systematic approach to local, state, and federal coordination of volunteer health professionals, strengthening public health and medical emergency response capacity and community resilience. Funding can be used for personnel costs related to integration efforts, joint recruitment activities between MRC and ESAR-VHP, and building mechanisms that enable MRC volunteers to be registered and have their credentials verified through the ESAR-VHP process.
The fourth focus area is training and exercises, reflecting readiness expectations across federal preparedness programs like ASPR's Hospital Preparedness Program and CDC's Public Health Emergency Preparedness program. Grant funds can support training for ESAR-VHP personnel and volunteers, participation in MRC and NDMS regional training offerings, integrated exercises with MRC and other partners, participation in state and regional exercises, and participation in federal exercises such as ASPR-coordinated exercises and FEMA's National Level Exercise Program. Exercises must follow Homeland Security Exercise and Evaluation Program (HSEEP) standards, and the opportunity notes expectations around producing After Action Reports and Improvement Plans and sharing lessons learned through FEMA's Lessons Learned Information Sharing (LLIS) system.
Eligibility is limited to 62 specific health departments that already operate ESAR-VHP systems: the 50 states, the District of Columbia, and several large cities and territories and affiliated jurisdictions (including New York City, Chicago, Los Angeles County, Puerto Rico, Northern Mariana Islands, American Samoa, Guam, U.S. Virgin Islands, the Federated States of Micronesia, and the Republics of Palau and the Marshall Islands). The program does not require cost sharing or matching. Awards range from $50,000 (floor) to $200,000 (ceiling). The FOA listed the opportunity as posted May 10, 2010, with an application closing date of July 2, 2010, and an archive date of August 1, 2010. The CFDA number associated with the program is 93.089, and the funding opportunity number is EP-ESR-10-001. For applicants needing the guidelines referenced in the FOA, an electronic copy could be requested via email at esarvhp@hhs.gov, and technical access issues for the full announcement were directed to the Grants.gov Contact Center.
ESAR-VHP Grant Program FAQs
1) What is the ESAR-VHP Grant Program?
The Emergency System for Advance Registration of Volunteer Health Professionals (ESAR-VHP) Grant Program is a discretionary federal grant run by the U.S. Department of Health and Human Services (HHS), Office of the Assistant Secretary for Preparedness and Response (ASPR). Its purpose is to strengthen and sustain the national ESAR-VHP network by funding eligible jurisdictions to develop, refine, and maintain their existing ESAR-VHP systems.
2) What is the main goal of ESAR-VHP systems funded under this program?
The funded systems are intended to help health professionals volunteer during public health emergencies and disasters by enabling hospitals and other medical facilities to quickly access verified, current information about a volunteer's identity, licenses, credentials, certifications, and clinical privileges. A key emphasis is interoperability across jurisdictions so volunteers can be used effectively when emergencies cross local or state lines.
3) Which federal office administers this opportunity?
This grant opportunity is administered by HHS ASPR (Office of the Assistant Secretary for Preparedness and Response).
4) What is the legal authority for this grant program?
The program is authorized under Title III, Section 319I of the Public Health Service Act (42 U.S.C. 247d-7b), as updated by the Pandemic and All Hazards Preparedness Act.
5) Is the funding limited to specific types of work?
Yes. The funding is specifically limited to ESAR-VHP related work. Applicants are expected to propose projects that address one or more of the four main focus areas described in the opportunity.
6) What are the four main focus areas applicants can address?
The opportunity describes four focus areas:
- Meeting ESAR-VHP Compliance Requirements
- Adopting and implementing the Interim ESAR-VHP Technical and Policy Guidelines, Standards and Definitions
- Integrating local Medical Reserve Corps (MRC) volunteer resources with state ESAR-VHP programs
- Training and exercises
7) Do applicants have to address all ESAR-VHP compliance requirements in a single project?
No. While every state is ultimately expected to meet all compliance requirements, a grant project does not have to tackle every requirement at once. A project may focus on closing gaps, improving weak areas, or enhancing existing capabilities.
8) What are examples of allowable activities under the ESAR-VHP Compliance Requirements focus area?
Allowable activities described include improving or expanding the electronic system used to record and manage volunteer data; registering and verifying professional credentials with issuing authorities; assigning volunteers across all four ESAR-VHP credential levels; tracking affiliations with local/state/federal emergency preparedness organizations; identifying volunteers willing to participate in federally coordinated responses; regularly updating and re-verifying credentials; building the ability to respond to requests for volunteers within required timeframes; creating recruitment and retention plans; coordinating with partners such as MRC units and NDMS teams; developing activation and deployment protocols (including tracking volunteers during an event and maintaining deployment histories); building relationships with emergency management partners; conducting drills and exercises; and establishing processes to report program performance and capabilities.
9) What are the Interim ESAR-VHP Technical and Policy Guidelines, Standards and Definitions?
They are guidelines intended to help states build and operate ESAR-VHP systems capable of registering diverse healthcare volunteers, verifying qualifications, and placing volunteers into one of four credential levels. They also cover broader operational topics such as program planning, legal authorities, emergency operations, and ongoing system maintenance. The opportunity notes the guidelines are a living document that may be refined over time.
10) What activities can be supported under the guidelines/standards focus area?
The opportunity states that grant funds under this focus area may support ESAR-VHP staff salaries; training for system administrators; work to address legal and regulatory issues (including liability protections and workers compensation concerns); volunteer training; development and integration of identification cards; regional coordination approaches with other states to improve mutual aid and cross-border mobilization; and background checks.
11) What does MRC and ESAR-VHP integration mean in this grant?
This focus area supports integrating local Medical Reserve Corps (MRC) volunteer resources with state ESAR-VHP programs, consistent with the MRC and ESAR-VHP Integration Fact Sheet developed jointly by the Office of the Civilian Medical Reserve Corps and the ESAR-VHP program. The goal is a more unified and systematic approach to coordination of volunteer health professionals at the local, state, and federal levels.
12) What activities are allowed for integrating MRC volunteers with ESAR-VHP?
Funding can be used for personnel costs related to integration efforts; joint recruitment activities between MRC and ESAR-VHP; and building mechanisms that enable MRC volunteers to be registered and have their credentials verified through the ESAR-VHP process.
13) What types of training and exercise activities are supported?
Grant funds can support training for ESAR-VHP personnel and volunteers; participation in MRC and NDMS regional training offerings; integrated exercises with MRC and other partners; participation in state and regional exercises; and participation in federal exercises such as ASPR-coordinated exercises and FEMA's National Level Exercise Program.
14) Are there specific standards that exercises must follow?
Yes. Exercises must follow Homeland Security Exercise and Evaluation Program (HSEEP) standards.
15) Are After Action Reports and Improvement Plans expected?
Yes. The opportunity notes expectations around producing After Action Reports and Improvement Plans.
16) Is there an expectation to share lessons learned from exercises?
Yes. The opportunity references sharing lessons learned through FEMA's Lessons Learned Information Sharing (LLIS) system.
17) Who is eligible to apply?
Eligibility is limited to 62 specific health departments that already operate ESAR-VHP systems. This includes the 50 states, the District of Columbia, and certain large cities and territories and affiliated jurisdictions listed in the opportunity.
18) Which large cities, territories, and affiliated jurisdictions are included in the eligible list?
The opportunity lists eligibility as including New York City, Chicago, Los Angeles County, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, the Federated States of Micronesia, and the Republics of Palau and the Marshall Islands (in addition to the 50 states and the District of Columbia).
19) Does the program require a cost share or match?
No. The program does not require cost sharing or matching.
20) What is the award size for this grant?
Awards range from $50,000 (floor) to $200,000 (ceiling).
21) What is the CFDA number for this program?
The CFDA number associated with the program is 93.089.
22) What is the funding opportunity number?
The funding opportunity number is EP-ESR-10-001.
23) When was the opportunity posted and when were applications due?
The FOA lists the opportunity as posted on May 10, 2010, with an application closing date of July 2, 2010.
24) What is the archive date listed for this opportunity?
The FOA lists an archive date of August 1, 2010.
25) How can an applicant request an electronic copy of the guidelines referenced in the FOA?
The opportunity states that applicants needing the guidelines referenced in the FOA could request an electronic copy by emailing esarvhp@hhs.gov.
26) Where should applicants go for technical access issues related to the full announcement?
The opportunity directs technical access issues for the full announcement to the Grants.gov Contact Center.
27) What does interoperability mean in the context of this grant?
In this opportunity, interoperability refers to the ability of ESAR-VHP systems across jurisdictions to work together so volunteer health professionals can be shared and used effectively when emergencies cross local or state boundaries.
28) What kinds of volunteer information are these systems intended to provide quickly during an emergency?
The opportunity highlights verified, current information on a volunteer's identity, licenses, credentials, certifications, and clinical privileges.
29) What partners are specifically mentioned for coordination activities?
The opportunity specifically mentions coordination with Medical Reserve Corps (MRC) units, National Disaster Medical System (NDMS) teams, emergency management partners, and participation in ASPR- and FEMA-coordinated exercise activities.
30) Can grant funds be used for staff and administrative capacity tied to ESAR-VHP work?
Yes, within the scope described. The opportunity explicitly mentions that grant funds under the guidelines/standards focus area may support ESAR-VHP staff salaries and training for system administrators, among other ESAR-VHP program implementation activities.
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