Opportunity Information: Apply for ECA PE C PY 13 14
Apply for ECA PE C PY 13 14
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Future Leaders Exchange (FLEX) and American Serbia and Montenegro Youth Leadership Exchange (A SMYLE) Programs Organizational Component" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.415 Professional and Cultural Exchange Programs Citizen Exchanges.
- This funding opportunity was created on Mar 29, 2013 and posted on Mar 29, 2013.
- Applicants must submit their applications by May 10, 2013. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $12,100,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $12,100,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Private institutions of higher education Others (see text field entitled Additional Information on Eligibility for clarification) Public and State controlled institutions of higher education.
- Please see full announcement.
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Opportunity Summary:
The U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), Office of Citizen Exchanges (Youth Programs Division) announced a FY2013 funding opportunity to select one organization to run the organizational component of two related scholarship exchange programs: the Future Leaders Exchange (FLEX) and the American Serbia and Montenegro Youth Leadership Exchange (A SMYLE). Both programs are built around the same core idea: strengthening mutual understanding between the United States and partner countries in Eurasia, as well as Serbia and Montenegro, by bringing high school students to the United States for a full academic year. Students live with U.S. host families and attend U.S. high schools, gaining firsthand exposure to American society while also sharing their own cultures, traditions, and everyday perspectives with the communities that host them.
The award is structured as a cooperative agreement, meaning the Department of State expects to have substantial involvement in the project’s direction and oversight rather than simply issuing a grant with minimal federal engagement. ECA anticipated making a single award under this competition, with total estimated funding of about $12.1 million and an award ceiling equal to that amount. The opportunity falls under CFDA 19.415 (Professional and Cultural Exchange Programs, Citizen Exchanges) and includes a cost sharing or matching requirement, so applicants were expected to contribute non-federal resources as part of the overall project plan.
The selected implementing organization would be responsible for the end-to-end management tasks that make the exchange possible and safe, consistent, and effective across multiple countries and cohorts. Core responsibilities include recruiting and selecting qualified students from designated countries; designing and delivering orientations for participants (and, as relevant, host families and other stakeholders); coordinating travel, visas, and other logistics; maintaining active coordination with ECA and U.S. embassies; and serving as a key liaison with students’ natural families. The organization would also provide ongoing advice, counseling, and support to students and to the placement organizations (POs) involved in host family placement and local community support, helping manage academic, cultural adjustment, welfare, and other issues that can arise during a year-long exchange.
A major required element is the follow-on component: alumni programming intended to extend the impact beyond the exchange year itself. This includes creating structured alumni activities that encourage civil society engagement, leadership development, and continued cross-cultural ties and mutual understanding after students return home. In practice, that means building pathways for alumni to stay connected, apply what they learned in community projects or leadership roles, and remain engaged with the program’s broader goals over time.
Eligibility focused primarily on organizations capable of administering a large, multi-country youth exchange at scale. The announcement invited proposals from public and private nonprofit organizations that meet the 501(c)(3) requirements under U.S. tax law. The eligibility listing also includes institutions of higher education (both private and public/state-controlled) and other categories as referenced in the full announcement, indicating ECA was open to a range of established entities so long as they could demonstrate the necessary compliance capacity, youth program expertise, international recruitment and selection ability, and infrastructure for participant support and risk management.
Key administrative details in the notice include the funding opportunity number (ECA-PE-C-PY-13-14), the posted date (March 29, 2013), and the application deadline (May 10, 2013), with the archive date following on May 11, 2013. For applicants who could not access the full announcement electronically, the listed point of contact was Hans Posey, Program Specialist (poseyhe@state.gov).
Frequently Asked Questions (FAQs)
1. What is this funding opportunity for?
This FY2013 funding opportunity from the U.S. Department of State (Bureau of Educational and Cultural Affairs, Office of Citizen Exchanges, Youth Programs Division) is to select one organization to run the organizational component of two related scholarship exchange programs: the Future Leaders Exchange (FLEX) and the American Serbia and Montenegro Youth Leadership Exchange (A SMYLE).
2. Which programs are covered under this opportunity?
The opportunity covers two programs: FLEX and A SMYLE. The selected organization would implement the organizational component for both programs.
3. What is the core purpose of FLEX and A SMYLE?
Both programs are built around strengthening mutual understanding between the United States and partner countries in Eurasia, as well as Serbia and Montenegro, by bringing high school students to the United States for a full academic year.
4. What do participating students do during the exchange year?
Students come to the United States for a full academic year, live with U.S. host families, and attend U.S. high schools. They gain firsthand exposure to American society while also sharing their own cultures, traditions, and everyday perspectives with the communities that host them.
5. How many awards did ECA expect to make under this competition?
ECA anticipated making a single award under this competition.
6. What type of award is this?
The award is structured as a cooperative agreement. This means the Department of State expects to have substantial involvement in the project’s direction and oversight, rather than simply issuing a grant with minimal federal engagement.
7. What is the estimated funding amount and award ceiling?
The total estimated funding was about $12.1 million, and the award ceiling was equal to that amount (about $12.1 million).
8. What is the CFDA number for this opportunity?
This opportunity falls under CFDA 19.415 (Professional and Cultural Exchange Programs, Citizen Exchanges).
9. Is cost sharing or matching required?
Yes. The notice indicates a cost sharing or matching requirement, meaning applicants were expected to contribute non-federal resources as part of the overall project plan.
10. What are the main responsibilities of the selected implementing organization?
The selected organization would manage end-to-end tasks to make the exchange possible, safe, consistent, and effective across multiple countries and cohorts. Core responsibilities include recruiting and selecting qualified students from designated countries; designing and delivering orientations for participants (and, as relevant, host families and other stakeholders); coordinating travel, visas, and other logistics; maintaining active coordination with ECA and U.S. embassies; and serving as a key liaison with students’ natural families.
11. What kind of participant support is expected during the exchange?
The implementing organization would provide ongoing advice, counseling, and support to students and to the placement organizations (POs) involved in host family placement and local community support. This includes helping manage academic issues, cultural adjustment, welfare concerns, and other issues that can arise during a year-long exchange.
12. What are placement organizations (POs) in this context?
Placement organizations (POs) are organizations involved in host family placement and local community support for participating students. The implementing organization is expected to support and advise these POs as part of overall program management.
13. What is the "follow-on component" and why is it required?
A major required element is the follow-on component: alumni programming intended to extend the impact beyond the exchange year. It includes structured alumni activities that encourage civil society engagement, leadership development, and continued cross-cultural ties and mutual understanding after students return home.
14. What does alumni programming look like under this opportunity?
Based on the notice, alumni programming involves building pathways for alumni to stay connected, apply what they learned in community projects or leadership roles, and remain engaged with the program’s broader goals over time.
15. Who is eligible to apply?
Eligibility focused primarily on organizations capable of administering a large, multi-country youth exchange at scale. The announcement invited proposals from public and private nonprofit organizations that meet the 501(c)(3) requirements under U.S. tax law. The eligibility listing also includes institutions of higher education (both private and public/state-controlled) and other categories as referenced in the full announcement.
16. What capabilities does an applicant need to demonstrate?
The notice emphasizes the need for compliance capacity, youth program expertise, international recruitment and selection ability, and infrastructure for participant support and risk management, consistent with operating a large, multi-country high school exchange.
17. What is the funding opportunity number?
The funding opportunity number is ECA-PE-C-PY-13-14.
18. When was the opportunity posted?
The posted date was March 29, 2013.
19. What was the application deadline?
The application deadline was May 10, 2013.
20. When was the opportunity archived?
The archive date was May 11, 2013.
21. Who was the point of contact for applicants who could not access the full announcement electronically?
The listed point of contact was Hans Posey, Program Specialist. The email provided was poseyhe@state.gov.
22. What geographic regions are referenced for the partner countries?
The notice references partner countries in Eurasia, as well as Serbia and Montenegro, as the countries/regions connected to the exchange programs described.
23. What does it mean that the award covers "multiple countries and cohorts"?
Within the notice’s description, this indicates the implementing organization is expected to run the program across more than one country and support multiple groups of participants (cohorts) as part of the overall exchange effort.
24. What federal entities are involved in coordination during implementation?
The implementing organization is expected to maintain active coordination with ECA and U.S. embassies as part of the operational responsibilities described in the notice.
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