Opportunity Information: Apply for PRM A 13 CA LAM 05182012
Apply for PRM A 13 CA LAM 05182012
- The Bureau of Population, Refugees and Migration in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "FY 2013 Funding Opportunity Announcement for proposals for the Regional Support Center (RSC) in Latin America" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.018 Resettlement Support Centers (RSCs) for U.S. Refugee Resettlement.
- This funding opportunity was created on Jun 13, 2012 and posted on May 18, 2012.
- Applicants must submit their applications by Aug 2, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- (1) Nonprofits including those having a 501(c)(3) status with IRS, other than institutions of higher education and international organizations and (2) International Organizations.
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Opportunity Summary:
This FY 2013 Funding Opportunity Announcement comes from the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM), and invites proposals to operate a single regional Resettlement Support Center (RSC) serving Latin America and the Caribbean, excluding Cuba. The opportunity is offered as a discretionary cooperative agreement under CFDA 19.018 (Resettlement Support Centers for U.S. Refugee Resettlement). PRM expects to make one award, and the selected organization would run the regional RSC out of Quito, Ecuador.
The central purpose of the RSC is to carry out the casework and processing support that enables refugees to move through the U.S. Refugee Admissions Program (USRAP). In practical terms, the RSC helps identify and prepare eligible individuals for interview and adjudication by U.S. Citizenship and Immigration Services (USCIS), which is part of the Department of Homeland Security (DHS). For applicants who are approved, the RSC then helps them complete the remaining steps required for admission to the United States under Section 207 of the Immigration and Nationality Act. Another core function is transmitting required information for DHS-approved cases to the Refugee Processing Center (RPC), which then distributes cases to U.S. domestic Reception and Placement (R&P) agencies following PRM procedures.
The award period is described as an initial term from January 1, 2013 through September 30, 2013, contingent on funding availability. PRM indicates it will provide full financial support based on the approved proposal and budget. Funding may be renewed for up to two additional fiscal years through annual budget submissions, as long as the RSC is still needed, performance is satisfactory, and funds are available. After three years, if the work continues to be needed, PRM plans to re-compete the project, and the current operator would be allowed to compete again. For the initial period, PRM specifically notes that no sub-offices will be considered, meaning the expectation is a single-center operation based in Quito.
Operationally, the selected organization must be able to provide refugee processing services for all USRAP applicants handled at the designated location beginning January 1, 2013, without regard to nationality or ethnicity. PRM also emphasizes the expectation of equitable relationships with all domestic resettlement agencies. This includes sharing relevant biographic and background information with R&P partners to support required sponsorship assurances and smooth downstream placement and reception planning in the United States.
PRM lays out detailed program objectives that define the RSC workload and performance expectations. The RSC must deliver processing support using the Worldwide Refugee Admissions Processing System (WRAPS) and follow PRM-established procedures as needs arise. It must screen potential applicants to determine whether they qualify for interview under the applicable processing priorities for their nationality. It must conduct pre-screening interviews and casework to gather and verify complete, relevant information, including cross-referencing identities and case details and documenting factors such as special medical needs or indicators that an applicant may be a victim of torture. The RSC is also responsible for ensuring required security name checks are completed and for compiling a complete case file, including all forms needed for USCIS adjudication.
Data management and coordination are treated as essential. The RSC must enter required information into WRAPS promptly, maintain close contact with the RPC, and cooperate continuously to keep WRAPS and related equipment functional and current. For cases approved by USCIS, the RSC must support post-adjudication steps necessary for travel and admission. This includes working with the RPC to obtain sponsorship assurances from PRM-funded R&P agencies, preparing travel packets, coordinating medical screening, arranging travel, and delivering cultural orientation.
Cultural orientation is a highlighted deliverable rather than a minor add-on. The RSC must develop a formal cultural orientation curriculum in consultation with PRM to prepare refugees for travel and initial adjustment in the United States. It must also develop a training and management plan for staff who will provide cultural orientation and deliver that training in a way that achieves performance outcomes defined by PRM. Finally, the RSC must provide quarterly reports to PRM/Admissions covering both processing activities and cultural orientation.
Eligibility is open to two broad categories: (1) nonprofits, including those with IRS 501(c)(3) status (excluding institutions of higher education), and (2) international organizations. The announcement lists key administrative dates, including a posted date of May 18, 2012, and a proposal submission deadline of Thursday, August 2, 2012 at 12:00 p.m. (noon) EDT (reflecting an extended deadline from an earlier closing date). While the notice lists award ceiling and floor as 0, it also states PRM will provide full financial support to the selected organization based on the submitted and approved proposal and budget, with continued funding dependent on need, performance, and appropriations.
For questions or access issues, the announcement provides a point of contact: Kelly Gauger, PRM Admissions Deputy Director (GaugerKA@state.gov, 202-453-9268).
Frequently Asked Questions (FAQs)
1. What is this funding opportunity?
This is an FY 2013 Funding Opportunity Announcement (FOA) from the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM). It invites proposals to operate a single regional Resettlement Support Center (RSC) serving Latin America and the Caribbean, excluding Cuba, under a discretionary cooperative agreement.
2. Which federal program and CFDA number does this opportunity fall under?
The opportunity is offered under CFDA 19.018, titled "Resettlement Support Centers for U.S. Refugee Resettlement."
3. How many awards does PRM expect to make?
PRM expects to make one award.
4. Where will the RSC be based?
The selected organization would run the regional RSC out of Quito, Ecuador.
5. What region will this RSC serve?
The RSC will serve Latin America and the Caribbean, excluding Cuba.
6. Will PRM consider sub-offices or multiple locations for the initial period?
No. For the initial period, PRM specifically notes that no sub-offices will be considered. The expectation is a single-center operation based in Quito.
7. What is the central purpose of the Resettlement Support Center (RSC)?
The central purpose of the RSC is to carry out the casework and processing support that enables refugees to move through the U.S. Refugee Admissions Program (USRAP). This includes helping prepare eligible individuals for interview and adjudication by U.S. Citizenship and Immigration Services (USCIS).
8. What agency conducts refugee interviews and adjudication for USRAP cases?
Interviews and adjudication are conducted by U.S. Citizenship and Immigration Services (USCIS), which is part of the Department of Homeland Security (DHS).
9. What happens after an applicant is approved for U.S. admission?
For applicants approved by USCIS, the RSC helps them complete the remaining steps required for admission to the United States under Section 207 of the Immigration and Nationality Act. The RSC also supports post-adjudication steps such as sponsorship assurances, travel preparation, medical screening coordination, travel arrangements, and cultural orientation.
10. What is the Refugee Processing Center (RPC) and how does it relate to the RSC?
The RSC transmits required information for DHS-approved cases to the Refugee Processing Center (RPC). The RPC then distributes cases to U.S. domestic Reception and Placement (R&P) agencies following PRM procedures.
11. What system must the RSC use to deliver processing support?
The RSC must deliver processing support using the Worldwide Refugee Admissions Processing System (WRAPS) and follow PRM-established procedures as needs arise.
12. When must the selected organization be ready to begin providing services?
The selected organization must be able to provide refugee processing services for all USRAP applicants handled at the designated location beginning January 1, 2013.
13. Are there restrictions on who the RSC must serve (by nationality or ethnicity)?
Yes in terms of non-discrimination: the RSC must provide processing services for all USRAP applicants handled at the designated location without regard to nationality or ethnicity.
14. What are PRM's expectations regarding relationships with U.S. domestic resettlement agencies?
PRM emphasizes equitable relationships with all domestic resettlement agencies. This includes sharing relevant biographic and background information with R&P partners to support required sponsorship assurances and smooth placement and reception planning in the United States.
15. What screening responsibilities does the RSC have before USCIS adjudication?
The RSC must screen potential applicants to determine whether they qualify for interview under the applicable processing priorities for their nationality. It must conduct pre-screening interviews and casework to gather and verify complete, relevant information and compile a complete case file for USCIS adjudication.
16. What types of information must the RSC gather and document during casework?
The RSC must gather and verify complete, relevant information, including cross-referencing identities and case details. It must document factors such as special medical needs and indicators that an applicant may be a victim of torture, as part of building a complete case file.
17. What are the RSC's responsibilities related to security checks?
The RSC is responsible for ensuring required security name checks are completed.
18. What are the RSC's data entry and data management expectations?
The RSC must enter required information into WRAPS promptly, maintain close contact with the RPC, and cooperate continuously to keep WRAPS and related equipment functional and current.
19. What does the RSC do after USCIS approves a case?
For USCIS-approved cases, the RSC supports the steps necessary for travel and admission, including working with the RPC to obtain sponsorship assurances from PRM-funded R&P agencies, preparing travel packets, coordinating medical screening, arranging travel, and delivering cultural orientation.
20. Is cultural orientation required as part of the RSC's work?
Yes. Cultural orientation is highlighted as a required deliverable. The RSC must develop a formal cultural orientation curriculum in consultation with PRM to prepare refugees for travel and initial adjustment in the United States.
21. What staffing and training requirements are included for cultural orientation?
The RSC must develop a training and management plan for staff who will provide cultural orientation and deliver that training in a way that achieves performance outcomes defined by PRM.
22. What reporting is required under this award?
The RSC must provide quarterly reports to PRM/Admissions covering both processing activities and cultural orientation.
23. What is the initial award period?
The initial term is from January 1, 2013 through September 30, 2013, contingent on funding availability.
24. Can the award be renewed beyond the initial term?
Yes. Funding may be renewed for up to two additional fiscal years through annual budget submissions, as long as the RSC is still needed, performance is satisfactory, and funds are available.
25. What happens after three years if PRM still needs the work to continue?
If the work continues to be needed after three years, PRM plans to re-compete the project, and the current operator would be allowed to compete again.
26. Who is eligible to apply?
Eligibility is open to (1) nonprofits, including those with IRS 501(c)(3) status (excluding institutions of higher education), and (2) international organizations.
27. What type of funding instrument will PRM use?
The opportunity is offered as a discretionary cooperative agreement.
28. What are the key posting and application deadline dates?
The posted date is May 18, 2012. The proposal submission deadline is Thursday, August 2, 2012 at 12:00 p.m. (noon) EDT (noted as an extended deadline from an earlier closing date).
29. Is there a stated minimum or maximum award amount?
The notice lists the award ceiling and floor as 0. However, PRM also states it will provide full financial support to the selected organization based on the submitted and approved proposal and budget, with continued funding dependent on need, performance, and appropriations.
30. Who can be contacted for questions or access issues?
Kelly Gauger, PRM Admissions Deputy Director, is listed as the point of contact. Email: GaugerKA@state.gov. Phone: 202-453-9268.
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