Opportunity Information: Apply for PRM A 13 CA EUR 03162012 EUROPE
Apply for PRM A 13 CA EUR 03162012 EUROPE
- The Bureau of Population, Refugees and Migration in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "FY 2013 Funding Opportunity Announcement for Proposals for the Resettlement Support Center (RSC) in Vienna, Austria" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.018 Resettlement Support Centers (RSCs) for U.S. Refugee Resettlement.
- This funding opportunity was created on May 16, 2012 and posted on Mar 19, 2012.
- Applicants must submit their applications by May 23, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- (1) Nonprofits having a 501(c)(3) status with the IRS, other thab institutions of higher learning and international organizations and (2) International Organizations
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Opportunity Summary:
The FY 2013 Funding Opportunity Announcement for the Resettlement Support Center (RSC) in Vienna, Austria is a U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) competitive grant opportunity seeking one organization to operate the Vienna-based RSC in support of the U.S. Refugee Admissions Program (USRAP). The award instrument is a Cooperative Agreement, meaning PRM anticipates an ongoing, collaborative relationship with the recipient rather than a hands-off grant. The work centers on preparing and managing refugee case processing for individuals who may be interviewed by U.S. Citizenship and Immigration Services (USCIS), part of the Department of Homeland Security (DHS), and then assisting those approved to complete the remaining steps needed for admission to the United States under Section 207 of the Immigration and Nationality Act.
PRM set the proposal submission deadline as Wednesday, May 23, 2012 at 12:00 p.m. EDT (with the opportunity originally listing an earlier closing date that was later extended). The announcement was posted March 19, 2012 and is associated with Funding Opportunity Number PRM-A-13-CA-EUR-03162012 (Europe). The program falls under CFDA 19.018, Resettlement Support Centers (RSCs) for U.S. Refugee Resettlement, and is categorized as discretionary funding within the general area of refugee resettlement. The listing notes no cost sharing or matching requirement. Award floor and ceiling amounts are shown as zero in the summary record, which typically signals that applicants must rely on the full announcement for specific budget expectations or that amounts vary based on need and proposed operations.
The selected organization is expected to begin providing services on October 1, 2012. PRM planned an initial 12-month project period running from October 1, 2012 through September 30, 2013, contingent on the availability of funds. Importantly, PRM indicated it would provide full financial support to the selected organization based on the approved proposal and budget. The agreement may be renewed for up to two additional fiscal years (for a total potential period of three years) through annual budget submissions, provided there remains a continuing need for the Vienna RSC, performance is satisfactory, and funding is available. PRM also made clear that if the need continues beyond three years, the project would be recompeted, and the incumbent awardee could compete again.
Operationally, the Vienna RSC is meant to serve all USRAP applicants in the designated location without regard to nationality or ethnicity. The operator must also work equitably with all U.S. domestic resettlement agencies participating in the Reception and Placement (R&P) program. That includes sharing relevant biographic and background information needed by those agencies to issue required sponsorship assurances and to prepare for arrivals, consistent with PRM-established procedures.
PRM laid out several core objectives and responsibilities for the Vienna RSC. First, the RSC must deliver refugee processing services aligned with PRM procedures and use the Worldwide Refugee Admissions Processing System (WRAPS), the primary case management platform for USRAP processing. Second, the RSC must screen potential applicants to determine whether they are eligible for a USCIS interview under the processing priorities applicable to their nationality. Third, the RSC must conduct prescreening interviews and perform detailed casework to capture all relevant information, including cross-references, family composition and relationships, special medical needs, and indicators such as whether an applicant may be a victim of torture. This casework also includes ensuring required security name checks are completed and compiling a complete case file with all forms and documentation needed for USCIS adjudication.
In addition to building case files, the RSC is responsible for timely and accurate data entry into WRAPS and for maintaining close coordination with the Refugee Processing Center (RPC). The announcement emphasizes the expectation that the RSC will cooperate fully with the RPC to keep WRAPS and related equipment functional, current, and properly supported. Once USCIS approves cases, the RSC role shifts toward post-adjudication support: helping refugees complete the remaining steps required for admission to the United States. These steps include coordinating with the RPC to secure sponsorship assurances from R&P agencies, preparing travel-related documentation (often described as travel packets), providing cultural orientation training, and coordinating medical screening and travel arrangements.
Eligibility is limited to certain nonprofit and international entities. Specifically, PRM lists eligible applicants as (1) nonprofit organizations with IRS 501(c)(3) status (excluding institutions of higher education) and (2) international organizations. The notice also flags that international organizations engaged in refugee resettlement-relevant work should ensure PRM is aware of those programs before the closing date so PRM can consider the full range of relevant efforts when evaluating funding opportunities.
For access to the complete requirements, applicants were directed to the full announcement on Grants.gov and to PRM’s general NGO guidelines on PRM’s Funding Opportunities webpage. The listed program contact for questions was Program Officer Alden Greene, reachable by email at greeneas@state.gov and by phone at 202-453-9255.
Frequently Asked Questions (FAQs) - FY 2013 Resettlement Support Center (RSC) Vienna, Austria
1) What is this funding opportunity?
This is the FY 2013 Funding Opportunity Announcement (FOA) from the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) to select one organization to operate the Resettlement Support Center (RSC) in Vienna, Austria in support of the U.S. Refugee Admissions Program (USRAP).
2) Which U.S. government office is offering this opportunity?
The opportunity is offered by the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM).
3) Is this a grant or something else?
The award instrument is a Cooperative Agreement. PRM described this as involving an ongoing, collaborative relationship with the recipient rather than a hands-off grant.
4) How many awards will be made?
PRM is seeking one organization to operate the Vienna-based RSC.
5) What is the purpose of the Vienna RSC under this FOA?
The Vienna RSC is intended to prepare and manage refugee case processing for individuals who may be interviewed by U.S. Citizenship and Immigration Services (USCIS), and then assist those approved with completing the remaining steps required for admission to the United States under Section 207 of the Immigration and Nationality Act.
6) Which agencies and systems are specifically referenced for program operations?
The FOA references USCIS (part of the U.S. Department of Homeland Security) as the interviewing/adjudicating entity, and requires use of the Worldwide Refugee Admissions Processing System (WRAPS) as the primary case management platform for USRAP processing. It also emphasizes coordination with the Refugee Processing Center (RPC).
7) What is the Funding Opportunity Number for this announcement?
The Funding Opportunity Number is PRM-A-13-CA-EUR-03162012 (Europe).
8) When was the announcement posted?
The announcement was posted March 19, 2012.
9) What was the proposal submission deadline?
The deadline was Wednesday, May 23, 2012 at 12:00 p.m. EDT. The opportunity originally listed an earlier closing date that was later extended to this deadline.
10) What CFDA program is this associated with?
This program is under CFDA 19.018, Resettlement Support Centers (RSCs) for U.S. Refugee Resettlement.
11) What funding type/category is this opportunity?
The listing describes it as discretionary funding in the general area of refugee resettlement.
12) Is cost sharing or matching required?
No. The listing notes there is no cost sharing or matching requirement.
13) What are the award floor and ceiling amounts?
In the summary record, both the award floor and the award ceiling are shown as zero. This typically signals applicants should rely on the full FOA for specific budget expectations or that amounts vary based on need and proposed operations.
14) When is the selected organization expected to begin providing services?
The selected organization is expected to begin providing services on October 1, 2012.
15) What is the initial project period?
PRM planned an initial 12-month project period from October 1, 2012 through September 30, 2013, contingent on the availability of funds.
16) Will PRM provide full financial support?
Yes. PRM indicated it would provide full financial support to the selected organization based on the approved proposal and budget.
17) Can the agreement be renewed?
Yes. The Cooperative Agreement may be renewed for up to two additional fiscal years (for a total potential period of three years) through annual budget submissions, provided there is continuing need for the Vienna RSC, performance is satisfactory, and funding is available.
18) What happens if the need continues beyond three years?
PRM stated that if the need continues beyond three years, the project would be recompeted. The incumbent awardee would be able to compete again.
19) Who is eligible to apply?
Eligibility is limited to (1) nonprofit organizations with IRS 501(c)(3) status (excluding institutions of higher education) and (2) international organizations.
20) Are institutions of higher education eligible if they have 501(c)(3) status?
No. The FOA explicitly excludes institutions of higher education from the category of eligible 501(c)(3) nonprofit applicants.
21) Does the FOA include any special note for international organizations?
Yes. The notice flags that international organizations engaged in refugee resettlement-relevant work should ensure PRM is aware of those programs before the closing date so PRM can consider the full range of relevant efforts when evaluating funding opportunities.
22) What population is the Vienna RSC expected to serve?
The Vienna RSC is meant to serve all USRAP applicants in the designated location without regard to nationality or ethnicity.
23) How must the RSC operator work with U.S. domestic resettlement agencies?
The operator must work equitably with all U.S. domestic resettlement agencies participating in the Reception and Placement (R&P) program. This includes sharing relevant biographic and background information needed for agencies to issue required sponsorship assurances and prepare for arrivals, consistent with PRM-established procedures.
24) What are the core processing responsibilities described for the Vienna RSC?
PRM outlined core responsibilities including: delivering refugee processing services aligned with PRM procedures; using WRAPS; screening potential applicants for eligibility for a USCIS interview under applicable processing priorities; conducting prescreening interviews; performing detailed casework to capture relevant information (including cross-references, family composition and relationships, special medical needs, and indicators such as potential torture victim status); ensuring required security name checks are completed; and compiling complete case files with required forms and documentation for USCIS adjudication.
25) What does the FOA say about data entry and case management?
The RSC is responsible for timely and accurate data entry into WRAPS and maintaining close coordination with the Refugee Processing Center (RPC).
26) What level of coordination is expected with the Refugee Processing Center (RPC)?
The FOA emphasizes that the RSC is expected to cooperate fully with the RPC to keep WRAPS and related equipment functional, current, and properly supported.
27) What responsibilities does the RSC have after USCIS approves a case?
After USCIS approval, the RSC is expected to help refugees complete the remaining steps required for admission to the United States. This includes coordinating with the RPC to secure sponsorship assurances from R&P agencies, preparing travel-related documentation (travel packets), providing cultural orientation training, and coordinating medical screening and travel arrangements.
28) Where were applicants directed to find the complete requirements?
Applicants were directed to the full announcement on Grants.gov and to PRM's general NGO guidelines on PRM's Funding Opportunities webpage.
29) Who is the listed point of contact for questions?
The program contact is Program Officer Alden Greene.
30) How can applicants contact the program officer listed in the announcement?
Email: greeneas@state.gov. Phone: 202-453-9255.
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