Opportunity Information: Apply for DHS 14 MT 023 005 99
Apply for DHS 14 MT 023 005 99
- The Region 5 in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "FY 2014 Community Assistance Program State Support Services Element Region 5" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 97.023 Community Assistance Program State Support Services Element (CAP SSSE).
- This funding opportunity was created on May 8, 2014 and posted on May 8, 2014.
- Applicants must submit their applications by Jul 1, 2014. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $10,400,000.00 to eligible and selected applicants.
- The number of recipients for this funding is limited to 52 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- Only those State agencies that the State has designated by statute or Governor s declaration as a National Flood Insurance Program State Coordinating Agency as described in 44 C.F.R. 60.25 are eligible to apply.
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Opportunity Summary:
FY 2014 Community Assistance Program State Support Services Element (CAP SSSE) Region 5 is a FEMA-funded, discretionary cooperative agreement that pays designated State NFIP Coordinating Agencies to help communities properly run their local floodplain management programs under the National Flood Insurance Program (NFIP). The central idea is straightforward: States use the funding to provide hands-on technical assistance to NFIP communities and to evaluate how well those communities are actually implementing NFIP floodplain management requirements. In Region 5, FEMA works directly with each participating State to set the expected level of effort and to make sure States are meeting FEMA performance expectations tied to flood loss reduction and program integrity.
The defining priority for FY 2014 is compliance and enforcement. FEMA makes clear that activities like map adoption support, post-disaster work, training, and general assistance still matter, but the program emphasis is on making sure communities follow the rules, identify violations, and fix problems in a credible way. The compliance focus is also tied to how States choose where to spend their limited time: communities are to be prioritized using a risk-based approach so that the places with the greatest likelihood of problems or flood risk receive attention first.
A required cornerstone activity is the use of Community Assistance Visits (CAVs) and Community Assistance Contacts (CACs). States must conduct both, and they must apply FEMA NFIP guidance that uses risk-based prioritization for choosing which communities receive a visit or contact. FEMA Regions and States jointly decide the targeted number of CAVs and CACs for the year, with encouragement to use CACs and other routine communications to spot emerging compliance issues early and to determine where more intensive follow-up is needed. A key operational requirement is that all CAVs and CACs must be recorded in FEMA's Community Information System (CIS) so FEMA can track oversight activity and outcomes. States are also expected to provide meaningful follow-up after CAVs and CACs, including technical assistance aimed at correcting identified deficiencies and remedying violations as far as possible; if a community problem cannot be resolved by the State, it should be elevated to the FEMA Regional Office.
Ordinance assistance is another major focus, especially tied to flood map updates. States are expected to help communities review and update local floodplain management ordinances to ensure they meet NFIP minimum requirements and incorporate new FEMA hazard data before updated Flood Insurance Rate Maps (FIRMs) take effect. FEMA requires a specific performance measure around map adoption: participating States must include in their cooperative agreement a mandatory map adoption rate of 93 percent or higher, measured as the percentage of participating communities that have adopted an ordinance referencing the updated map by the FIRM effective date. This is presented as critical because communities that fail to adopt compliant ordinances by the effective date risk NFIP sanctions and undermine consistent flood risk management.
Several activities are optional but strongly supported as ways to strengthen State programs over time. Strategic planning is offered as an optional task to assess the current State program, anticipate future workload, find efficiencies, and identify opportunities to expand services; FEMA points States to strategic planning guidance developed with the Association of State Floodplain Managers (ASFPM). Similarly, States may optionally conduct a CAP Gap Analysis using FEMA's CAP GAP tool; the collected data has been used historically to justify budgets and can be refined and submitted for FEMA regional consideration in future years. FEMA also frames GAP analysis as useful input to broader strategic planning.
The opportunity also encourages States to maintain and improve the broader regulatory environment that supports local compliance. States are encouraged to update State model floodplain management ordinances to reflect minimum NFIP requirements in 44 CFR 60.3, incorporate State-specific provisions, and, where feasible, promote higher regulatory standards that go beyond the minimum. A related emphasis is understanding and coordinating floodplain management requirements with State and local building codes. Because many States use model codes such as the International Code Council (I-Codes) or NFPA codes, and because those codes often contain NFIP-consistent flood provisions unless modified, FEMA wants States and communities to understand how code enforcement affects NFIP compliance. FEMA notes that a model companion ordinance designed to coordinate with I-Code based building codes will be provided to Regional Offices, and it encourages State NFIP coordinators to coordinate with State code commissions or similar agencies on interpretations and implementation. FEMA Headquarters' Building Science Branch can provide training on flood provisions of the International Codes at Regional CAP conferences if requested.
Training, outreach, and broad technical assistance are treated as important ways to improve day-to-day implementation. States are encouraged to run workshops and outreach for local officials and other stakeholders such as insurance agents, lenders, adjusters, realtors, surveyors, and design professionals. The purpose is to strengthen local understanding and enforcement of floodplain management rules, improve hazard identification, expand NFIP insurance knowledge, and support State and local planning efforts. FEMA also encourages professional credentialing through ASFPM, specifically Certified Floodplain Manager (CFM) credentials. CAP SSSE funds may be used for State staff costs tied to the initial CFM exam and biennial renewal fees, and States are encouraged to sponsor and proctor CFM exams; however, the funding cannot be used to pay for individual ASFPM membership fees. With Regional approval and negotiation, limited funding may also support local officials attending or assisting with an in-State ASFPM conference, and it can reimburse State staff travel to the ASFPM National Conference, FEMA CAP coordination meetings, and State Silver Jackets coordination meetings, with other related meetings eligible if approved in advance by the Region.
Beyond compliance visits and ordinance work, CAP SSSE supports a range of ongoing State assistance functions. States should provide general NFIP technical assistance to communities and individuals, help new communities enroll in the NFIP by guiding them through minimum eligibility requirements, and support communities participating in the Community Rating System (CRS), including helping with CRS entry, providing CRS-related technical assistance, and conducting entry CAVs when appropriate. States also have mapping coordination responsibilities tied to FEMA's Flood Map Modernization and Risk MAP initiatives, including helping develop mapping priorities and participating in community meetings during the mapping process. FEMA notes that States may also receive Cooperating Technical Partner (CTP) Program Management funding for mapping-related management responsibilities, but CAP SSSE plans must be developed separately from (while still coordinated with) CTP plans to avoid duplication. A critical limitation is that neither CAP SSSE nor CTP Program Management funds can be used to conduct floodplain studies or to develop floodplain maps themselves, even though both programs may allow related activities like map adoption support, training, and outreach.
FEMA also stresses coordination across State programs that influence floodplain outcomes. States are encouraged to align CAP SSSE work with other State-administered or State-related efforts such as Hazard Mitigation Assistance programs (including HMGP, PDM, and FMA), as well as dam safety, land use, building codes, water resources programs, and operational agencies that build or maintain infrastructure in floodplains (for example, transportation departments or port authorities). Coordination is also encouraged around State executive orders and regulations that help meet State NFIP requirements. Disaster support is included as an encouraged activity too: States may provide post-disaster assistance to NFIP communities, such as guidance on substantial damage requirements (including use of FEMA's Substantial Damage Estimating Software), assistance for communities seeking NFIP enrollment after a disaster, promotion and use of Increased Cost of Compliance coverage, and support related to hazard mitigation programs. FEMA notes these disaster-related tasks are generally negotiated when a disaster occurs rather than being fully built into the annual agreement upfront, and the cooperative agreement must be modified to reflect any added disaster work.
On community selection and what to look for, FEMA requires a risk-based approach for choosing CAVs and CACs, including continued use of the CAV Tier 1 Prioritization Tool to determine which communities should receive a CAV. Tier 1 selection is required; Tier 2 communities may be selected by exception, but the State/Region must document justification in the CAV comment field in CIS. FEMA also highlights specific compliance problem areas that deserve special scrutiny during CAVs: mechanical, electrical, and utility equipment installed below the Base Flood Elevation (BFE), and flood openings that do not meet the requirements in 44 CFR 60.3(c)(5). FEMA cites NFIP evaluation findings showing these two issues together accounted for about half of the violations found in the study sample, so the FY 2014 compliance emphasis directly targets common real-world deficiencies.
Eligibility is limited to State agencies formally designated, by statute or the Governor's declaration, as the NFIP State Coordinating Agency under 44 CFR 60.25. The assistance is provided through a cooperative agreement (not a simple pass-through grant), and cost sharing or matching is required. For this FY 2014 opportunity (Funding Opportunity Number DHS-14-MT-023-005-99; CFDA 97.023), FEMA anticipated 52 awards nationwide, with an estimated total funding amount of $10.4 million. The posting date was May 8, 2014, with an application closing date of July 1, 2014, and the opportunity archived July 31, 2014. Region 5 listed a point of contact for access or questions: Julia McCarthy, Region 5 Mitigation Division CAP SSSE Coordinator (312-408-5518; Julia.McCarthy@fema.dhs.gov).
FAQs: FY 2014 Community Assistance Program State Support Services Element (CAP SSSE) Region 5 (FEMA)
What is the FY 2014 CAP SSSE Region 5 opportunity?
It is a FEMA-funded, discretionary cooperative agreement that pays designated State NFIP Coordinating Agencies to help communities properly run local floodplain management programs under the National Flood Insurance Program (NFIP). The work centers on hands-on technical assistance and evaluating whether communities are implementing NFIP floodplain management requirements.
What is the main priority for FY 2014?
The defining priority is compliance and enforcement. While map adoption support, post-disaster work, training, and general assistance remain important, the program emphasis is on making sure communities follow NFIP rules, identify violations, and correct problems in a credible manner.
Who is eligible to apply?
Eligibility is limited to State agencies that are formally designated, by statute or the Governor's declaration, as the NFIP State Coordinating Agency under 44 CFR 60.25.
Is this funding a standard grant or something else?
It is provided through a cooperative agreement, not a simple pass-through grant. FEMA Region 5 works directly with each participating State to set the expected level of effort and to ensure the State meets FEMA performance expectations tied to flood loss reduction and program integrity.
Is cost sharing or matching required?
Yes. Cost sharing or matching is required for this opportunity.
What are CAVs and CACs, and are they required?
Community Assistance Visits (CAVs) and Community Assistance Contacts (CACs) are cornerstone oversight and assistance activities used to evaluate and improve local NFIP implementation. States must conduct both CAVs and CACs and apply FEMA NFIP guidance that uses risk-based prioritization for selecting communities.
How are communities prioritized for CAVs and CACs?
FEMA requires a risk-based approach. Continued use of the CAV Tier 1 Prioritization Tool is required to determine which communities should receive a CAV. Tier 2 communities may be selected by exception, but the State/Region must document justification in the CAV comment field in FEMA's Community Information System (CIS).
Who decides how many CAVs and CACs will be completed?
FEMA Regions and States jointly decide the targeted number of CAVs and CACs for the year, with encouragement to use CACs and other routine communications to identify emerging compliance issues early and determine where more intensive follow-up is needed.
Do CAVs and CACs need to be documented anywhere?
Yes. All CAVs and CACs must be recorded in FEMA's Community Information System (CIS) so FEMA can track oversight activity and outcomes.
What follow-up is expected after a CAV or CAC?
States are expected to provide meaningful follow-up, including technical assistance to correct identified deficiencies and remedy violations as far as possible. If a community problem cannot be resolved by the State, it should be elevated to the FEMA Regional Office.
What compliance problem areas are specifically emphasized for FY 2014?
FEMA highlights two issues for special scrutiny during CAVs because they were found frequently in NFIP evaluations: (1) mechanical, electrical, and utility equipment installed below the Base Flood Elevation (BFE), and (2) flood openings that do not meet the requirements in 44 CFR 60.3(c)(5).
What is ordinance assistance, and why is it important in this program?
Ordinance assistance is support provided to communities to review and update local floodplain management ordinances to ensure they meet NFIP minimum requirements and incorporate new FEMA hazard data, especially ahead of updated Flood Insurance Rate Maps (FIRMs) becoming effective.
Is there a required performance target for map adoption?
Yes. Participating States must include a mandatory map adoption rate of 93% or higher in their cooperative agreement. This is measured as the percentage of participating communities that have adopted an ordinance referencing the updated map by the FIRM effective date.
What happens if a community does not adopt a compliant ordinance by the FIRM effective date?
FEMA notes that communities that fail to adopt compliant ordinances by the effective date risk NFIP sanctions and undermine consistent flood risk management.
Are strategic planning and CAP Gap Analysis required?
No. Strategic planning is optional, and States may optionally conduct a CAP Gap Analysis using FEMA's CAP GAP tool. FEMA presents both as strongly supported activities to strengthen State programs over time and to inform future planning and potential budget justification.
What is the CAP GAP tool used for in this context?
It is used to collect and refine program data that has historically been used to justify budgets and can be submitted for FEMA regional consideration in future years. FEMA also frames GAP analysis results as useful inputs to strategic planning.
Does the opportunity encourage States to update model ordinances?
Yes. States are encouraged to update State model floodplain management ordinances to reflect NFIP minimum requirements in 44 CFR 60.3, incorporate State-specific provisions, and, where feasible, promote higher regulatory standards beyond the minimum.
How does this program relate to building codes like the International Codes (I-Codes) or NFPA codes?
FEMA emphasizes coordinating floodplain management requirements with State and local building codes. Because many States adopt model codes that often contain NFIP-consistent flood provisions unless modified, FEMA wants States and communities to understand how code enforcement affects NFIP compliance and encourages coordination with State code commissions or similar agencies.
Will FEMA provide any tools related to coordinating ordinances with I-Code based building codes?
FEMA notes that a model companion ordinance designed to coordinate with I-Code based building codes will be provided to Regional Offices.
Is training supported, and who can training target?
Yes. Training, outreach, and broad technical assistance are encouraged to improve day-to-day implementation. States are encouraged to run workshops and outreach for local officials and stakeholders such as insurance agents, lenders, adjusters, realtors, surveyors, and design professionals.
Can CAP SSSE funds support Certified Floodplain Manager (CFM) credentialing?
Yes, with limits. CAP SSSE funds may be used for State staff costs tied to the initial CFM exam and biennial renewal fees. States are encouraged to sponsor and proctor CFM exams.
Can CAP SSSE funds be used to pay ASFPM membership fees?
No. The funding cannot be used to pay for individual ASFPM membership fees.
Can the funding support conference travel or attendance?
With Regional approval and negotiation, limited funding may support local officials attending or assisting with an in-State ASFPM conference. It can also reimburse State staff travel to the ASFPM National Conference, FEMA CAP coordination meetings, and State Silver Jackets coordination meetings. Other related meetings may be eligible if approved in advance by the Region.
What other types of assistance can States provide with CAP SSSE support?
States should provide general NFIP technical assistance to communities and individuals, help new communities enroll in the NFIP by guiding them through minimum eligibility requirements, and support communities participating in the Community Rating System (CRS), including help with CRS entry, CRS-related technical assistance, and entry CAVs when appropriate.
How does CAP SSSE relate to FEMA mapping initiatives like Risk MAP and Flood Map Modernization?
States have mapping coordination responsibilities tied to Flood Map Modernization and Risk MAP, including helping develop mapping priorities and participating in community meetings during the mapping process.
How does CAP SSSE relate to the Cooperating Technical Partner (CTP) Program Management funding?
FEMA notes that States may also receive CTP Program Management funding for mapping-related management responsibilities, but CAP SSSE plans must be developed separately from (while still coordinated with) CTP plans to avoid duplication.
Can CAP SSSE or CTP Program Management funds be used to conduct floodplain studies or develop floodplain maps?
No. FEMA states that neither CAP SSSE nor CTP Program Management funds can be used to conduct floodplain studies or to develop floodplain maps themselves, even though related activities like map adoption support, training, and outreach may be allowed.
Is post-disaster support included in CAP SSSE activities?
Yes, as an encouraged activity. States may provide post-disaster assistance to NFIP communities, including guidance on substantial damage requirements (including use of FEMA's Substantial Damage Estimating Software), help for communities seeking NFIP enrollment after a disaster, promotion and use of Increased Cost of Compliance coverage, and support related to hazard mitigation programs.
Are disaster-related tasks planned in advance or added later?
FEMA notes that disaster-related tasks are generally negotiated when a disaster occurs rather than being fully built into the annual agreement upfront, and the cooperative agreement must be modified to reflect any added disaster work.
What kinds of State-level coordination does FEMA encourage under this opportunity?
FEMA encourages aligning CAP SSSE work with other State-administered or State-related efforts that influence floodplain outcomes, including Hazard Mitigation Assistance programs (HMGP, PDM, and FMA), dam safety, land use, building codes, water resources programs, and agencies that build or maintain infrastructure in floodplains (for example, transportation departments or port authorities). Coordination is also encouraged around State executive orders and regulations that help meet State NFIP requirements.
What is the Funding Opportunity Number and CFDA number for this program?
Funding Opportunity Number: DHS-14-MT-023-005-99. CFDA: 97.023.
What were the key dates for this FY 2014 posting?
Posting date: May 8, 2014. Application closing date: July 1, 2014. Opportunity archived: July 31, 2014.
How many awards and how much total funding were anticipated nationwide?
FEMA anticipated 52 awards nationwide, with an estimated total funding amount of $10.4 million.
Who is the Region 5 point of contact listed for this opportunity?
Julia McCarthy, Region 5 Mitigation Division CAP SSSE Coordinator. Phone: 312-408-5518. Email: Julia.McCarthy@fema.dhs.gov.
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