Opportunity Information: Apply for ECA ECAAE 14 019
Apply for ECA ECAAE 14 019
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "FY 2014 Timor Leste and South Pacific Scholarship Programs" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.011 Academic Exchange Programs Special Academic Exchange Programs.
- This funding opportunity was created on Apr 22, 2014 and posted on Apr 22, 2014.
- Applicants must submit their applications by Jun 6, 2014 No Explanation. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $870,000.00 in funding.
- The number of recipients for this funding is limited to 2 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification) Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Private institutions of higher education Public and State controlled institutions of higher education.
- none
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Opportunity Summary:
The FY 2014 Timor Leste and South Pacific Scholarship Programs opportunity is a U.S. Department of State Bureau of Educational and Cultural Affairs (ECA), Office of Academic Programs competition to fund an organization (or organizations) to run two related scholarship programs: the United States Timor Leste (USTL) Scholarship Program and the United States South Pacific (USSP) Scholarship Program. The award is structured as a cooperative agreement, which typically means the grantee would not just receive funds and operate independently, but would administer the program with substantial involvement and coordination with the U.S. government, especially ECA and U.S. Embassy Public Affairs Sections in the region. Applicants are allowed to apply to administer one program or both, and ECA anticipated making up to two awards.
At its core, the project is about administering full academic exchange scholarship activities for a small cohort of degree-seeking students in the United States. The solicitation describes a total of about eight students, with roughly four students coming from Timor-Leste and roughly four students coming from the sovereign island nations of the South Pacific (the eligible countries are referenced as being listed in the program overview of the full announcement). The funded organization would be responsible for the end-to-end scholarship management process: designing and executing outreach and recruitment, handling publicity, collecting and reviewing academic credentials, convening or supporting review panels, and helping conduct a merit-based competitive selection and nomination process in coordination with U.S. embassies.
The administrative responsibilities extend well beyond selection. The recipient would need to place students at appropriate U.S. colleges or universities for degree study at either the bachelors or masters level, then manage practical logistics such as travel to the United States. The program also requires structured participant support activities, including orientations (typically pre-departure and/or upon arrival), enrichment programming while students are in the U.S., and pre-return activities to prepare students to transition home. During the degree period, the grantee is expected to provide monitoring and support services, which generally includes tracking academic progress, offering advising and troubleshooting, and maintaining regular communication with students and institutions. The opportunity further emphasizes ongoing evaluation as well as alumni follow-up, signaling that success is not only measured by student placement and degree progress, but also by outcomes tracking and sustained engagement after participants return to their home countries.
In terms of funding and scale, the opportunity lists an award ceiling of $870,000 and an award floor of $435,000, indicating that ECA expected awards to fall within that range depending on whether an applicant proposed to run one or both programs and how the budget was structured. The announcement states there is a cost-sharing or matching requirement, meaning applicants should expect to contribute some portion of resources (cash and/or in-kind, depending on the rules in the full notice) rather than relying exclusively on federal funds. The Catalog of Federal Domestic Assistance (CFDA) listing is 19.011, Academic Exchange Programs (Special Academic Exchange Programs), which aligns with ECA-managed educational exchange initiatives.
Eligibility is aimed at organizations capable of running international scholarship and exchange programming. Eligible applicants include U.S. nonprofit organizations with IRS 501(c)(3) status (and explicitly notes those other than institutions of higher education), private institutions of higher education, and public/state-controlled institutions of higher education. In practice, that combination points to experienced exchange organizations, universities, and nonprofit program administrators that already have systems for recruitment, selection support, student services, institutional placement, compliance, and reporting.
The timeline for the competition is clearly defined in the public synopsis. The opportunity was posted on April 22, 2014, with an application deadline of June 6, 2014, and an anticipated cooperative agreement start date around August 1, 2014. The period of performance could be up to five years, which suggests ECA intended this to be a multi-year scholarship administration mechanism that could support cohorts over time (and/or support students across multiple academic years), with the flexibility and continuity needed for degree programs that naturally extend beyond a single budget year.
Key administrative details include the funding opportunity number (ECA-ECAAE-14-019) and the managing agency (Bureau of Educational and Cultural Affairs). For technical access issues tied to the electronic application process, the notice points applicants to the Grants.gov Contact Center (support@grants.gov, 1-800-518-4726), reflecting that submissions were expected through Grants.gov. Overall, the opportunity is best understood as a specialized program administration grant: the U.S. government is seeking a capable partner to manage the full scholarship lifecycle for a small, targeted group of Timor-Leste and South Pacific students pursuing U.S. degrees, while building structured support, oversight, evaluation, and alumni engagement into the program from start to finish.
Frequently Asked Questions (FAQs)
What is the FY 2014 Timor Leste and South Pacific Scholarship Programs opportunity?
This is a U.S. Department of State Bureau of Educational and Cultural Affairs (ECA), Office of Academic Programs funding opportunity to support one or more organizations to administer two related scholarship programs: the United States Timor Leste (USTL) Scholarship Program and the United States South Pacific (USSP) Scholarship Program.
Which agency is offering and managing this funding opportunity?
The opportunity is offered by the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), Office of Academic Programs.
What is the funding opportunity number?
The funding opportunity number is ECA-ECAAE-14-019.
What type of award is being made?
The award is structured as a cooperative agreement. That typically means the recipient will administer the program with substantial involvement and coordination with the U.S. government, especially ECA and U.S. Embassy Public Affairs Sections in the region.
How many awards does ECA expect to make?
ECA anticipated making up to two awards.
Can an organization apply to administer only one of the two scholarship programs?
Yes. Applicants may apply to administer one program or both programs.
What is the main purpose of the project?
The core purpose is to administer full academic exchange scholarship activities for a small cohort of degree-seeking students to study in the United States, including selection, placement, participant support, monitoring, evaluation, and alumni follow-up.
Approximately how many students are expected to be supported?
The solicitation describes a total cohort of about eight students, with roughly four students from Timor-Leste and roughly four students from the sovereign island nations of the South Pacific.
Which South Pacific countries are eligible?
The eligible South Pacific countries are referenced as being listed in the program overview of the full announcement (the specific list is not provided in the summary information here).
What level of study will scholarship participants pursue in the United States?
Students are expected to pursue degree study at the bachelor’s or master’s level at U.S. colleges or universities.
What are the key responsibilities of the funded organization?
The funded organization is responsible for end-to-end scholarship administration, including outreach and recruitment, publicity, credential collection and review, supporting or convening review panels, managing a merit-based competitive selection and nomination process in coordination with U.S. embassies, placing students at appropriate U.S. institutions, arranging travel, providing orientations and enrichment, monitoring student progress, conducting evaluation, and supporting alumni follow-up.
What does outreach and recruitment involve under this opportunity?
Outreach and recruitment includes designing and executing recruitment strategies and handling publicity to attract applicants, as well as coordinating with U.S. embassies as part of the overall selection and nomination process.
Is the selection process merit-based?
Yes. The process is described as a merit-based competitive selection and nomination process, implemented in coordination with U.S. embassies.
What role do U.S. embassies play in the process?
U.S. Embassy Public Affairs Sections in the region are expected to be involved, including coordination around selection and nomination and broader program administration as part of the cooperative agreement structure.
Does the recipient organization have to place students at U.S. colleges and universities?
Yes. The recipient is expected to place students at appropriate U.S. colleges or universities for degree study.
What participant support activities are expected?
The opportunity calls for structured support activities, including orientations (typically pre-departure and/or upon arrival), enrichment programming while students are in the United States, and pre-return activities to prepare participants to transition back home.
What does monitoring and support during the degree program include?
Monitoring and support generally includes tracking academic progress, providing advising and troubleshooting, and maintaining regular communication with students and their institutions.
Are evaluation and outcomes tracking required?
Yes. The opportunity emphasizes ongoing evaluation and alumni follow-up, indicating an expectation for outcomes tracking during and after participation.
Is alumni follow-up part of the project scope?
Yes. The solicitation signals that sustained engagement after participants return to their home countries is part of how success is measured.
What is the funding range for this opportunity?
The award ceiling is $870,000 and the award floor is $435,000. Awards were expected to fall within that range depending on whether an applicant proposed to run one or both programs and how the budget was structured.
Is cost sharing or matching required?
Yes. The announcement states there is a cost-sharing or matching requirement, meaning applicants should expect to contribute a portion of resources rather than relying solely on federal funds.
What is the CFDA number for this program?
The Catalog of Federal Domestic Assistance (CFDA) listing is 19.011, Academic Exchange Programs (Special Academic Exchange Programs).
Who is eligible to apply?
Eligible applicants include U.S. nonprofit organizations with IRS 501(c)(3) status (explicitly noting those other than institutions of higher education), private institutions of higher education, and public/state-controlled institutions of higher education.
What kinds of organizations is this opportunity best suited for?
Based on the scope, it is best suited for organizations with demonstrated capacity to administer international scholarships and exchanges, including recruitment and selection support, student services, institutional placement, compliance, monitoring, and reporting.
When was the opportunity posted and what was the application deadline?
The opportunity was posted on April 22, 2014, and the application deadline was June 6, 2014.
What is the anticipated start date for the cooperative agreement?
The anticipated start date was around August 1, 2014.
How long can the period of performance last?
The period of performance could be up to five years.
How are applications expected to be submitted?
Submissions were expected through Grants.gov, as indicated by the inclusion of the Grants.gov Contact Center for technical access issues.
Who should applicants contact for Grants.gov technical assistance?
For technical access issues related to the electronic application process, applicants are directed to the Grants.gov Contact Center at support@grants.gov or 1-800-518-4726.
Does this opportunity fund scholarships directly to students?
Based on the description provided, the funding is intended to support an organization (or organizations) to administer the scholarship programs and manage the full scholarship lifecycle for participants, rather than functioning as a direct-to-student grant mechanism.
What are the scholarship programs called?
The two programs are the United States Timor Leste (USTL) Scholarship Program and the United States South Pacific (USSP) Scholarship Program.
What are the practical logistics the recipient must manage?
The recipient is expected to manage practical logistics such as arranging participant travel to the United States, along with coordinating orientations and ongoing participant support during the degree period.
Why does the notice emphasize a cooperative agreement rather than a standard grant?
The cooperative agreement structure highlights that ECA and U.S. Embassy Public Affairs Sections will have substantial involvement, and that the recipient should plan for ongoing coordination with the U.S. government throughout program administration.
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