Opportunity Information: Apply for ECA ECAPEV 16 001
Apply for ECA ECAPEV 16 001
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "FY 2016 International Airport Arrival and Departure Program" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.402 Professional and Cultural Exchange Programs International Visitor Leadership Program.
- This funding opportunity was created on May 6, 2015 and posted on Apr 27, 2015.
- Applicants must submit their applications by Jun 22, 2015 No Explanation. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $1,035,000.00 in funding.
- Eligible applicants include: Public and State controlled institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Private institutions of higher education Others (see text field entitled Additional Information on Eligibility for clarification).
- none
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Opportunity Summary:
The FY 2016 International Airport Arrival and Departure Program was a discretionary grant opportunity issued by the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), specifically through the Office of International Visitors (ECA/PE/V). It sought proposals to design and run a coordinated set of airport arrival and departure services that support participants in the International Visitor Leadership Program (IVLP), one of the State Department's flagship professional exchange programs. The core purpose was practical and participant-facing: to ensure IVLP visitors receive consistent, reliable assistance at select U.S. domestic airports as they enter, connect within, and depart from the United States as part of their official program travel.
The program scale described in the announcement was substantial, anticipating about 1,000 service requests per year, with the possibility of an additional 150 requests annually depending on demand. While the notice does not list the specific airports in the excerpt provided, it makes clear that services would be delivered at a limited number of domestic airports, implying that the awardee would need to build or maintain operational capacity and staff coverage at those locations. The work would center on managing real-time travel support for international delegates tied to IVLP itineraries, which typically includes coordinating arrivals, facilitating smooth transitions, and helping resolve common travel issues that can arise with international travel and multi-leg domestic connections.
Funding for the opportunity was offered through a cooperative agreement, which generally indicates an ongoing partnership model where the agency expects to have substantial involvement during the period of performance compared with a standard grant. The award amounts ranged from an award floor of $300,000 up to an award ceiling of $1,035,000, and the opportunity did not require cost sharing or matching funds. The activity was associated with CFDA 19.402, Professional and Cultural Exchange Programs, under the International Visitor Leadership Program, aligning it clearly with ECA's exchange mission rather than infrastructure or airport operations funding.
Eligible applicants included public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with 501(c)(3) status. The listing also referenced "Others" as a possible eligibility category, although no additional eligibility details were provided in the excerpt. In practice, this eligibility mix signals that ECA was looking for organizations with demonstrated administrative capacity, strong compliance and reporting systems, and the operational maturity to run a high-volume, time-sensitive service function across multiple airports and throughout the year.
From an administrative timeline standpoint, the opportunity was posted on April 27, 2015, with a closing date of June 22, 2015, and an archive date of July 22, 2015. The funding opportunity number was ECA ECAPEV 16 001. For technical issues accessing the full announcement, the notice directed applicants to the Grants.gov Contact Center (1-800-518-4726) or support@grants.gov, reflecting that applications were expected to be submitted and managed through the standard federal grants portal.
Overall, this grant opportunity was designed to fund a single implementing organization (or potentially a lead organization coordinating partners) to deliver standardized, dependable airport arrival and departure assistance for IVLP participants at designated U.S. airports, at a volume of roughly 1,000 to 1,150 service events per year, backed by up to about $1.035 million in federal support and structured as a cooperative agreement with ECA.
Frequently Asked Questions (FAQs)
What is the FY 2016 International Airport Arrival and Departure Program grant?
It is a discretionary funding opportunity from the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), Office of International Visitors (ECA/PE/V), to support a coordinated set of airport arrival and departure services for participants in the International Visitor Leadership Program (IVLP).
What is the main purpose of this opportunity?
The purpose is to ensure IVLP visitors receive consistent and reliable, participant-facing assistance at select U.S. domestic airports as they enter the United States, connect within the U.S., and depart as part of official IVLP travel.
Which State Department program does this support?
This opportunity supports the International Visitor Leadership Program (IVLP), described in the announcement as one of the State Department's flagship professional exchange programs.
What kind of services would the awardee be expected to provide?
The awardee would be expected to design and operate standardized airport arrival and departure services, including real-time travel support tied to IVLP itineraries. The description emphasizes coordinating arrivals, facilitating smooth transitions (including connections), and helping resolve common travel issues that occur during international travel and multi-leg domestic connections.
How many service requests were anticipated each year?
The announcement anticipated about 1,000 service requests per year, with the possibility of an additional 150 requests annually depending on demand.
Where would the services be delivered?
Services would be delivered at a limited number of U.S. domestic airports. The specific airports are not listed in the excerpt provided.
Does the opportunity specify the exact airports involved?
No. The excerpt provided indicates a limited number of domestic airports, but it does not name the airports.
What type of federal award is this (grant, contract, or something else)?
The funding was offered through a cooperative agreement.
What does it mean that the award is a cooperative agreement?
Based on the description provided, a cooperative agreement indicates an ongoing partnership model in which the agency expects to have substantial involvement during the period of performance compared with a standard grant.
What is the funding range for this opportunity?
The award floor was $300,000 and the award ceiling was $1,035,000.
Is cost sharing or matching required?
No. The opportunity did not require cost sharing or matching funds.
What is the CFDA number associated with this opportunity?
The activity was associated with CFDA 19.402, Professional and Cultural Exchange Programs, under the International Visitor Leadership Program.
Which office within ECA issued the opportunity?
The opportunity was issued by ECA through the Office of International Visitors (ECA/PE/V).
Who was eligible to apply?
Eligible applicants included public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with 501(c)(3) status.
Were any other types of applicants mentioned as eligible?
Yes. The listing referenced "Others" as a possible eligibility category, but no additional eligibility details were provided in the excerpt.
Does the excerpt indicate whether one organization or multiple organizations would be funded?
The description indicates it was designed to fund a single implementing organization, or potentially a lead organization coordinating partners, to deliver standardized airport arrival and departure assistance.
What operational capacity would an applicant likely need?
The excerpt suggests applicants would need the operational capacity and staff coverage to run a high-volume, time-sensitive service function across multiple airports throughout the year, including the ability to manage real-time travel support for international delegates.
When was the opportunity posted?
The opportunity was posted on April 27, 2015.
What was the application closing date?
The closing date was June 22, 2015.
When was the opportunity archived?
The archive date was July 22, 2015.
What is the funding opportunity number?
The funding opportunity number was ECA ECAPEV 16 001.
How were applicants expected to access and submit information for this opportunity?
The notice indicates applications were expected to be submitted and managed through the federal Grants.gov portal.
Who should applicants contact for technical issues with the announcement on Grants.gov?
For technical issues, the notice directed applicants to the Grants.gov Contact Center at 1-800-518-4726 or support@grants.gov.
Is this opportunity focused on airport infrastructure or airport operations improvements?
No. The excerpt frames the activity as participant support for IVLP travel and aligns it with ECA's exchange mission (CFDA 19.402), rather than infrastructure or airport operations funding.
What is the core deliverable described in the excerpt?
The core deliverable is a coordinated, standardized set of arrival and departure services that provide consistent and reliable assistance to IVLP participants at select U.S. domestic airports during entry, connections, and departure.
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