Opportunity Information: Apply for PA FPH 13 044

  • The Office of the Assistant Secretary for Health in the health sector is offering a public funding opportunity titled "FY13 Announcement of Anticipated Availability of Funds for the Adoption and Implementation of Health Information Technology in Family Planning Services Grants Region 3" and is now available to receive applicants.
  • Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 93.217 Family PlanningServices.
  • This funding opportunity was created on Apr 10, 2013 and posted on Apr 10, 2013.
  • Applicants must submit their applications by May 17, 2013 Refer to the grant announcement regarding application submission requirements, dates and times.. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
  • Each selected applicant is eligible to receive up to $250,000.00 in funding.
  • The number of recipients for this funding is limited to 100 candidate(s).
  • Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
  • Any Title X family planning service grantee funded as of June 30, 2013 is eligible to apply. Sub recipient agencies seeking funds for the activities supported under this announcement must apply through the Title X grantee. Each Title X grantee may submit only one application that may include activities/products benefiting multiple sub recipients and/or service sites. All applications must include a clear description of how funds will be used and which agencies within their Title X project will be supported by the grant.
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Opportunity Summary:

This FY13 funding opportunity (Funding Opportunity Number PA FPH 13 044, CFDA 93.217 Family Planning Services) is a discretionary grant program from the Office of Population Affairs within the Office of the Assistant Secretary for Health. It focuses on helping Title X family planning providers in Region 3 strengthen and modernize their health information technology so they can keep delivering primary and preventive reproductive health services effectively as the Affordable Care Act (ACA) changes coverage, patient volume, and administrative expectations. The core idea is that clinics will need more capable, up-to-date electronic systems to maintain high-quality care for existing clients while also serving newly insured individuals, all while meeting more complex reporting, billing, and compliance demands.

The program is specifically intended to fund practical activities that support adoption and implementation of HIT, with a strong emphasis on certified electronic health record (EHR) technology and the ability to meet "meaningful use" requirements. The announcement lays out three main goals for funded work: first, to adopt and implement certified EHR technology; second, to help family planning centers meet meaningful use standards and successfully pursue Medicaid and Medicare EHR incentive payments; and third, to use HIT to drive improvements in both clinical quality and day-to-day operational performance. In other words, the grants are not just about buying software or hardware, but about getting clinics to the point where their systems actively support quality improvement, efficient workflows, and the kinds of documentation and data exchange expected in modern health care.

Applicants are expected to explain how their proposed HIT upgrades will translate into measurable improvements in service delivery and sustainability. The announcement highlights several priority outcomes that proposals should address, including improving the quality of care provided, strengthening the organization’s ability to participate in different provider networks, expanding third-party billing capacity (which is increasingly important as coverage expands), supporting Medicaid enrollment efforts, and establishing or improving electronic medical/health record systems (EMR/EHR). Overall, proposed projects should be framed as helping Title X sites meet ACA-era expectations, meaning stronger interoperability, better documentation and reporting, and a smoother ability to coordinate care and payment across systems.

Eligibility is limited to Title X family planning service grantees that were funded as of June 30, 2013. Local and regional public or private nonprofit entities meeting that Title X grantee status can apply directly. Subrecipient agencies cannot apply on their own; they must route requests through their Title X grantee. The structure also restricts submissions to one application per Title X grantee, though that single application is allowed to cover activities or products that benefit multiple subrecipients and/or multiple service sites. Each application must clearly describe exactly how the funds will be used and identify which agencies within the Title X project will be supported.

From a funding mechanics standpoint, the opportunity anticipated up to 100 awards, with individual award amounts ranging from a floor of $20,000 to a ceiling of $250,000. There is no cost sharing or matching requirement, which lowers the barrier for clinics and grantees that may not have discretionary funds available for large technology projects. The opportunity was posted on April 10, 2013, with an application closing date of May 17, 2013, and it was archived on June 16, 2013. Applicants were directed to the full announcement for detailed submission requirements, deadlines, and timing specifications. For technical access issues with the announcement, the listed support route was the Grants.gov Contact Center (1-800-518-4726, support@grants.gov), available 24/7 except federal holidays.

In practical terms, this grant program is aimed at positioning Title X family planning providers to function in a health system where electronic records, quality reporting, and electronic-enabled billing are increasingly non-negotiable. By helping sites implement certified EHRs, achieve meaningful use, and strengthen clinical and operational performance through HIT, the program is designed to expand access, improve care quality, and make family planning service delivery more financially and administratively sustainable in an ACA-driven environment.

FAQs: FY13 Title X HIT Modernization Funding (PA FPH 13 044, CFDA 93.217)

What is this funding opportunity?

This is a FY13 discretionary grant opportunity (Funding Opportunity Number PA FPH 13 044, CFDA 93.217 Family Planning Services) offered by the Office of Population Affairs (OPA) within the Office of the Assistant Secretary for Health. It is designed to help Title X family planning providers in Region 3 strengthen and modernize their health information technology (HIT).

What problem is this grant trying to address?

The program responds to Affordable Care Act (ACA) driven changes that affect Title X clinics, including shifts in insurance coverage, patient volume, and administrative expectations. The idea is that clinics need more capable electronic systems to keep delivering high-quality primary and preventive reproductive health services while handling more complex reporting, billing, and compliance requirements.

Who is the funder?

The funding comes from the Office of Population Affairs (OPA), within the Office of the Assistant Secretary for Health.

What geographic area does the program focus on?

The opportunity specifically focuses on Title X family planning providers in Region 3.

What is the main purpose of the grant?

The grant is intended to fund practical activities that support adoption and implementation of health information technology, with a strong emphasis on certified electronic health record (EHR) technology and the ability to meet "meaningful use" requirements.

What are the three main goals of the funded work?

  1. Adopt and implement certified EHR technology.
  2. Help family planning centers meet meaningful use standards and successfully pursue Medicaid and Medicare EHR incentive payments.
  3. Use HIT to improve clinical quality and operational performance (day-to-day efficiency and workflows).

Is this grant only for buying software or hardware?

No. The announcement emphasizes that it is not just about purchasing technology. Applicants are expected to propose work that gets clinics to a point where their systems actively support quality improvement, efficient workflows, and the documentation and data exchange expected in modern health care.

What kinds of outcomes should applications address?

The announcement highlights several priority outcomes that proposals should address, including:

  • Improving the quality of care provided
  • Strengthening the organization’s ability to participate in different provider networks
  • Expanding third-party billing capacity
  • Supporting Medicaid enrollment efforts
  • Establishing or improving electronic medical/health record systems (EMR/EHR)

How should applicants describe the impact of HIT upgrades?

Applicants are expected to explain how proposed HIT upgrades will translate into measurable improvements in service delivery and sustainability. Projects should be framed as helping Title X sites meet ACA-era expectations, such as stronger interoperability, better documentation and reporting, and smoother coordination of care and payment across systems.

What is meant by "meaningful use" in this opportunity?

The opportunity places strong emphasis on certified EHR technology and meeting meaningful use requirements, with the intent of helping clinics qualify for Medicaid and Medicare EHR incentive payments.

Who is eligible to apply?

Eligibility is limited to Title X family planning service grantees that were funded as of June 30, 2013. Local and regional public or private nonprofit entities that meet that Title X grantee status can apply directly.

Can subrecipient agencies apply directly?

No. Subrecipient agencies cannot apply on their own. They must route requests through their Title X grantee.

How many applications can a Title X grantee submit?

The opportunity limits submissions to one application per Title X grantee.

Can one application cover multiple sites or subrecipients?

Yes. A single application can cover activities or products that benefit multiple subrecipients and/or multiple service sites, as long as the application clearly identifies which agencies within the Title X project will be supported and how funds will be used.

How many awards were anticipated?

The opportunity anticipated up to 100 awards.

What is the award size range?

Individual award amounts were expected to range from $20,000 (minimum) to $250,000 (maximum).

Is cost sharing or matching required?

No. The announcement states there is no cost sharing or matching requirement.

When was the opportunity posted and when did it close?

The opportunity was posted on April 10, 2013, and the application closing date was May 17, 2013.

Is this opportunity still open?

No. The opportunity was archived on June 16, 2013.

What does the opportunity expect clinics to be able to do after the project?

In practical terms, the program aims to position Title X family planning providers to operate effectively in a health system where electronic records, quality reporting, and electronically enabled billing are increasingly expected. The stated emphasis is on implementing certified EHRs, achieving meaningful use, and improving both clinical and operational performance through HIT.

Where could applicants get help if they had trouble accessing the announcement?

For technical access issues, the opportunity lists the Grants.gov Contact Center at 1-800-518-4726 and support@grants.gov, available 24/7 except federal holidays.

What needed to be clearly stated in the application?

Each application needed to clearly describe exactly how the funds would be used and identify which agencies within the Title X project would be supported.

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