Opportunity Information: Apply for ECA ECAAE 14 005
Apply for ECA ECAAE 14 005
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Global Undergraduate Exchange Program in Eurasia and Central Asia" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.009 Academic Exchange Programs Undergraduate Programs.
- This funding opportunity was created on Jul 31, 2013 and posted on Jul 31, 2013.
- Applicants must submit their applications by Sep 12, 2013 No Explanation. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $1,745,600.00 in funding.
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification) Private institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Public and State controlled institutions of higher education.
- none
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Opportunity Summary:
The Global Undergraduate Exchange Program in Eurasia and Central Asia (UGRAD) is a U.S. Department of State grant opportunity run through the Bureau of Educational and Cultural Affairs (ECA), specifically its Office of Academic Exchange Programs. The grant funds an organization to manage and operate the FY 2014 UGRAD program for students from a set of countries in Eurasia and Central Asia. The program itself provides scholarships for high-achieving undergraduate students to study in the United States for either one semester or a full academic year on a non-degree basis at accredited U.S. colleges and universities. Scholarships are open to all academic fields, and the funded administrator is expected to support at least 59 participants, with a clear expectation that the organization will try to maximize the number of scholarships awarded within the available budget.
This is a discretionary funding opportunity offered as a cooperative agreement, meaning the U.S. government anticipates substantial involvement in the program during implementation, not just a one-time grant award with minimal oversight. The award ceiling is up to $1,745,600, with no stated award floor, and the funding is contingent on the availability of FY 2014 appropriations. A cost-sharing or matching component is required, so applicants should plan to contribute resources (cash and/or allowable in-kind support) in accordance with the announcement and federal assistance rules.
The applicant organization is not applying to fund individual student scholarships directly, but rather to serve as the program administrator responsible for the full exchange cycle. The scope of work includes recruiting and selecting participants in the target countries, arranging placement at U.S. institutions of higher education, and providing ongoing monitoring and support throughout the exchange. It also includes evaluation of the program, follow-on activities after participants return home, and alumni engagement to sustain longer-term outcomes and networks. In practice, that means the grantee needs systems for outreach and application management, transparent selection processes, academic and logistical placement capacity, student advising and welfare monitoring, data collection and reporting for evaluation, and an alumni strategy that keeps participants connected and engaged.
Eligibility is limited to certain types of U.S.-based institutions and nonprofits. Public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with IRS 501(c)(3) status may apply. However, there is a specific experience threshold: organizations with fewer than four years of experience conducting international exchange programs are not eligible. That requirement is meant to ensure the selected administrator has proven capacity to handle complex international recruitment, compliance, student support, and cross-border program management responsibilities.
The UGRAD participant pool for this competition is drawn from Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Moldova, Russia, Tajikistan, Turkmenistan, Ukraine, and Uzbekistan. The administrator is expected to operate a high-quality, well-monitored exchange that places students in appropriate academic settings in the United States while supporting cultural exchange objectives and maintaining strong participant oversight and evaluation. The opportunity was posted July 31, 2013, with an original closing date of September 5, 2013, later extended to September 12, 2013, and archived on September 13, 2013. For technical difficulties accessing the full announcement, the listing directs applicants to the Grants.gov Contact Center (1-800-518-4726, support@grants.gov).
Frequently Asked Questions (FAQs)
1) What is this grant opportunity?
This is a U.S. Department of State funding opportunity for the Global Undergraduate Exchange Program in Eurasia and Central Asia (UGRAD). The award supports an organization to manage and operate the FY 2014 UGRAD program for undergraduate students from a specified set of countries.
2) Which U.S. government office is offering it?
The opportunity is offered by the U.S. Department of State through the Bureau of Educational and Cultural Affairs (ECA), specifically the Office of Academic Exchange Programs.
3) Is this funding for individual students to apply for scholarships?
No. Applicants to this grant are not applying to fund individual student scholarships directly. The applicant organization is seeking to become the program administrator responsible for running the full exchange cycle, including recruitment, selection, U.S. placement, participant support, and evaluation.
4) What does the UGRAD program provide to participants?
The program provides scholarships for high-achieving undergraduate students to study in the United States for either one semester or a full academic year. Study is non-degree and takes place at accredited U.S. colleges and universities.
5) Are scholarships limited to certain majors or disciplines?
No. Scholarships are open to all academic fields.
6) How many participants must the administrator support?
The funded administrator is expected to support at least 59 participants, with a clear expectation to maximize the number of scholarships awarded within the available budget.
7) What type of federal award is this?
This is a discretionary funding opportunity offered as a cooperative agreement.
8) What does it mean that this is a cooperative agreement?
A cooperative agreement indicates the U.S. government anticipates substantial involvement during program implementation, rather than providing a one-time grant with minimal oversight.
9) What is the maximum award amount?
The award ceiling is up to $1,745,600.
10) Is there a minimum (floor) award amount stated?
No award floor is stated in the information provided.
11) Is funding guaranteed?
No. Funding is contingent on the availability of FY 2014 appropriations.
12) Is cost sharing or matching required?
Yes. A cost-sharing or matching component is required, so applicants should plan to contribute resources in accordance with the announcement and federal assistance rules.
13) What kinds of contributions can be used for cost share/match?
The information provided indicates contributions may include cash and/or allowable in-kind support.
14) Who is eligible to apply?
Eligibility is limited to certain U.S.-based institutions and nonprofits, including:
- Public and state-controlled institutions of higher education
- Private institutions of higher education
- Nonprofit organizations with IRS 501(c)(3) status
15) Is there a minimum experience requirement for applicant organizations?
Yes. Organizations with fewer than four years of experience conducting international exchange programs are not eligible.
16) Why is the four-year experience requirement included?
It is intended to ensure the selected administrator has proven capacity to handle complex international recruitment, compliance, student support, and cross-border program management responsibilities.
17) Which countries are included in the participant pool for this competition?
The participant pool is drawn from: Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Moldova, Russia, Tajikistan, Turkmenistan, Ukraine, and Uzbekistan.
18) What are the main responsibilities of the funded administrator?
Based on the scope described, the administrator is responsible for managing the full exchange cycle, including:
- Recruiting and selecting participants in the target countries
- Arranging placement at U.S. institutions of higher education
- Providing ongoing monitoring and support throughout the exchange
- Evaluating the program (including data collection and reporting)
- Running follow-on activities after participants return home
- Alumni engagement to sustain longer-term outcomes and networks
19) What kind of operational capacity is implied for applicants?
The description indicates the grantee should have systems and processes for outreach and application management, transparent selection, academic and logistical placement, student advising and welfare monitoring, evaluation and reporting, and an alumni strategy to keep participants connected and engaged.
20) What kind of U.S. institutions host UGRAD students?
Participants study at accredited U.S. colleges and universities.
21) When was this opportunity posted and when did it close?
It was posted on July 31, 2013. The original closing date was September 5, 2013, later extended to September 12, 2013. The opportunity was archived on September 13, 2013.
22) Who should applicants contact for technical difficulties accessing the full announcement?
The listing directs applicants to the Grants.gov Contact Center at 1-800-518-4726 or support@grants.gov.
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