Opportunity Information: Apply for PM PMWRA 13 010
Apply for PM PMWRA 13 010
- The PM Weapons Removal and Abatement in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Guidance for 7 Afghan RFPs QAs and list of Winter Projects" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.800 Weapons Removal and Abatement.
- This funding opportunity was created on Dec 3, 2012 and posted on Dec 3, 2012.
- Applicants must submit their applications by Dec 7, 2012 No Explanation. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Others (see text field entitled Additional Information on Eligibility for clarification) Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education.
- NA
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Opportunity Summary:
The opportunity titled "Guidance for 7 Afghan RFPs QAs and list of Winter Projects" is a short guidance notice issued under Funding Opportunity Number PM PMWRA 13 010 by the U.S. Department of State, Bureau of Political-Military Affairs, Office of Weapons Removal and Abatement (PM/WRA). It relates to humanitarian demining and conventional weapons destruction activities in Afghanistan and is meant to support organizations preparing bids for seven competitive FY2013 PM/WRA projects. The guidance applies across multiple provincial RFPs, specifically projects in Baghlan (Project 1), Parwan-Panjshir (Projects 2 and 5), Paktya (Project 3), Takhar (Project 4), Kabul (Project 6), and Kabul-Logar (Project 7). Rather than functioning as a standalone project solicitation, the posting serves as a clarifying Q and A and provides an approved list of potential winter or contingency hazards to help implementers plan around seasonal constraints.
A central theme of the guidance is seasonal relocation planning. Implementing Partners are explicitly allowed to submit a seasonal work plan when the designated operational area may become inaccessible or impractical due to winter conditions or other climate-driven limitations. The expectation is that teams prioritize clearing as many hazards as possible within the original RFP-defined project area before any relocation occurs. To support this, the notice references "Contingency Hazards Instructions" and includes (or points to) an attached hazard list that has been approved by MACCA/MAPA, the national mine action coordination authorities in Afghanistan. This hazard list is intended to help bidders identify suitable winter locations if they must temporarily move teams. The guidance also makes clear that these contingency or winter hazards are not fixed forever; selected hazards can be changed at any point during the period of performance, but only through direct consultation with MACCA and PM/WRA. In practice, this means applicants should design proposals that explain how they will maintain productivity and safety through seasonal shifts while still coordinating closely with national authorities and the donor for any changes in tasking.
The guidance also addresses budgeting expectations. The RFPs include an estimated budget range, but PM/WRA clarifies that this range is meant to reflect a realistic estimate of what the work might cost and is not a strict requirement that proposals must match. Applicants are told they do not need to force their proposed budget to fit inside the published range. This is an important signal that proposals should be driven by credible operational planning, accurate costing, and realistic productivity assumptions, rather than by reverse-engineering a budget to align with an estimate shown in the announcement.
Finally, the notice provides practical instructions for completing specific fields on the SF-424 application form. For Box 14, "Areas Affected by the Project (Cities, Counties, States, Etc.)," applicants should upload a one-page document describing the geographic areas where the project will operate and deliver services. For Box 15, "Descriptive Title of Applicant's Project," applicants are instructed to simply write the name of the project, with no additional uploaded documentation required for that field. These details are included to reduce common application errors and standardize how applicants describe scope and location across the seven related RFPs.
Administratively, the opportunity is categorized as a discretionary grant under CFDA 19.800 (Weapons Removal and Abatement), with the funding activity identified as humanitarian demining/conventional weapons destruction under an "Other" category explanation. The posting shows no cost share or matching requirement and lists eligible applicants broadly as nonprofit organizations, including those with and without 501(c)(3) status (excluding institutions of higher education), though the eligibility section is otherwise sparse. The notice was posted on December 3, 2012, and closed on December 7, 2012, with an archive date of January 6, 2013. For access issues, applicants were directed to the Grants.gov Contact Center.
FAQs: Guidance for 7 Afghan RFPs QAs and list of Winter Projects (PM PMWRA 13 010)
What is this grant opportunity?
This is a short guidance notice titled "Guidance for 7 Afghan RFPs QAs and list of Winter Projects," issued under Funding Opportunity Number PM PMWRA 13 010 by the U.S. Department of State, Bureau of Political-Military Affairs, Office of Weapons Removal and Abatement (PM/WRA). It is not a standalone project solicitation; it is a clarifying Q and A plus seasonal planning guidance meant to support organizations preparing bids for seven competitive FY2013 PM/WRA projects in Afghanistan.
Is this posting a standalone Request for Proposals (RFP) or a clarification?
It functions as a clarification and support document for seven separate, competitive FY2013 PM/WRA project RFPs. The posting provides Q and A-style guidance and an approved list of potential winter/contingency hazards to help applicants plan around seasonal constraints.
Which projects and locations does this guidance apply to?
The guidance applies across multiple provincial RFPs covering: Baghlan (Project 1), Parwan-Panjshir (Projects 2 and 5), Paktya (Project 3), Takhar (Project 4), Kabul (Project 6), and Kabul-Logar (Project 7).
What types of activities does the guidance relate to?
It relates to humanitarian demining and conventional weapons destruction activities in Afghanistan, aligned with the Weapons Removal and Abatement mission area.
What is the main purpose of the winter/contingency hazard guidance?
The purpose is to help implementers maintain safe, productive operations when the original project area becomes inaccessible or impractical due to winter conditions or other climate-driven limitations. The guidance supports seasonal relocation planning by identifying potential alternative hazards that can be used for winter tasking if relocation is necessary.
Are Implementing Partners allowed to relocate teams during winter?
Yes. Implementing Partners are explicitly allowed to submit a seasonal work plan when the designated operational area may become inaccessible or impractical due to winter conditions or other climate-driven limitations.
If relocation is used, what is the expectation for work in the original RFP-defined area?
The expectation is that teams prioritize clearing as many hazards as possible within the original RFP-defined project area before any relocation occurs.
What are "Contingency Hazards Instructions" in this context?
The guidance references "Contingency Hazards Instructions" and includes (or points to) an attached hazard list that has been approved by MACCA/MAPA. These instructions and the approved list are intended to guide selection of suitable winter or contingency hazards if teams must temporarily move.
Who approves the winter/contingency hazard list?
The hazard list is approved by MACCA/MAPA, described in the notice as the national mine action coordination authorities in Afghanistan.
Are the winter/contingency hazards fixed for the entire period of performance?
No. The guidance states that selected hazards can be changed at any point during the period of performance, but only through direct consultation with MACCA and PM/WRA.
What coordination is required to change winter/contingency tasking?
Any changes to selected contingency or winter hazards must be made through direct consultation with MACCA and PM/WRA. Proposals should reflect the need for close coordination with both national authorities and the donor for any changes in tasking.
How should applicants reflect seasonal constraints in their proposals?
Based on the guidance, applicants should design proposals that explain how they will maintain productivity and safety through seasonal shifts (including potential relocation), while still prioritizing the original project area and coordinating with MACCA and PM/WRA for any changes.
Does PM/WRA require proposals to match the estimated budget range shown in the RFPs?
No. PM/WRA clarifies that the estimated budget range is intended as a realistic estimate of what the work might cost and is not a strict requirement. Applicants do not need to force their proposed budget to fit within the published range.
How should applicants approach budgeting given this guidance?
Applicants are signaled to base budgets on credible operational planning, accurate costing, and realistic productivity assumptions rather than reverse-engineering a budget to align with the published estimate range.
What does the guidance say about SF-424 Box 14 (Areas Affected by the Project)?
For SF-424 Box 14, applicants should upload a one-page document describing the geographic areas where the project will operate and deliver services.
What does the guidance say about SF-424 Box 15 (Descriptive Title of Applicant's Project)?
For SF-424 Box 15, applicants are instructed to write the name of the project. No additional uploaded documentation is required for that field.
Why does the notice provide SF-424 field instructions?
The stated intent is to reduce common application errors and standardize how applicants describe scope and location across the seven related RFPs.
Which agency and office issued this guidance?
The guidance was issued by the U.S. Department of State, Bureau of Political-Military Affairs, Office of Weapons Removal and Abatement (PM/WRA).
How is the opportunity categorized administratively?
It is categorized as a discretionary grant under CFDA 19.800 (Weapons Removal and Abatement). The funding activity is identified as humanitarian demining/conventional weapons destruction under an "Other" category explanation.
Is there a cost share or matching requirement?
The posting indicates no cost share or matching requirement.
Who is eligible to apply, based on the posting?
Eligible applicants are listed broadly as nonprofit organizations, including those with and without 501(c)(3) status (excluding institutions of higher education). The eligibility section is otherwise described as sparse.
When was the notice posted and when did it close?
The notice was posted on December 3, 2012, and closed on December 7, 2012. It shows an archive date of January 6, 2013.
Where were applicants directed for technical or access issues?
For access issues, applicants were directed to the Grants.gov Contact Center.
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