Opportunity Information: Apply for HRSA 12 094
Apply for HRSA 12 094
- The Health Resources and Services Administration in the health sector is offering a public funding opportunity titled "HIT Capacity Building Initiative for Ryan White HIV/AIDS Program providers" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 93.928 Special Projects of National Significance.
- This funding opportunity was created on Mar 2, 2012 and posted on Mar 2, 2012.
- Applicants must submit their applications by May 2, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $2,000,000.00 to eligible and selected applicants.
- The number of recipients for this funding is limited to 50 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- Eligible applicants include organizations that provide core or support services to HIV infected individuals and are funded under Ryan White Parts A D, who are in need of an adequate information technology (IT) infrastructure development for purposes of reporting client level data to the Department of Health and Human Services (HHS), Health Resources and Services Administration (HRSA) s HIV/AIDS Bureau (HAB). These organizations must demonstrate experience in delivering Ryan White core or support services to HIV positive individuals. Ryan White grantees that previously received SPNS IT Capacity Building funds are eligible but must clearly and specifically state how these grant funds will be used to increase IT capacity among sub recipient service provider organizations.
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Opportunity Summary:
The HIT Capacity Building Initiative for Ryan White HIV/AIDS Program providers (HRSA-12-094) is a discretionary grant opportunity from the Health Resources and Services Administration (HRSA) focused on strengthening health information technology (HIT) capacity across the Ryan White HIV/AIDS Program. The main purpose is to help Ryan White-funded provider organizations build or improve standardized electronic client information systems so they can reliably submit required client-level data to the U.S. Department of Health and Human Services (HHS), specifically to HRSA's HIV/AIDS Bureau (HAB). In practical terms, the program is meant to reduce gaps in data infrastructure that make reporting difficult, inconsistent, or manual, and to move providers toward more consistent electronic data capture and reporting.
Funding is specifically targeted to organizations that deliver Ryan White core services or support services to people living with HIV and that receive Ryan White Part A, Part B, Part C, or Part D funding, either as the primary grantee of record or as a subrecipient service provider organization. Eligibility hinges on two key points: the organization must be actively funded under Ryan White Parts A through D and must demonstrate a clear need for IT infrastructure development to support client-level data reporting to HAB. Applicants also have to show experience delivering Ryan White services to HIV-positive individuals, which signals that the funding is intended for organizations already providing direct HIV-related services rather than new or unproven entities.
The activities supported by this grant are centered on building the technology and systems needed for electronic client data management and reporting. That includes acquiring and implementing hardware and software, as well as deploying stand-alone systems, networked systems, or other health information management systems that improve the ability to record, manage, and transmit client-level information. The announcement emphasizes development of standard electronic client information data systems, suggesting HRSA is looking for solutions that can support consistent data structures, workflows, and reporting outputs, not just ad hoc tools or short-term workarounds. While the opportunity is framed around reporting, the types of systems described are the same kinds of foundational infrastructure that also tend to improve internal program management, service coordination, and data quality.
A major expectation is collaboration and alignment with the broader Ryan White data ecosystem. Applicants are required to include a strategy for working with their Part A, B, C, or D grantee of record and/or subrecipient provider partners on system interconnectivity, interoperability, and compatibility. In other words, HRSA is pushing applicants to plan beyond their own organization and consider how their proposed HIT approach will exchange data, integrate with partner systems, or at least remain compatible with the information environment used by the Ryan White network they are part of. This is particularly relevant for subrecipients that must send data to a recipient organization, and for grantees of record that aggregate data across multiple service providers.
Privacy and security protections are also a core requirement. Applicants must demonstrate that they have the capacity and procedures to protect electronic client records both electronically and physically. This reflects the sensitivity of HIV-related information and the expectation that any upgraded system includes appropriate safeguards, such as access controls, secure storage, and policies and procedures that limit unauthorized access or disclosure. The language suggests HRSA is looking for more than a general promise of confidentiality; applicants should be prepared to describe concrete protections and organizational practices that secure client information.
Another distinctive feature of this opportunity is its emphasis on documentation and knowledge sharing. Applicants must include a plan to disseminate complete and accurate documentation of their system development and implementation process so that other organizations can replicate, integrate, or learn from the work. This fits with the program's listing under CFDA 93.928, Special Projects of National Significance (SPNS), which often supports models that can be scaled or adapted across the Ryan White community. The idea is not only to fund isolated upgrades, but also to produce usable implementation guidance that can help other Ryan White providers modernize their data systems.
The grant provides one year of support, indicating a relatively short project window aimed at achievable implementation milestones, targeted upgrades, or deployment of specific system components rather than multi-year transformation. The estimated total funding for the announcement is $2,000,000, with an expected 50 awards, and there is no cost sharing or matching requirement. Ryan White grantees that previously received SPNS IT Capacity Building funds are not automatically excluded; they may apply again, but they must clearly explain how the new funds will expand IT capacity among subrecipient service provider organizations, implying HRSA wants additional impact rather than duplicative investments.
Key administrative details include the Funding Opportunity Number HRSA-12-094 and the posting date of March 2, 2012, with an original and current closing date of May 2, 2012, and an archive date of June 1, 2012. The opportunity is categorized as a grant under the health activity category. For applicants or readers who have trouble accessing the full announcement, HRSA directs inquiries to the HRSA Call Center (CallCenter@HRSA.GOV, 877-464-4772).
FAQs: HIT Capacity Building Initiative for Ryan White HIV/AIDS Program Providers (HRSA-12-094)
What is the HIT Capacity Building Initiative (HRSA-12-094)?
It is a discretionary grant opportunity from the Health Resources and Services Administration (HRSA) designed to strengthen health information technology (HIT) capacity across the Ryan White HIV/AIDS Program. The focus is on improving the ability of Ryan White-funded providers to manage and report required client-level data electronically to HRSA's HIV/AIDS Bureau (HAB).
What is the main purpose of this grant?
The main purpose is to help Ryan White-funded provider organizations build or improve standardized electronic client information systems so they can reliably submit required client-level data to the U.S. Department of Health and Human Services (HHS), specifically to HRSA HAB. Practically, it targets gaps in data infrastructure that cause reporting to be difficult, inconsistent, or manual.
Who is this funding intended for?
The funding is targeted to organizations that deliver Ryan White core services or support services to people living with HIV and that receive Ryan White Part A, Part B, Part C, or Part D funding, either as the grantee of record or as a subrecipient service provider organization.
What are the key eligibility requirements mentioned?
Eligibility hinges on two key points: (1) the organization must be actively funded under Ryan White Parts A through D, and (2) the organization must demonstrate a clear need for IT infrastructure development to support client-level data reporting to HAB. Applicants also need to show experience delivering Ryan White services to HIV-positive individuals.
Can both primary Ryan White grantees and subrecipients apply?
Yes. The opportunity states that eligible applicants may be the primary grantee of record or a subrecipient service provider organization, as long as they receive Ryan White Part A, B, C, or D funding and meet the need/experience expectations described.
What kinds of activities does the grant support?
Supported activities center on building the technology and systems needed for electronic client data management and reporting. This includes acquiring and implementing hardware and software and deploying stand-alone systems, networked systems, or other health information management systems that improve the ability to record, manage, and transmit client-level information.
Is the focus only on reporting, or broader system improvements too?
The opportunity is framed around enabling reliable electronic client-level reporting to HAB, but the systems described are foundational infrastructure that can also improve internal program management, service coordination, and data quality.
What does HRSA mean by "standardized electronic client information systems" in this announcement?
The announcement emphasizes development of standard electronic client information data systems, indicating HRSA is looking for solutions that support consistent data structures, workflows, and reporting outputs, rather than ad hoc tools or short-term workarounds.
Are applicants expected to coordinate with other Ryan White entities?
Yes. Applicants are required to include a strategy for working with their Part A, B, C, or D grantee of record and/or subrecipient provider partners on system interconnectivity, interoperability, and compatibility.
Why is interconnectivity, interoperability, and compatibility emphasized?
HRSA is pushing applicants to plan beyond their own organization and consider how their HIT approach will exchange data, integrate with partner systems, or remain compatible with the information environment used by the Ryan White network they are part of. This is especially relevant when subrecipients must send data to a recipient organization and when grantees of record aggregate data across multiple providers.
What privacy and security expectations are included?
Applicants must demonstrate capacity and procedures to protect electronic client records both electronically and physically. Because HIV-related information is sensitive, upgraded systems are expected to include appropriate safeguards and organizational practices to prevent unauthorized access or disclosure.
Does the opportunity require applicants to share what they build?
Yes. Applicants must include a plan to disseminate complete and accurate documentation of their system development and implementation process so other organizations can replicate, integrate, or learn from the work.
How does this relate to Special Projects of National Significance (SPNS)?
The opportunity is listed under CFDA 93.928 (SPNS). The documentation and dissemination requirement aligns with SPNS goals, which often emphasize models that can be scaled or adapted across the Ryan White community.
How long is the period of support?
The grant provides one year of support, which suggests a short project window focused on achievable implementation milestones, targeted upgrades, or deployment of specific system components rather than a multi-year transformation.
How much funding is available under this announcement?
The estimated total funding is $2,000,000, with an expected 50 awards.
Is cost sharing or matching required?
No. The announcement states there is no cost sharing or matching requirement.
If an organization previously received SPNS IT Capacity Building funds, can it apply again?
Yes. Ryan White grantees that previously received SPNS IT Capacity Building funds are not automatically excluded. However, they must clearly explain how the new funds will expand IT capacity among subrecipient service provider organizations, indicating HRSA is looking for additional impact rather than duplicative investments.
What is the Funding Opportunity Number?
The Funding Opportunity Number is HRSA-12-094.
When was the opportunity posted and when was it due?
The posting date is March 2, 2012. The original and current closing date is May 2, 2012. The archive date is June 1, 2012.
What type of opportunity and activity category is this?
It is categorized as a grant and falls under the health activity category.
Who should be contacted for help accessing the full announcement or for general questions?
HRSA directs inquiries to the HRSA Call Center at CallCenter@HRSA.GOV or 877-464-4772.
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