Opportunity Information: Apply for ECA PE C PY 13 21 OY OB
Apply for ECA PE C PY 13 21 OY OB
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Kennedy Lugar Youth Exchange and Study Program (YES) Placement Components" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.415 Professional and Cultural Exchange Programs Citizen Exchanges.
- This funding opportunity was created on Jan 10, 2013 and posted on Jan 10, 2013.
- Applicants must submit their applications by Mar 5, 2013. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $27,000,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $27,000,000.00 in funding.
- The number of recipients for this funding is limited to 15 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification) Private institutions of higher education Public and State controlled institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
- Please see full announcement.
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Opportunity Summary:
The Kennedy-Lugar Youth Exchange and Study (YES) Program Placement Components grant opportunity, offered by the U.S. Department of State through the Bureau of Educational and Cultural Affairs (ECA), Office of Citizen Exchanges, is a discretionary funding competition designed to strengthen people-to-people ties between the United States and countries with significant Muslim populations. The core purpose is to support a high school exchange experience that helps build long-term relationships and mutual understanding by placing international students in U.S. communities and ensuring they receive consistent support, oversight, and meaningful cultural and civic engagement while in the country.
This competition seeks proposals for cooperative agreements, meaning ECA expects substantial involvement in the funded work rather than a purely hands-off grant. Selected organizations would carry out several major placement-related functions for the 2014-2015 academic year exchange cycle within their assigned operational areas across the United States. The work includes marketing and outreach for the program in those regions, locating and securing appropriate placements for exchange students in both American host families and U.S. schools, and maintaining regular communication with students, host families, and school administrators. That ongoing communication is intended to provide participant support, address issues early, and monitor the overall quality and safety of the exchange experience. In addition to the basic placement and monitoring responsibilities, recipients are expected to coordinate “enhancement opportunities” that deepen participants’ learning outside the classroom, such as exposure to American culture, community service activities, and leadership development experiences.
Eligibility is aimed at organizations with the capacity to recruit and manage host family and school placements at scale and to provide structured participant support. Eligible applicants include U.S.-based nonprofit organizations with IRS 501(c)(3) status, as well as public institutions (including public institutions of higher education) and private institutions of higher education. The announcement also indicates that cost sharing or matching is required, so applicants must plan to contribute a defined portion of resources (cash and/or allowable in-kind support, as specified in the full notice) alongside federal funding.
ECA projected making approximately 12 to 15 awards under this announcement, with an anticipated structure of one base year plus two option years, allowing for continued support if performance and funding conditions are met. The estimated total funding across awards is listed as $27,000,000, and the award ceiling is also shown as $27,000,000, reflecting the overall maximum amount referenced in the opportunity data. The program is associated with CFDA number 19.415 (Professional and Cultural Exchange Programs - Citizen Exchanges), emphasizing its role within the State Department’s broader exchange and public diplomacy portfolio.
Key administrative details in the posted opportunity include the funding opportunity number ECA/PE/C/PY-13-21-OY-OB, an original posting date of January 10, 2013, and a closing date of March 5, 2013 (with an archive date of March 6, 2013). For applicants who had trouble accessing the full announcement, the listed program contact was Hans Posey, Program Specialist, reachable at poseyhe@state.gov.
Frequently Asked Questions (FAQs): Kennedy-Lugar Youth Exchange and Study (YES) Program Placement Components
1. What is the Kennedy-Lugar Youth Exchange and Study (YES) Program Placement Components grant opportunity?
This is a U.S. Department of State grant opportunity, administered through the Bureau of Educational and Cultural Affairs (ECA), Office of Citizen Exchanges. It is a discretionary funding competition focused on the placement-related components of the YES Program, supporting a high school exchange experience in U.S. communities.
2. What is the main purpose of this funding opportunity?
The purpose is to strengthen people-to-people ties between the United States and countries with significant Muslim populations by supporting a high school exchange experience that builds long-term relationships and mutual understanding. The focus is on placing international students in U.S. communities and ensuring they receive consistent support, oversight, and meaningful cultural and civic engagement.
3. Which U.S. government office is offering this opportunity?
The opportunity is offered by the U.S. Department of State through ECA (Bureau of Educational and Cultural Affairs), Office of Citizen Exchanges.
4. What type of award is being competed?
The competition seeks proposals for cooperative agreements. This means ECA expects substantial involvement in the funded work, rather than operating as a purely hands-off grantmaker.
5. What does “substantial involvement” mean in this context?
Based on the notice, ECA plans to be actively involved in the funded work under the cooperative agreement structure. The opportunity description contrasts this with a hands-off approach, indicating the recipient should expect ongoing engagement from ECA during implementation.
6. What program year or exchange cycle does this opportunity cover?
The placement-related functions described are for the 2014-2015 academic year exchange cycle.
7. What work are recipients expected to perform?
Selected organizations would carry out major placement-related functions within their assigned operational areas across the United States, including:
- Marketing and outreach for the YES Program in the assigned regions
- Locating and securing placements for exchange students in American host families
- Locating and securing placements in U.S. schools
- Maintaining regular communication with students, host families, and school administrators
- Providing ongoing participant support, addressing issues early, and monitoring quality and safety
- Coordinating enhancement opportunities such as cultural exposure, community service, and leadership development
8. What are “placement-related functions” under this announcement?
The announcement describes placement-related functions as activities connected to identifying and securing host family placements and U.S. school placements, combined with ongoing monitoring, communication, and support to maintain a safe and high-quality exchange experience.
9. What are “enhancement opportunities” in this program?
Enhancement opportunities are experiences outside the classroom designed to deepen participants’ learning and engagement. Examples listed include exposure to American culture, community service activities, and leadership development experiences.
10. Is participant monitoring and support a required part of the work?
Yes. The opportunity emphasizes maintaining regular communication with students, host families, and school administrators to provide participant support, address issues early, and monitor the overall quality and safety of the exchange experience.
11. Where would the funded work take place?
The work would take place across the United States within the recipient’s assigned operational areas, focused on placing international exchange students into U.S. communities, host families, and schools.
12. Who is eligible to apply?
Eligible applicants include:
- U.S.-based nonprofit organizations with IRS 501(c)(3) status
- Public institutions (including public institutions of higher education)
- Private institutions of higher education
13. What kind of organizational capacity is this opportunity looking for?
Eligibility is aimed at organizations with the capacity to recruit and manage host family and school placements at scale and to provide structured participant support.
14. Is cost sharing or matching required?
Yes. The announcement indicates that cost sharing or matching is required, so applicants must plan to contribute a defined portion of resources alongside federal funding. The notice references that this may include cash and/or allowable in-kind support as specified in the full announcement.
15. How many awards did ECA expect to make?
ECA projected making approximately 12 to 15 awards under this announcement.
16. What is the anticipated period of performance?
The anticipated structure is one base year plus two option years. Continued support would depend on performance and funding conditions.
17. What is the estimated total funding for this opportunity?
The estimated total funding across awards is listed as $27,000,000.
18. What is the maximum (ceiling) award amount shown?
The award ceiling is shown as $27,000,000, reflecting the overall maximum amount referenced in the opportunity data.
19. What is the CFDA number associated with this program?
The program is associated with CFDA number 19.415, titled Professional and Cultural Exchange Programs - Citizen Exchanges.
20. What is the funding opportunity number?
The funding opportunity number is ECA/PE/C/PY-13-21-OY-OB.
21. When was the opportunity posted, and what were the closing and archive dates?
The original posting date was January 10, 2013. The closing date was March 5, 2013, and the archive date was March 6, 2013.
22. Who is the listed contact for applicants who had trouble accessing the full announcement?
The listed program contact is Hans Posey, Program Specialist. The provided email is poseyhe@state.gov.
23. What is the primary program goal in terms of international relationships?
The opportunity’s stated goal is to build long-term relationships and mutual understanding by strengthening people-to-people ties between the United States and countries with significant Muslim populations through a supported high school exchange experience.
24. Is this opportunity focused on student recruitment overseas or U.S. placements and support?
Based on the description provided, the focus of this specific opportunity is on U.S.-based placement and support functions: marketing/outreach in assigned U.S. regions, securing host family and school placements, monitoring, communication, and coordinating enhancement opportunities.
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