Opportunity Information: Apply for ECA PE C PY 10 06
Apply for ECA PE C PY 10 06
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Kennedy Lugar Youth Exchange and Study (YES) Program Overseas YES Inbound Recruitment, YES Abroad Placement, and Alumni Components for the 2011 12 Academic Year" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.415 Professional and Cultural Exchange Programs Citizen Exchanges.
- This funding opportunity was created on Apr 23, 2010 and posted on Apr 23, 2010.
- Applicants must submit their applications by Jun 3, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $17,500,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $17,500,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Private institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Others (see text field entitled Additional Information on Eligibility for clarification) Public and State controlled institutions of higher education.
- Please see full announcement.
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Opportunity Summary:
The Kennedy-Lugar Youth Exchange and Study (YES) Program grant opportunity for the 2011-2012 academic year was issued by the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), Office of Citizen Exchanges. It funded major exchange operations meant to strengthen long-term relationships between the United States and countries with significant Muslim populations by supporting high school student exchanges built around civil society, leadership development, and mutual understanding. The opportunity was structured as an open competition for a single large grant award, with one organization ultimately responsible for managing a complex, multi-country set of activities overseas and for ensuring consistent quality and standardized implementation across all participating locations.
This specific solicitation covered three connected pieces of the overall YES program: overseas recruitment and selection for the inbound program (students coming to the United States), placement and support for the YES Abroad component (American students going overseas), and alumni programming for both inbound and abroad participants. ECA noted that the overall YES program was being implemented through more than one grant competition at the same time. In particular, a separate request for proposals would fund the U.S.-based placement functions for inbound students (placing students with American host families and schools, monitoring their health and safety, and nominating U.S. students for potential YES Abroad participation). The disabilities components were also carved out for a separate grant process. In other words, this grant focused on the overseas-facing pipeline and follow-on engagement, while other awards would cover key domestic placement and monitoring responsibilities.
Under this announcement, the grantee would be expected to recruit, screen, and select approximately 1,077 inbound YES participants from more than 35 designated countries. The selected organization would manage recruitment and selection procedures in each eligible country, coordinate application and screening systems, and conduct local orientations for students and their natural families. Beyond selection, the organization would also be responsible for cross-cultural preparation and training, coordination of program logistics, collaboration with U.S. placement organizations to support on-program counseling and participant monitoring, and evaluation of how well implementation met program goals. A strong emphasis was placed on consistent standards and high-quality delivery across every country covered, rather than uneven or piecemeal implementation.
The same grantee would also run the YES Abroad placement component for American high school participants. That included making final selections of about 50 U.S. participants from a pool of American students recruited and put forward by U.S. placement organizations, then placing and supporting those students with host families and schools in eligible overseas destinations. At the time of publication, the eligible YES Abroad host countries were Egypt, Ghana, India, Indonesia, Malaysia, Mali, Morocco, Oman, Thailand, and Turkey, with ECA explicitly reserving the right to adjust the list if conditions changed. The responsibilities were not limited to travel logistics; the expectation was that the grantee would arrange and oversee appropriate placements and ensure the students received the support needed to participate successfully in local schools and communities.
Another core requirement was comprehensive overseas orientation programming for both inbound and outbound participants. The solicitation described overseas orientations as a required deliverable for all YES Inbound and YES Abroad students, reflecting the program’s focus on safety, readiness, and effective cultural adjustment. The intent was to give students and families the tools to navigate cultural differences, represent their communities well, and engage constructively with host communities, while reinforcing the broader YES themes of leadership, civic engagement, and mutual respect.
The grant also required a substantial communications and materials-development effort. The awardee would develop standardized program materials used across the entire initiative, including marketing materials for U.S. and non-U.S. student audiences, host family and school handbooks, a program web presence, student application forms, and other common publications and forms. This standardization mattered because the program spanned many countries and partners, and ECA wanted a consistent identity, consistent processes, and consistent participant expectations regardless of location.
Alumni programming was a major pillar of the project rather than an optional add-on. The selected organization would design and implement follow-on alumni components for both inbound and YES Abroad participants, supporting continued engagement after the exchange year or semester ended. This alumni work served the program’s larger public diplomacy and relationship-building goals by encouraging students to stay connected, apply leadership skills at home, and continue cross-cultural outreach in their schools and communities.
ECA strongly encouraged applicants to propose a consortium model, recognizing that a single organization might not realistically have deep capacity and experience in every designated country. However, the solicitation also made it clear that partial coverage would not be accepted: proposals could not pick only a subset of countries. The prime applicant would be held fully accountable for coordination, standardization, performance quality, and delivery across all countries included in the YES program scope for this competition, even if day-to-day work was carried out by partner organizations.
Administratively, this was a discretionary grant opportunity under CFDA 19.415 (Professional and Cultural Exchange Programs - Citizen Exchanges). The opportunity anticipated one award, with an estimated total funding level up to $17.5 million (also listed as the award ceiling). Cost sharing or matching was required. Eligible applicants included U.S.-based nonprofits with 501(c)(3) status, public and state-controlled institutions of higher education, and private institutions of higher education, with additional eligibility details referenced in the full announcement. The posting date was April 23, 2010, with a closing date of June 3, 2010, and the awarding agency contact listed was Hans Posey, Program Specialist (poseyhe@state.gov), for applicants needing help accessing the full announcement.
Frequently Asked Questions (FAQs)
What is this grant opportunity?
This is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), Office of Citizen Exchanges funding opportunity for the Kennedy-Lugar Youth Exchange and Study (YES) Program covering the 2011-2012 academic year. It supports large-scale exchange operations designed to strengthen long-term relationships between the United States and countries with significant Muslim populations through high school exchanges focused on civil society, leadership development, and mutual understanding.
Which federal office issued the opportunity?
The opportunity was issued by the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), Office of Citizen Exchanges.
What is the CFDA number for this program?
The opportunity is under CFDA 19.415, Professional and Cultural Exchange Programs - Citizen Exchanges.
What is the overall structure of the competition?
The solicitation was structured as an open competition intended to result in one (1) large grant award. The selected organization would be responsible for managing a complex, multi-country set of activities overseas and ensuring consistent quality and standardized implementation across all participating locations.
How many awards were anticipated?
One award was anticipated.
What was the estimated funding level and award ceiling?
The estimated total funding level was up to $17.5 million, which was also listed as the award ceiling.
Is cost sharing or matching required?
Yes. The opportunity required cost sharing or matching.
Who was eligible to apply?
Eligible applicants included U.S.-based nonprofit organizations with 501(c)(3) status, public and state-controlled institutions of higher education, and private institutions of higher education. The announcement noted that additional eligibility details were provided in the full solicitation.
When was the opportunity posted and when was it due?
The posting date was April 23, 2010, and the closing date was June 3, 2010.
What parts of the YES program did this specific solicitation cover?
This solicitation covered three connected components of the broader YES program: (1) overseas recruitment and selection for the inbound program (students coming to the United States), (2) placement and support for the YES Abroad component (American students going overseas), and (3) alumni programming for both inbound and YES Abroad participants.
Which YES functions were explicitly not covered by this grant competition?
ECA indicated that some major functions were being funded through separate, parallel competitions. Specifically, a separate request for proposals would fund U.S.-based placement functions for inbound students (including placement with U.S. host families and schools, health and safety monitoring, and nominating U.S. students for possible YES Abroad participation). Disabilities components were also carved out into a separate grant process.
What was the expected scope of inbound recruitment and selection?
The grantee was expected to recruit, screen, and select approximately 1,077 inbound YES participants from more than 35 designated countries.
What responsibilities were included in overseas recruitment and selection for inbound students?
Responsibilities included managing recruitment and selection procedures in each eligible country, coordinating application and screening systems, and conducting local orientations for students and their natural families. The grantee was also expected to support cross-cultural preparation and training, coordinate program logistics, collaborate with U.S. placement organizations to support on-program counseling and participant monitoring, and evaluate how well implementation met program goals.
What does "consistent standards" mean in the context of this grant?
ECA emphasized that the program must be implemented with consistent standards and high-quality delivery across every country covered by the competition. The solicitation prioritized standardized implementation and quality control across locations rather than uneven or piecemeal approaches.
What was the YES Abroad component under this award?
Under this award, the same grantee would run the YES Abroad placement component for American high school participants. This included making final selections of about 50 U.S. participants from a pool recruited and put forward by U.S. placement organizations, then placing and supporting those students with host families and schools in eligible overseas destinations.
How many U.S. students were expected to be selected for YES Abroad?
About 50 U.S. participants were expected to be selected for YES Abroad.
Who recruited U.S. applicants for YES Abroad in this model?
U.S. placement organizations were described as recruiting U.S. students and putting them forward, while the grantee under this solicitation would make the final selection of YES Abroad participants from that pool.
Which overseas host countries were listed as eligible for YES Abroad at the time?
The eligible YES Abroad host countries listed were Egypt, Ghana, India, Indonesia, Malaysia, Mali, Morocco, Oman, Thailand, and Turkey.
Could the list of YES Abroad host countries change?
Yes. ECA explicitly reserved the right to adjust the host country list if conditions changed.
What did "placement and support" for YES Abroad include?
Placement and support included arranging and overseeing appropriate host family and school placements overseas and ensuring students received the support needed to participate successfully in local schools and communities. The solicitation framed responsibilities as broader than travel logistics.
Were overseas orientations required?
Yes. Comprehensive overseas orientation programming was a required deliverable for all YES Inbound and YES Abroad students.
What was the purpose of the overseas orientations?
The orientations were intended to support safety, readiness, and effective cultural adjustment. They were also meant to help students and families navigate cultural differences, represent their communities well, engage constructively with host communities, and reinforce YES themes such as leadership, civic engagement, and mutual respect.
What communications and materials-development work was required?
The awardee was required to develop standardized program materials used across the initiative. Examples listed included marketing materials for U.S. and non-U.S. student audiences, host family and school handbooks, a program web presence, student application forms, and other common publications and forms.
Why was standardization of materials emphasized?
Standardization was emphasized because the YES program spans many countries and partners, and ECA wanted a consistent identity, consistent processes, and consistent participant expectations regardless of location.
What was required for alumni programming?
Alumni programming was a major required component. The selected organization would design and implement follow-on alumni components for both inbound and YES Abroad participants to support continued engagement after the exchange year or semester ended.
What was the rationale for including alumni programming as a core requirement?
The solicitation linked alumni programming to public diplomacy and relationship-building goals, encouraging students to stay connected, apply leadership skills at home, and continue cross-cultural outreach in their schools and communities.
Was a consortium approach allowed or encouraged?
Yes. ECA strongly encouraged applicants to propose a consortium model, acknowledging that a single organization might not have deep capacity and experience in every designated country.
Could an applicant propose to cover only some countries?
No. Partial coverage was not accepted. Proposals could not pick only a subset of countries; coverage had to span all countries included in the YES program scope for this competition.
If a consortium is used, who is accountable to ECA?
The prime applicant would be held fully accountable for coordination, standardization, performance quality, and delivery across all covered countries, even if partner organizations carried out day-to-day work.
Who was the listed agency contact for help accessing the full announcement?
The listed contact was Hans Posey, Program Specialist, at poseyhe@state.gov.
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