Opportunity Information: Apply for RFA 615 16 000001
Apply for RFA 615 16 000001
- The USAID-EAF in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Kenya Electoral Assistance Program (KEAP) 2017" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 98.001.
- This funding opportunity was created on Dec 08, 2015 and posted on Dec 08, 2015.
- Applicants must submit their applications by Jan 25, 2016. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $20,000,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Unrestricted (i.e., open to any type of entity above), subject to any clarification in text field entitled Additional Information on Eligibility.
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Opportunity Summary:
The Kenya Electoral Assistance Program (KEAP) 2017 was a USAID funding opportunity (Notice of Funding Opportunity No. RFA-615-16-000001) intended to support electoral assistance work in Kenya in the lead-up to the 2017 elections. USAID/East Africa invited applications for a cooperative agreement (the notice notes that it uses “grant” and “cooperative agreement” interchangeably for purposes of the announcement) from qualified organizations, including both U.S. and non-U.S. entities, as long as they met the specific eligibility requirements laid out in Section C of the full notice. The opportunity was posted to Grants.gov and applicants were expected to monitor that posting for any amendments or updates, since USAID could modify the notice and distribute clarifications through formal amendments.
In terms of scale and competitiveness, USAID anticipated making one award, with an award ceiling of up to $20,000,000, but also clearly reserved the right to fund more than one application, fund none, or make no award at all depending on funding availability and the quality of submissions. The award would go to the applicant whose proposal best matched the program objectives and performed strongest against the selection criteria described in the notice. The activity was listed under CFDA 98.001 and categorized broadly as “Other” in the funding activity classification, reflecting that it did not fit neatly into a single standard sector label in the summary metadata.
The program itself was framed around four components, and the eventual recipient would be responsible for ensuring those four components were achieved. While the excerpt does not spell out what the four components are, it emphasizes that applicants needed to read the full NFO carefully to understand the specific program design being sought, the required deliverables, and how USAID would evaluate performance against those components under a cooperative agreement structure (which typically involves substantial involvement by the funding agency compared to a standard grant).
The application process was designed as a two-phase competition. First, applicants submitted written applications. Then, at the Agreement Officer’s discretion, up to five of the strongest applicants from the written phase could be invited to USAID/Kenya and East Africa for an in-person oral presentation as a second-phase assessment. This structure signals that USAID expected not only strong technical and management proposals on paper, but also teams that could credibly present their approach, demonstrate readiness, and respond to questions in a live setting.
Administrative and compliance expectations were also highlighted. Applicants were required to submit all information requested in the NFO and to meet the stated eligibility standards. The notice stressed practical submission details, including the need to use Adobe forms correctly when working through Grants.gov, and it placed responsibility on applicants to ensure they had received the full and accurate version of the NFO. Technical problems with Grants.gov registration or access were directed to the Grants.gov Helpdesk rather than USAID program staff.
Finally, the notice included standard federal disclaimers about risk and cost responsibility. Submitting an application did not create any commitment by the U.S. Government to fund the project or reimburse proposal preparation expenses. All costs associated with preparing and submitting the application, including any travel or expenses tied to the oral presentation phase, were to be borne by the applicants themselves. The opportunity was originally posted on December 8, 2015, with a closing date of January 25, 2016, and questions were to be submitted to the points of contact identified in Section D by the stated deadline, with answers shared publicly through an amendment on Grants.gov.
Frequently Asked Questions (FAQs): Kenya Electoral Assistance Program (KEAP) 2017 (USAID)
1) What is the Kenya Electoral Assistance Program (KEAP) 2017 funding opportunity?
KEAP 2017 was a USAID funding opportunity intended to support electoral assistance work in Kenya in the lead-up to the 2017 elections. It was issued by USAID/East Africa under Notice of Funding Opportunity (NFO) No. RFA-615-16-000001.
2) Who issued the opportunity?
The opportunity was issued by USAID/East Africa (with references to USAID/Kenya and East Africa in the selection process).
3) What type of award was USAID offering: a grant or a cooperative agreement?
The opportunity was for a cooperative agreement. The notice stated it used the terms "grant" and "cooperative agreement" interchangeably for purposes of the announcement, but it describes a cooperative agreement structure, which typically involves substantial involvement by the funding agency compared to a standard grant.
4) Where was the opportunity posted?
It was posted to Grants.gov. Applicants were expected to monitor the Grants.gov posting for amendments or updates.
5) Could USAID change the funding opportunity after it was posted?
Yes. The notice stated USAID could modify the notice and distribute clarifications through formal amendments, which would be posted on Grants.gov.
6) Who was eligible to apply?
Qualified organizations, including both U.S. and non-U.S. entities, could apply as long as they met the specific eligibility requirements laid out in Section C of the full notice.
7) Where do applicants find the official eligibility requirements?
The eligibility requirements were described in Section C of the full Notice of Funding Opportunity (NFO).
8) How many awards did USAID expect to make?
USAID anticipated making one award. However, it reserved the right to fund more than one application, fund none, or make no award at all depending on funding availability and the quality of submissions.
9) What was the maximum award amount?
The award ceiling was up to $20,000,000.
10) Was funding guaranteed if an application was submitted?
No. Submitting an application did not create any commitment by the U.S. Government to fund the project.
11) Would USAID reimburse proposal development costs?
No. The notice stated that the U.S. Government would not reimburse proposal preparation expenses. Applicants were responsible for all costs associated with preparing and submitting the application.
12) Who pays costs related to an oral presentation if invited?
The applicants themselves. The notice indicated that any travel or other expenses tied to the oral presentation phase were to be borne by the applicants.
13) What was the application and selection process?
The competition was designed as a two-phase process: (1) submission and review of written applications, and (2) at the Agreement Officer's discretion, invitation of up to five of the strongest applicants to USAID/Kenya and East Africa for an in-person oral presentation.
14) How many applicants could be invited to the oral presentation phase?
Up to five of the strongest applicants from the written phase could be invited, at the Agreement Officer's discretion.
15) Was the oral presentation phase guaranteed for finalists?
No. The oral presentation phase was optional and depended on the Agreement Officer's discretion.
16) How would USAID decide which applicant(s) to fund?
The award would go to the applicant whose proposal best matched the program objectives and performed strongest against the selection criteria described in the notice.
17) What were the main program components KEAP required?
The program was framed around four components, and the eventual recipient would be responsible for ensuring those four components were achieved. The excerpt does not list the specific components; applicants were instructed to read the full NFO for the required program design and deliverables.
18) Where can applicants find the required deliverables and program design expectations?
The notice emphasized that applicants needed to read the full NFO carefully to understand the program design being sought, the required deliverables, and how USAID would evaluate performance under the cooperative agreement.
19) What CFDA number was associated with this opportunity?
The activity was listed under CFDA 98.001.
20) How was the funding activity classified?
In the funding activity classification, it was categorized broadly as "Other," indicating it did not fit neatly into a single standard sector label in the summary metadata.
21) What were the key submission expectations mentioned?
Applicants were required to submit all information requested in the NFO and meet the stated eligibility standards. The notice also highlighted practical submission details, including the need to use Adobe forms correctly when working through Grants.gov.
22) What should applicants do if they have technical issues with Grants.gov?
The notice directed applicants with technical problems related to Grants.gov registration or access to contact the Grants.gov Helpdesk rather than USAID program staff.
23) How could applicants ensure they had the correct version of the NFO?
The notice placed responsibility on applicants to ensure they had received the full and accurate version of the NFO and to monitor Grants.gov for amendments and clarifications.
24) How and when were questions handled?
Questions were to be submitted to the points of contact identified in Section D by the stated deadline. Answers would be shared publicly through an amendment on Grants.gov.
25) When was the opportunity posted, and what was the closing date?
The opportunity was originally posted on December 8, 2015, and it had a closing date of January 25, 2016.
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