Opportunity Information: Apply for BAA09 05
Apply for BAA09 05
- The Department of Homeland Security in the science and technology and other research and development sector is offering a public funding opportunity titled "Long Range Broad Agency Announcement" and is now available to receive applicants.
- This funding opportunity was created on Jan 9, 2009 and posted on Jan 9, 2009.
- Applicants must submit their applications by Dec 31, 2009 The due date and time established for the receipt of White Papers and Full Proposals are as indicated in Section IV.. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Native American tribal governments (Federally recognized) State governments County governments Independent school districts Public and State controlled institutions of higher education Private institutions of higher education City or township governments Unrestricted (i.e., open to any type of entity above), subject to any clarification in text field entitled Additional Information on Eligibility For profit organizations other than small businesses Individuals Others (see text field entitled Additional Information on Eligibility for clarification) Small businesses Special district governments Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education Native American tribal organizations (other than Federally recognized tribal governments) Public housing authorities/Indian housing authorities.
- This BAA is open to ALL responsible sources. Foreign or foreign owned Offerors are advised that their participation is subject to foreign disclosure review procedures, applicable export control laws, and other applicable Federal laws, regulations, and policies pertaining to U.S Government business with foreign entities. Offerors may include single entities or teams from private sector organizations, Government laboratories, airport authorities, Federally Funded Research and Development Centers (FFRDCs), and academic institutions. Federally Funded Research Development Centers (FFRDCs), including the Department of Energy National Laboratories and Centers, are eligible to respond to this BAA, individually or as a team member of an eligible principal Offeror, as so long as they are permitted to respond to solicitations such as this under the applicable sponsoring agreement between the Government and the specific FFRDC. Historically Black Colleges and Universities (HBCU), Minority Institutions (MI), Small Business concerns, Small Disadvantaged Business concerns, Women Owned Small Business concerns, Veteran Owned Small Business concerns, Service Disabled Veteran Owned Small Business concerns, and HUBZone Small Business concerns are encouraged to submit proposals and to join other entities as team members in submitting proposals. However, no portion of this BAA will be set aside pursuant to FAR Part 19.502 2. Independent organizations and teams are encouraged to submit proposals. However, Offerors must be willing to cooperate and exchange software, data and other information in an integrated program with other contractors, as well as with system integrators, selected by DHS ST.
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Opportunity Summary:
The Department of Homeland Security (DHS), through its Science and Technology (S&T) Acquisition Division, issued a "Long Range Broad Agency Announcement" (Funding Opportunity Number BAA09-05) to solicit research and development ideas that support DHS mission needs. The opportunity is classified as discretionary and is intended to fund science, technology, and other R&D efforts. Depending on the nature of the work and the government selection approach, awards may be made using several instruments, including cooperative agreements, grants, "other" assistance arrangements, procurement contracts, or a combination of these mechanisms. There is no cost sharing or matching requirement stated for this opportunity, which generally lowers the barrier to entry for organizations that may not have internal funds to contribute.
A key feature of this BAA is that DHS requires mandatory online registration before an organization can submit anything. White Papers and Full Proposals will not be accepted from any organization that has not completed the registration process by the deadline, and the announcement emphasizes that there will be no exceptions. Practically, this means an otherwise strong technical concept can be disqualified purely on administrative grounds if registration is missed or done incorrectly. DHS also stresses that teams must coordinate internally so the registration is completed correctly and on time, which is especially important for multi-organization collaborations where responsibility can be unclear.
The registration and submission process runs through the DHS S&T BAA portal at https://baa.st.dhs.gov. To register, applicants must navigate to the listing for "BAA 09 05" on the left side of the site, select the appropriate topic area, and then use the registration button that appears for that topic. After entering the required information and submitting the registration for either a White Paper or a Full Proposal (as applicable), the registrant receives a control identification number by email. That control number is required to start the White Paper submission process. DHS notes that this control number is not the internal tracking number used for evaluation; a different identifier is generated once the submission is received through the website and then routed for review (including review by an Advisory Committee and subject matter expert evaluation).
The solicitation is broadly open in terms of who can apply. The eligibility language states the BAA is open to "all responsible sources," which includes a wide range of entities such as state, local, tribal, and special district governments; public and private institutions of higher education; nonprofit organizations (including both 501(c)(3) and non-501(c)(3) nonprofits); small businesses and other for-profit organizations; independent school districts; public housing authorities; individuals; and others as clarified in the full announcement. It also explicitly allows single entities or teams and encourages teaming across private sector organizations, government laboratories, airport authorities, Federally Funded Research and Development Centers (FFRDCs), and academic institutions. FFRDCs, including Department of Energy national laboratories, may participate if their sponsoring agreements allow them to respond. The BAA encourages participation from Historically Black Colleges and Universities and Minority Institutions, as well as small and disadvantaged business categories (including women-owned, veteran-owned, service-disabled veteran-owned, and HUBZone businesses). However, it also makes clear that no part of the solicitation is set aside under FAR Part 19.502-2, so participation by these groups is encouraged but not guaranteed via set-aside mechanisms.
For foreign or foreign-owned offerors, DHS flags that participation may be subject to foreign disclosure review procedures, export control laws, and other federal laws and policies applicable to doing U.S. government business with foreign entities. In addition, offerors are expected to operate in a collaborative environment: even though independent organizations and teams are encouraged to apply, selected performers must be willing to cooperate and exchange software, data, and other information as part of an integrated program with other contractors and with system integrators chosen by DHS S&T. This suggests DHS anticipates multi-performer efforts where interoperability, sharing, and integration are part of the program structure rather than isolated, stand-alone projects.
Timing-wise, the opportunity was posted January 9, 2009, with an original and current closing date listed as December 31, 2009, and an archive date of January 30, 2010. The announcement notes that the specific due dates and times for White Papers and Full Proposals are established in Section IV of the BAA, meaning applicants needed to consult the full solicitation for the exact submission schedule and any topic-specific deadlines.
For official coordination, the primary point of contact is Susan Eicher, Contracting Officer, DHS Office of Procurement Operations, Science and Technology Acquisition Division, Washington, DC 20528, phone (202) 254-2363, email susan.eicher@dhs.gov. The notice also provides an additional contact for access issues: Barbara Fuller, Grants Officer, phone 609-813-2834, with the note that this is a grants office contact only and not the primary point of contact. Applicants are directed to consult the full BAA (referenced via FedBizOpps at the time) for complete requirements, topic areas, and submission instructions beyond the registration steps summarized in the notice.
FAQs: DHS S&T Long Range Broad Agency Announcement (BAA09-05)
What is this funding opportunity?
This is a Department of Homeland Security (DHS) Science and Technology (S&T) Acquisition Division "Long Range Broad Agency Announcement" (BAA), Funding Opportunity Number BAA09-05, seeking research and development (R&D) ideas that support DHS mission needs.
What type of funding is it (grant, contract, etc.)?
The opportunity is discretionary and may result in awards made through multiple instruments depending on the work and the governments selection approach. Potential instruments include cooperative agreements, grants, "other" assistance arrangements, procurement contracts, or a combination of these mechanisms.
Is cost sharing or matching required?
No cost sharing or matching requirement is stated for this opportunity in the provided information.
Who is eligible to apply?
The BAA is open to "all responsible sources," including (as described in the notice):
- State, local, tribal, and special district governments
- Public and private institutions of higher education
- Nonprofit organizations (including 501(c)(3) and non-501(c)(3))
- Small businesses and other for-profit organizations
- Independent school districts
- Public housing authorities
- Individuals
- Others as clarified in the full announcement
Can we apply as a team or consortium?
Yes. The solicitation allows single entities or teams and encourages teaming across private sector organizations, government laboratories, airport authorities, Federally Funded Research and Development Centers (FFRDCs), and academic institutions.
Are FFRDCs (including DOE national labs) allowed to participate?
Yes, FFRDCs, including Department of Energy national laboratories, may participate if their sponsoring agreements allow them to respond.
Does DHS encourage participation from specific organization types?
Yes. The BAA encourages participation from Historically Black Colleges and Universities (HBCUs) and Minority Institutions, as well as small and disadvantaged business categories, including women-owned, veteran-owned, service-disabled veteran-owned, and HUBZone businesses.
Is any part of this solicitation set aside for small businesses (FAR Part 19.502-2)?
No. The notice states that no part of the solicitation is set aside under FAR Part 19.502-2. Participation by these groups is encouraged, but not guaranteed through set-aside mechanisms.
Are foreign or foreign-owned organizations allowed to apply?
The notice indicates that foreign or foreign-owned offerors may be subject to foreign disclosure review procedures, export control laws, and other federal laws and policies applicable to doing U.S. government business with foreign entities.
What are the main submission components (White Papers vs. Full Proposals)?
The BAA references both White Papers and Full Proposals. The notice emphasizes that the registration process applies before submitting either a White Paper or a Full Proposal (as applicable), and that the White Paper submission process specifically requires a control identification number obtained through registration.
Is registration required before submitting?
Yes. DHS requires mandatory online registration before an organization can submit anything.
What happens if we do not complete registration by the deadline?
White Papers and Full Proposals will not be accepted from any organization that has not completed the registration process by the deadline. The notice states there will be no exceptions.
Where do we register and submit?
Registration and submission are handled through the DHS S&T BAA portal: https://baa.st.dhs.gov.
How do we register on the DHS S&T BAA portal for BAA09-05?
According to the notice, applicants should navigate to the listing for "BAA 09 05" on the left side of the site, select the appropriate topic area, and use the registration button that appears for that topic.
What is the control identification number, and why do we need it?
After submitting the required registration information for a White Paper or Full Proposal (as applicable), the registrant receives a control identification number by email. This control number is required to start the White Paper submission process.
Is the control identification number the same as the evaluation tracking number?
No. DHS notes that the control identification number is not the internal tracking number used for evaluation. A different identifier is generated once the submission is received through the website and then routed for review.
What review process is mentioned for submissions?
The notice states that, after submission through the website, the package is routed for review, including review by an Advisory Committee and subject matter expert evaluation.
Do selected performers have to collaborate or share information with others?
Yes. The notice states that selected performers must be willing to cooperate and exchange software, data, and other information as part of an integrated program with other contractors and with system integrators chosen by DHS S&T.
What does the BAA suggest about the program structure (stand-alone vs. integrated efforts)?
Based on the requirement to cooperate and exchange software/data within an integrated program, the BAA suggests DHS anticipates multi-performer efforts where interoperability, sharing, and integration are expected rather than isolated, stand-alone projects.
When was this opportunity posted, and what are the listed close and archive dates?
The opportunity was posted on January 9, 2009. The original and current closing date listed is December 31, 2009. The archive date is January 30, 2010.
Are there specific due dates for White Papers and Full Proposals?
The notice indicates that specific due dates and times for White Papers and Full Proposals are established in Section IV of the BAA, so applicants would need to consult the full solicitation for exact submission schedule and any topic-specific deadlines.
Who is the primary point of contact for this opportunity?
The primary point of contact listed is Susan Eicher, Contracting Officer, DHS Office of Procurement Operations, Science and Technology Acquisition Division, Washington, DC 20528, phone (202) 254-2363, email susan.eicher@dhs.gov.
Who should we contact if we have access issues?
The notice lists Barbara Fuller, Grants Officer, phone 609-813-2834, as an additional contact for access issues, and notes this is a grants office contact only and not the primary point of contact.
Where can applicants find the complete requirements and topic areas?
Applicants are directed to consult the full BAA (referenced via FedBizOpps at the time) for complete requirements, topic areas, and submission instructions beyond the registration steps summarized in the notice.
What is the biggest administrative risk highlighted in the notice?
The notice emphasizes that an otherwise strong technical concept can be disqualified if the mandatory online registration is missed, completed incorrectly, or not completed by the deadline, because submissions will not be accepted without timely registration and there will be no exceptions.
What internal planning does DHS recommend for teams?
DHS stresses that teams should coordinate internally so the registration is completed correctly and on time, especially for multi-organization collaborations where responsibility for registration could be unclear.
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