Opportunity Information: Apply for SCAKAB 15 CA 009 SCA 05072015
Apply for SCAKAB 15 CA 009 SCA 05072015
- The U.S. Mission to Afghanistan in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Maintenance and Operations for Herat and Balkh Universities Women s Dormitories" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.501 Public Diplomacy Programs for Afghanistan and Pakistan.
- This funding opportunity was created on May 8, 2015 and posted on May 8, 2015.
- Applicants must submit their applications by Jun 22, 2015. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $1,200,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $1,200,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- Eligibility is open to all types of applicants except for 1) individuals and 2) government entities. Please refer to Section D for funding restrictions. Organizations may sub contract with other entities, but only one entity can be the prime recipient of the award. When sub contracting with other entities, the responsibilities of each entity must be clearly defined in the proposal.
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Opportunity Summary:
The Maintenance and Operations for Herat and Balkh Universities Women's Dormitories grant opportunity (Funding Opportunity Number SCAKAB 15 CA 009 SCA 05072015) is a U.S. Embassy Kabul Public Affairs Section (PAS) public diplomacy funding competition to select one organization to run and maintain women's dormitory facilities at two major Afghan universities. The award is structured as a cooperative agreement, meaning the recipient should expect ongoing coordination and involvement from PAS rather than a purely hands-off grant. The overall purpose is practical and service-focused: keep the dormitories functioning safely and reliably by managing day-to-day operations, routine upkeep, and broader oversight of the buildings, systems, and equipment that support student housing.
The scope is split across two locations with different timelines. At Herat University, the selected partner must operate and maintain one women's dormitory for 24 months, beginning immediately upon award. At Balkh University, the partner must operate and maintain two women's dormitories for 18 months, with the start date tied to construction completion, which the announcement estimated would be in early 2016. Even though the Balkh dormitory work starts later, the base period for the award itself is 24 months, and applicants are expected to plan staffing and management in a way that can ramp up when the Balkh facilities come online.
Beyond providing direct services, the recipient is responsible for oversight that ensures all facilities and equipment are properly maintained and operated. In practice, this implies establishing management systems for preventive maintenance, repairs, utilities and building services coordination, safety and security-related facility needs, equipment functionality, vendor or subcontractor management where applicable, and documentation that demonstrates the dorms are being run responsibly and consistently. The emphasis on oversight signals that PAS is looking for a capable implementing organization that can supervise operations across multiple sites and maintain performance standards over time.
Funding for the opportunity is substantial and intended to cover this multi-site operations and maintenance workload. The estimated total funding is $1.2 million, with an award ceiling of $1.2 million and an award floor of $1.0 million. PAS anticipated making one award. There is no cost sharing or matching requirement, which lowers the barrier for qualified organizations that can deliver the services but do not have funds to contribute. The CFDA number associated with the program is 19.501 (Public Diplomacy Programs for Afghanistan and Pakistan), and the activity category is listed as Public Diplomacy, indicating the broader goal of supporting educational access and a stable learning environment for women through reliable housing infrastructure.
Eligibility is broadly open to organizational applicants but explicitly excludes individuals and government entities. Organizations are allowed to subcontract with other entities, but only one organization can serve as the prime recipient, and any subcontracting arrangement must be clearly defined in the proposal with specific roles and responsibilities spelled out. Applicants are also directed to review Section D of the full announcement for funding restrictions, which typically covers allowable and unallowable costs and other compliance requirements.
Key administrative details include a posted date of May 8, 2015, and a closing date of June 22, 2015 (with the archive date listed as July 22, 2015). The sponsoring agency is the U.S. Mission to Afghanistan, with the grant managed through the U.S. Embassy Kabul PAS. For access issues or questions about the full announcement, the listed point of contact is Javier Pareja, Grants Manager, Public Affairs Section, U.S. Embassy Kabul, Afghanistan.
FAQs: Maintenance and Operations for Herat and Balkh Universities Women's Dormitories (SCAKAB 15 CA 009 SCA 05072015)
What is this grant opportunity called?
The opportunity is titled "Maintenance and Operations for Herat and Balkh Universities Women's Dormitories."
What is the Funding Opportunity Number?
The Funding Opportunity Number is SCAKAB 15 CA 009 SCA 05072015.
Who is the sponsoring agency for this opportunity?
The sponsoring agency is the U.S. Mission to Afghanistan, and the grant is managed through the U.S. Embassy Kabul Public Affairs Section (PAS).
What type of award is being offered?
The award is a cooperative agreement. This means the recipient should expect ongoing coordination and involvement from PAS rather than a purely hands-off grant.
How many awards does PAS expect to make?
PAS anticipated making one award.
What is the overall purpose of the award?
The purpose is to keep women's dormitory facilities functioning safely and reliably by managing day-to-day operations, routine upkeep, and broader oversight of buildings, systems, and equipment that support student housing.
Which locations are covered by the scope of work?
The work covers women's dormitories at Herat University and Balkh University in Afghanistan.
What is required at Herat University?
The selected organization must operate and maintain one women's dormitory at Herat University for 24 months, beginning immediately upon award.
What is required at Balkh University?
The selected organization must operate and maintain two women's dormitories at Balkh University for 18 months. The start date is tied to construction completion, which the announcement estimated would be in early 2016.
What is the base period of performance for the award?
The base period for the award is 24 months.
If Balkh starts later, how should an applicant plan operations and staffing?
Applicants are expected to plan staffing and management in a way that can ramp up when the Balkh facilities come online, even though the base award period is 24 months and the Balkh work is expected to start after construction completion.
What does "operations and maintenance" mean in this opportunity?
Based on the announcement summary, it includes day-to-day operations, routine upkeep, and oversight to ensure facilities, systems, and equipment are properly maintained and operated.
What kinds of oversight responsibilities are implied by the announcement?
The description implies establishing management systems for preventive maintenance, repairs, utilities and building services coordination, safety and security-related facility needs, equipment functionality, vendor or subcontractor management (where applicable), and documentation showing the dorms are being run responsibly and consistently.
Is this grant more service-focused or programming-focused?
The stated purpose is practical and service-focused: ensuring the dormitories function safely and reliably through consistent operations, maintenance, and oversight.
What is the estimated total funding amount?
The estimated total funding is $1.2 million.
What is the award ceiling?
The award ceiling is $1.2 million.
What is the award floor?
The award floor is $1.0 million.
Is cost sharing or matching required?
No. The opportunity states there is no cost sharing or matching requirement.
What is the CFDA number associated with this program?
The CFDA number is 19.501 (Public Diplomacy Programs for Afghanistan and Pakistan).
What activity category is listed for this opportunity?
The activity category is listed as Public Diplomacy.
Who is eligible to apply?
Eligibility is broadly open to organizational applicants, but individuals and government entities are explicitly excluded.
Can an applicant use subcontractors or partners?
Yes. Organizations are allowed to subcontract with other entities, but only one organization can serve as the prime recipient.
If subcontractors are used, what needs to be included in the proposal?
Any subcontracting arrangement must be clearly defined in the proposal, with specific roles and responsibilities spelled out.
Are there funding restrictions or cost allowability rules?
Applicants are directed to review Section D of the full announcement for funding restrictions, which typically covers allowable and unallowable costs and other compliance requirements.
When was the opportunity posted?
The posted date is May 8, 2015.
What is the application closing date?
The closing date is June 22, 2015.
When was the opportunity archived?
The archive date is listed as July 22, 2015.
Who should be contacted for access issues or questions about the full announcement?
The point of contact listed is Javier Pareja, Grants Manager, Public Affairs Section, U.S. Embassy Kabul, Afghanistan.
What should applicants expect regarding U.S. Embassy PAS involvement during the project?
Because the award is a cooperative agreement, the recipient should expect ongoing coordination and involvement from PAS throughout implementation.
Does the opportunity specify a focus on performance standards or documentation?
Yes. The summary emphasizes oversight and documentation that demonstrates the dormitories are being run responsibly and consistently, and it signals that PAS is looking for an organization that can supervise operations across multiple sites and maintain performance standards over time.
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