Opportunity Information: Apply for CDC RFA PS13 1302
Apply for CDC RFA PS13 1302
- The Centers for Disease Control and Prevention in the health sector is offering a public funding opportunity titled "NATIONAL HIV SURVEILLANCE SYSTEM (NHSS)" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 93.944 Human Immunodeficiency Virus (HIV)/Acquired Immunodeficiency Virus Syndrome (AIDS) Surveillance.
- This funding opportunity was created on May 31, 2012 and posted on May 31, 2012.
- Applicants must submit their applications by Aug 1, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $265,000,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $4,000,000.00 in funding.
- The number of recipients for this funding is limited to 25 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- Eligible Applicants Eligible applicants that can apply for this funding opportunity are listed below Eligible applicants that can apply for this funding opportunity are listed below Eligibility for this program is limited to State health departments, the six independently funded local health departments (Chicago, Houston, Los Angeles, New York City, the City of Philadelphia and San Francisco),the District of Columbia, and the territorial health departments (Commonwealth of Puerto Rico, the U.S. Virgin Islands) or their Bona Fide Agents. Competition is limited to the above listed organizations because they are the only sources authorized by local reporting laws, rules, or regulations to collect and report cases of HIV/AIDS surveillance data in their respective jurisdictions, the entire United States, Puerto Rico and the U.S. Virgin Islands. All eligible applicants for Component A HIV case surveillance activities will be funded. Funding will include activities that expand the uses and improve the quality of HIV surveillance data to more effectively guide public health policy and provide relevant information necessary to direct and evaluate prevention and care activities. Jurisdictions with eligible state and local (independently funded city or county) health departments must discuss how the state and local area will collaborate during the project period to ensure full implementation of HIV Surveillance activities within the jurisdictions (state and local areas). The jurisdictions should document any agreements reached in a letter of agreement (LOA), which must be submitted by both parties as part of their application. An independently funded city or county may opt not to apply if this occurs, their funding allocation will then be available to the state to provide services for that independently funded area. At a minimum, the LOA must include the following #61607Name and address of entity providing HIV Surveillance activities #61607Funding source (i.e. CDC RFA PS13 1302) #61607Scope of work (activities) to be provided (i.e., a statement of the funding requested by each eligible entity, the assignment of responsibility for geographic areas and general HIV Surveillance activities which will be covered) #61607Date agreement will be in effect #61607Signature of authorized representatives and dates. See the letter of agreement template provided in attachments. Competition is limited to grantees currently funded under FOA PS08 802 to ensure that the HIV surveillance system covers the entire United States and its territories. The eligible health departments have jurisdiction over promulgating laws and legislations over specific states and metropolitan areas. Only entities that are legislatively charged to administer and enforce state laws, rules, or regulations pertaining to collecting, protecting, and maintaining HIV surveillance data are eligible to apply under this announcement. Additionally, for HIV Incidence Surveillance eligibility is limited to areas that have reported at last 300 annual newly diagnosed cases of HIV infection (not AIDS) in 2010. This is needed to be able to produce sufficiently precise state and national estimates with ability to stratify by subgroups, and the purpose of calculating a multi year national incidence estimate consistency of jurisdictions across years is essential. Adding or removing a currently funded jurisdiction would impact the amount of data available for the national estimate because the minimum criteria of 15 of cases with a STARHS result must be met for all years of the estimate. All State and local health departments were eligible to conduct core surveillance activities under FOA PS08 802 (FY2008 FY 2012).
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Opportunity Summary:
The National HIV Surveillance System (NHSS) funding opportunity (CDC RFA PS13-1302) is a CDC discretionary cooperative agreement designed to support and maintain HIV surveillance across the United States and select territories. The overall intent is to ensure jurisdictions can continue collecting, protecting, managing, and reporting HIV/AIDS surveillance data in a consistent way, while also improving how those data are used to guide public health policy and to plan, target, and evaluate HIV prevention and care activities. A major emphasis is on strengthening data quality and expanding practical uses of surveillance information so decision-makers can better understand local and national trends, identify disparities, and allocate resources where they are most needed.
Eligibility is tightly limited because HIV surveillance relies on legal reporting authority. Only state health departments, the District of Columbia, territorial health departments for the Commonwealth of Puerto Rico and the U.S. Virgin Islands, and six independently funded local health departments (Chicago, Houston, Los Angeles, New York City, the City of Philadelphia, and San Francisco) may apply. These entities are singled out because they are the authorized sources under local reporting laws, rules, or regulations for collecting and reporting HIV/AIDS case surveillance data in their jurisdictions. Applicants may also apply through a Bona Fide Agent, meaning an agency or organization that a state or local government formally designates to apply on its behalf; however, the Bona Fide Agent must provide a legal, binding agreement from the government entity documenting that status, submitted as an attachment with the application.
The opportunity is also structured to preserve nationwide coverage and continuity. Competition is limited to grantees already funded under the prior funding announcement (FOA PS08-802), reflecting CDCs goal of keeping a comprehensive, uninterrupted surveillance system that covers the entire United States and the included territories. This limitation is tied to the fact that only certain health departments are legislatively charged with administering and enforcing laws and regulations related to HIV surveillance data collection, confidentiality protections, and data maintenance. In practice, this means the program is not open to universities, hospitals, or general nonprofits unless they are formally acting as a Bona Fide Agent with documented authority.
Funding under Component A (HIV case surveillance activities) is intended to support core HIV case surveillance functions and improvements, and all eligible applicants for Component A will be funded. The funded work includes activities that enhance the quality, completeness, and usefulness of HIV surveillance data, with the explicit purpose of making the data more effective for guiding public health decisions and for informing prevention and care program direction and evaluation. While the text provided focuses most heavily on eligibility and coordination requirements, the framing makes clear that CDC expects funded jurisdictions to both operate the surveillance system and take steps to improve data utility and performance.
Where a state and an independently funded local health department both have roles within the same geographic area, the announcement requires deliberate coordination. These jurisdictions must describe how they will collaborate during the project period to ensure full implementation of HIV surveillance activities. They must also document their coordination in a Letter of Agreement (LOA) submitted by both parties with the application. At minimum, the LOA must list the name and address of the entity providing HIV surveillance activities, the funding source (CDC RFA PS13-1302), the scope of work to be provided (including the funding requested by each eligible entity, assignment of responsibility for geographic areas, and the general HIV surveillance activities covered), the effective date of the agreement, and signatures and dates from authorized representatives. The announcement also notes that if an independently funded city or county chooses not to apply, its funding allocation becomes available to the state, which would then be responsible for providing services for that independently funded area.
The opportunity also includes a specific eligibility condition for HIV Incidence Surveillance (distinct from general case surveillance). For incidence surveillance eligibility is limited to areas that reported at least 300 newly diagnosed HIV infections (not AIDS) in 2010. The rationale given is statistical reliability and consistency: CDC needs sufficiently precise state and national incidence estimates, including the ability to stratify estimates by subgroups, and it is important that the set of jurisdictions remains consistent across years for multi-year national estimates. The text highlights an operational constraint as well: changing which jurisdictions are included would affect the national estimate because a minimum criterion of 15 cases with a STARHS result must be met for all years used in the estimate.
Administratively, the award is a cooperative agreement (meaning CDC expects substantial involvement and partnership rather than a hands-off grant relationship). The opportunity was posted May 31, 2012, with an original and current closing date of August 1, 2012, and an archive date of August 31, 2012. CDC anticipated about 25 awards. Estimated total funding was listed as $265,000,000, with an award ceiling of $4,000,000 and no stated award floor. There is no cost sharing or matching requirement. The CFDA number is 93.944, categorized under HIV/AIDS Surveillance. For support accessing the full announcement, the contact listed is the CDC Procurement and Grants Office (PGO TIMS) at 770-488-2700 or pgotim@cdc.gov.
Frequently Asked Questions (FAQs)
What is the National HIV Surveillance System (NHSS) funding opportunity (CDC RFA PS13-1302)?
CDC RFA PS13-1302 is a CDC discretionary cooperative agreement intended to support and maintain HIV surveillance across the United States and select territories through the National HIV Surveillance System (NHSS). The intent is to help jurisdictions continue collecting, protecting, managing, and reporting HIV/AIDS surveillance data consistently, and to improve how those data are used to guide public health policy and to plan, target, and evaluate HIV prevention and care activities.
What is the main purpose of this cooperative agreement?
The main purpose is to ensure continuity of HIV surveillance operations while strengthening data quality and expanding practical uses of surveillance information. CDC emphasizes making surveillance data more useful for decision-makers to understand trends, identify disparities, and allocate resources where they are most needed.
What does it mean that this award is a cooperative agreement?
This opportunity is a cooperative agreement, which means CDC expects substantial involvement and partnership with recipients, rather than a fully hands-off relationship typical of some grants.
Who is eligible to apply for CDC RFA PS13-1302?
Eligibility is limited to the authorized sources for collecting and reporting HIV/AIDS case surveillance data under applicable laws, rules, or regulations. Eligible applicants are:
- State health departments
- The District of Columbia
- Territorial health departments for the Commonwealth of Puerto Rico and the U.S. Virgin Islands
- Six independently funded local health departments: Chicago, Houston, Los Angeles, New York City, the City of Philadelphia, and San Francisco
Why is eligibility so limited for this opportunity?
HIV surveillance relies on legal reporting authority and confidentiality protections. The eligible entities are singled out because they are the authorized sources under local reporting laws, rules, or regulations for collecting and reporting HIV/AIDS case surveillance data in their jurisdictions.
Can a university, hospital, or nonprofit apply?
In general, the program is not open to universities, hospitals, or general nonprofits unless they are formally acting as a Bona Fide Agent for an eligible government entity and provide documentation of that authority as part of the application.
What is a Bona Fide Agent (BFA) in this funding opportunity?
A Bona Fide Agent is an agency or organization that a state or local government formally designates to apply on its behalf. The BFA approach allows an eligible government entity to have another organization submit the application, but only if the organization is legally designated to do so.
What documentation is required if applying as a Bona Fide Agent?
The Bona Fide Agent must provide a legal, binding agreement from the government entity documenting the organization’s Bona Fide Agent status. This documentation must be submitted as an attachment with the application.
Is this funding opportunity open competition?
No. Competition is limited to grantees that were already funded under the prior funding announcement FOA PS08-802. This limitation reflects CDC’s goal of maintaining comprehensive, uninterrupted surveillance coverage nationwide and in the included territories.
Why does CDC limit competition to prior PS08-802 grantees?
The stated goal is to preserve nationwide coverage and continuity of HIV surveillance. The limitation is tied to the fact that only certain health departments are legislatively charged with administering and enforcing laws and regulations related to HIV surveillance data collection, confidentiality protections, and data maintenance.
What is Component A under this opportunity?
Component A covers HIV case surveillance activities. Funding under Component A is intended to support core HIV case surveillance functions and improvements, including activities that enhance the quality, completeness, and usefulness of HIV surveillance data for public health decision-making and program direction and evaluation.
Will all eligible applicants for Component A be funded?
Yes. The provided information states that all eligible applicants for Component A will be funded.
What kinds of activities are supported under Component A (HIV case surveillance)?
Supported work includes operating HIV case surveillance and implementing improvements that enhance data quality, completeness, and usefulness. The overall expectation is that jurisdictions both maintain the surveillance system and take steps to improve performance and the practical use of surveillance information for planning, targeting, and evaluating prevention and care activities.
What coordination is required when a state and an independently funded local health department both operate in the same geographic area?
When both entities have roles within the same geographic area, they must describe how they will collaborate during the project period to ensure full implementation of HIV surveillance activities. They must also document that coordination in a Letter of Agreement (LOA) submitted by both parties with the application.
What must be included in the required Letter of Agreement (LOA)?
At minimum, the LOA must include:
- Name and address of the entity providing HIV surveillance activities
- Funding source (CDC RFA PS13-1302)
- Scope of work to be provided, including:
- Funding requested by each eligible entity
- Assignment of responsibility for geographic areas
- General HIV surveillance activities covered
- Effective date of the agreement
- Signatures and dates from authorized representatives
What happens if an independently funded city or county chooses not to apply?
If an independently funded city or county chooses not to apply, its funding allocation becomes available to the state. In that case, the state becomes responsible for providing services for that independently funded area.
How is HIV Incidence Surveillance eligibility determined under this opportunity?
Eligibility for HIV Incidence Surveillance (which is distinct from general case surveillance) is limited to areas that reported at least 300 newly diagnosed HIV infections (not AIDS) in 2010.
Why is there a 300 newly diagnosed HIV infections threshold for incidence surveillance?
The rationale provided is statistical reliability and consistency. CDC needs sufficiently precise state and national incidence estimates, including the ability to stratify by subgroups, and it is important that the set of jurisdictions remains consistent across years for multi-year national estimates.
What operational constraint does CDC mention related to changing which jurisdictions are included in incidence surveillance?
The announcement notes that changing the set of included jurisdictions would affect the national estimate because a minimum criterion of 15 cases with a STARHS result must be met for all years used in the estimate.
When was this funding opportunity posted and when did it close?
The opportunity was posted on May 31, 2012. The original and current closing date was August 1, 2012. The archive date was August 31, 2012.
How many awards did CDC anticipate making under this opportunity?
CDC anticipated about 25 awards.
What is the estimated total funding amount for this opportunity?
The estimated total funding was listed as $265,000,000.
What is the award ceiling and is there an award floor?
The award ceiling was $4,000,000. No award floor was stated.
Is cost sharing or matching required?
No. There is no cost sharing or matching requirement.
What is the CFDA number and program category for this opportunity?
The CFDA number is 93.944, categorized under HIV/AIDS Surveillance.
Who can be contacted for help accessing the full announcement?
The contact listed is the CDC Procurement and Grants Office (PGO TIMS) at 770-488-2700 or pgotim@cdc.gov.
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