Opportunity Information: Apply for 20110706 GX
Apply for 20110706 GX
- The National Endowment for the Humanities in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "NEH On the Road Cooperative Agreement" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 45.164 Promotion of the HumanitiesPublic Programs.
- This funding opportunity was created on Apr 27, 2011 and posted on Apr 27, 2011.
- Applicants must submit their applications by Jul 6, 2011. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $2,100,000.00 in funding.
- Eligible applicants include: Native American tribal governments (Federally recognized) County governments State governments City or township governments Private institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Public and State controlled institutions of higher education Special district governments.
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Opportunity Summary:
The NEH On the Road Cooperative Agreement is a National Endowment for the Humanities (NEH) funding opportunity that supports a traveling exhibition program meant to bring NEH-funded humanities exhibitions to more communities, especially those served by small and mid-sized museums. Originally launched in 2005, NEH On the Road takes select exhibitions that were developed for larger institutions and reworks them into smaller, object-based, low-security versions that can circulate nationally. At the time of this announcement, the program maintained a roster of eight exhibitions on varied humanities topics, with the exhibits touring to dozens of venues each year. The overall purpose is to expand public access to the ideas, stories, and interpretive themes explored in NEH-supported exhibitions, while also raising the national visibility of NEH-funded work.
This particular Request for Proposals focuses less on creating a single new exhibit and more on running the program itself over a defined period. NEH is seeking an organization to manage the ongoing maintenance of the existing traveling exhibitions, shift the lineup from eight shows to a rotating core of six, and develop replacement exhibitions as older ones reach the end of their usable touring life. The cooperative agreement covers a three-year operating window running from July 2012 through June 2015, and it places heavy emphasis on the practical, end-to-end logistics that make touring exhibitions feasible for smaller institutions. In other words, the awardee would function as the central program manager responsible for keeping the exhibition roster healthy, usable, and continuously on the road.
A major part of the work described is comprehensive logistical administration. Responsibilities include promoting and publicizing the available exhibitions, handling the host-venue application process, managing the booking calendar, and preparing the interpretive and educational supports that help museums turn an exhibition into a strong public humanities experience. The awardee is also expected to provide training and resources for host venues and to manage the behind-the-scenes operational needs of a traveling exhibition system, including shipping coordination, insurance arrangements, storage, repairs, routine maintenance, and evaluation. The expectation is that the managing organization will keep the program running smoothly at scale, with multiple venues hosting exhibitions each year and with schedules that are often booked well in advance (the notice notes that existing shows were fully booked through 2011 and that roughly 150 bookings had already taken place).
The program sets clear design and cost parameters to ensure the exhibitions are truly workable for smaller museums. Each reconfigured traveling version must remain primarily based on artifacts loaned from the original exhibition and must preserve the humanities content and intellectual coherence of the larger show. The physical footprint cannot exceed 2,000 square feet, and the exhibit must be designed for straightforward handling by smaller institutions, including practical considerations like uncrating and installation. Each exhibition also needs to include materials that support public programming so host organizations can offer talks, discussions, curriculum tie-ins, or related events that deepen engagement with the exhibit themes. Just as important, the program caps host-site costs: venues should pay no more than $1,000 for booking and no more than $1,000 for shipping, keeping participation affordable.
NEH On the Road is specifically aimed at museums that typically have fewer opportunities to host major traveling exhibitions. Target venues are described as mid-sized museums spread across the country, generally located in communities of fewer than 300,000 people, with annual operating budgets between $250,000 and $1,000,000. Participating sites should have about 2,000 square feet available for a temporary exhibition and be able to provide reasonable security and environmental controls appropriate for low-security, object-based displays. Venues are also expected to add their own public humanities programming connected to the exhibition themes. A typical host period is around seven weeks, not counting shipping and installation time, and the program supplies supporting materials that help museums build robust programs around the content. NEH also provides separate grant support directly to host venues to help cover public program costs, with venues applying to NEH for those funds independently of this cooperative agreement.
From a funding and eligibility standpoint, the opportunity is a discretionary NEH grant/cooperative agreement under CFDA 45.164 (Promotion of the Humanities: Public Programs). The award ceiling is listed at $2,100,000, with no stated award floor, and there is no cost-sharing or matching requirement. Eligible applicants include a wide range of public and nonprofit entities, such as federally recognized Tribal governments, state and local governments, special district governments, public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit 501(c)(3) organizations (other than higher education institutions). The opportunity was posted April 27, 2011, with an application deadline of July 6, 2011 (Funding Opportunity Number 20110706-GX).
In practical terms, this grant is for an organization capable of acting as the national hub for NEH On the Road: maintaining and refreshing a portfolio of traveling humanities exhibitions, ensuring they remain faithful to the original scholarly and interpretive intent, and handling the detailed operational work that lets smaller museums host them at predictable, low cost. The program recognizes that traveling exhibitions have a limited lifespan (often four to five years, depending on artifact loan agreements and wear over time) and builds replacement and rotation into the management plan so the initiative can continue reaching new venues year after year. For reference and full guidelines, the announcement points to the NEH program page at http://www.neh.gov/grants/guidelines/NEHOntheRoadRFP.html and lists the NEH Division of Public Programs as the contact office (publicpgms@neh.gov, 202-606-8269).
Frequently Asked Questions (FAQs) - NEH On the Road Cooperative Agreement
What is the NEH On the Road Cooperative Agreement?
The NEH On the Road Cooperative Agreement is a National Endowment for the Humanities (NEH) funding opportunity that supports a traveling exhibition program designed to bring NEH-funded humanities exhibitions to more communities, especially those served by small and mid-sized museums.
What is the main goal of NEH On the Road?
The program aims to expand public access to the ideas, stories, and interpretive themes explored in NEH-supported exhibitions and to raise the national visibility of NEH-funded work by circulating exhibitions to venues nationwide.
Is this opportunity to create one new exhibition?
No. This Request for Proposals focuses primarily on operating and managing the ongoing program over a defined period, including maintaining the existing traveling exhibitions and developing replacement exhibitions as older ones reach the end of their touring life.
What time period does this cooperative agreement cover?
The cooperative agreement covers a three-year operating window from July 2012 through June 2015.
How many exhibitions are included in the program roster?
At the time of the announcement, NEH On the Road maintained a roster of eight traveling exhibitions on varied humanities topics.
Does the program expect the number of exhibitions to change?
Yes. The managing organization is expected to shift the lineup from eight exhibitions to a rotating core of six exhibitions.
What is meant by "reworking" exhibitions for smaller venues?
NEH On the Road selects exhibitions originally developed for larger institutions and reconfigures them into smaller, object-based, low-security versions that can circulate nationally and be hosted by smaller museums.
What organization is NEH seeking through this RFP?
NEH is seeking an organization that can serve as the national hub and central program manager for NEH On the Road, responsible for keeping the traveling exhibition roster usable, healthy, and continuously touring.
What are the core responsibilities of the awardee?
Responsibilities include promoting and publicizing the exhibitions, managing the host-venue application process, maintaining the booking calendar, preparing interpretive and educational support materials, providing training and resources to host venues, and handling operational logistics such as shipping coordination, insurance arrangements, storage, repairs, routine maintenance, and evaluation.
What kinds of logistics are involved in running the program?
The program emphasizes end-to-end logistics required for touring exhibitions, including scheduling, coordinating shipments, arranging insurance, ensuring storage, managing repairs and routine maintenance, and supporting multiple venues each year with long lead-time bookings.
How far in advance are exhibitions typically booked?
The notice indicates that existing shows had been fully booked through 2011 and that roughly 150 bookings had already taken place, suggesting schedules can be booked well in advance.
How long does a typical host venue keep an exhibition?
A typical host period is about seven weeks, not including shipping and installation time.
Are there size limits for the traveling exhibitions?
Yes. The physical footprint of each traveling version cannot exceed 2,000 square feet.
Do the traveling versions have to use original artifacts?
Yes. Each reconfigured traveling version must remain primarily based on artifacts loaned from the original exhibition.
Do the traveling versions have to preserve the original humanities content?
Yes. The traveling versions must preserve the humanities content and intellectual coherence of the larger exhibition.
Are the exhibitions designed to be easier for small museums to install?
Yes. The exhibitions must be designed for straightforward handling by smaller institutions, including practical considerations such as uncrating and installation.
What types of educational or interpretive materials must be included?
Each exhibition needs to include materials that support public programming so host organizations can offer activities such as talks, discussions, curriculum connections, or related events that deepen engagement with the exhibition themes.
What are the cost limits for host venues to participate?
The program caps host-site costs so participation remains affordable: host venues should pay no more than $1,000 for booking and no more than $1,000 for shipping.
Who are the target host venues for NEH On the Road exhibitions?
The program is aimed at museums that typically have fewer opportunities to host major traveling exhibitions. Target venues are described as mid-sized museums across the country, generally in communities of fewer than 300,000 people, with annual operating budgets between $250,000 and $1,000,000.
What space should a host venue have available?
Participating sites should have about 2,000 square feet available for a temporary exhibition.
What facility conditions are expected of host venues?
Host venues should be able to provide reasonable security and environmental controls appropriate for low-security, object-based displays.
Are host venues expected to provide programming?
Yes. Venues are expected to add their own public humanities programming connected to the exhibition themes, supported by materials provided through the program.
Does NEH provide additional funding directly to host venues for public programs?
Yes. NEH provides separate grant support directly to host venues to help cover public program costs, and venues apply to NEH for those funds independently of this cooperative agreement.
How long can traveling exhibitions remain in circulation?
The announcement notes that traveling exhibitions often have a limited lifespan, typically four to five years, depending on artifact loan agreements and wear over time.
What is expected when an exhibition reaches the end of its touring life?
The managing organization is expected to develop replacement exhibitions as older ones reach the end of their usable touring life and to manage rotation so the initiative continues reaching new venues year after year.
What is the CFDA number for this opportunity?
The opportunity is listed under CFDA 45.164 (Promotion of the Humanities: Public Programs).
What is the maximum award amount?
The award ceiling is listed at $2,100,000.
Is there a minimum award amount (award floor) stated?
No. The announcement states there is no award floor.
Is cost sharing or matching required?
No. The announcement states there is no cost-sharing or matching requirement.
Who is eligible to apply for the cooperative agreement?
Eligible applicants include federally recognized Tribal governments, state governments, local governments, special district governments, public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit 501(c)(3) organizations (other than higher education institutions).
What type of federal funding instrument is this?
This is a discretionary NEH grant/cooperative agreement.
What is the Funding Opportunity Number?
The Funding Opportunity Number is 20110706-GX.
When was the opportunity posted and when was the deadline?
The opportunity was posted on April 27, 2011, and the application deadline was July 6, 2011.
Where can applicants find the full guidelines referenced in the announcement?
The announcement points to the NEH program page at http://www.neh.gov/grants/guidelines/NEHOntheRoadRFP.html for reference and full guidelines.
Which NEH office is listed as the contact for this opportunity?
The contact office is the NEH Division of Public Programs.
How can someone contact NEH about this RFP?
The announcement lists publicpgms@neh.gov and 202-606-8269 as contact information.
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