Opportunity Information: Apply for DHS 10 USFA 105 000 04
Apply for DHS 10 USFA 105 000 04
- The Department of Homeland Security FEMA in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "NEMSMA Policies Protocols for EMS Mass Care Incidents" and is now available to receive applicants.
- This funding opportunity was created on Apr 6, 2010 and posted on Apr 6, 2010.
- Applicants must submit their applications by May 3, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $100,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $100,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- Specialized group, National Emergency Medical Services (EMS) Management Association (NEMSMA)
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Opportunity Summary:
The grant opportunity titled "NEMSMA - Policies and Protocols for EMS Mass Care Incidents" was a Department of Homeland Security (DHS) and FEMA effort administered through the U.S. Fire Administration (USFA). It was offered as a discretionary cooperative agreement, meaning the federal government expected to work closely with the award recipient during the project rather than simply issuing a hands-off grant. The overall goal was very specific: to fund the development of a practical template of model policies and protocols that EMS leaders and systems could use to manage mass care incidents more consistently and effectively.
At the center of the project was the creation of a standardized "Template of Model Policies and Protocols" tailored to Emergency Medical Services (EMS) mass care incidents. In plain terms, FEMA and USFA wanted an implementable framework that could be adapted by jurisdictions to guide decision-making, coordination, and service delivery when large numbers of people require care and support. The template was expected to address five key elements. First, it needed to clearly map how the many organizations involved in mass care fit together, showing how EMS integrates with other agencies and partners that provide services during a mass care incident. This includes the reality that mass care is rarely handled by one entity alone; it typically involves emergency management, public health, hospitals, fire services, law enforcement, voluntary organizations, shelter operators, and potentially state and federal partners. A usable model would therefore need to outline roles, relationships, and coordination mechanisms so responsibilities do not overlap or fall through the cracks.
Second, the template was required to help quantify and qualify the scope of needs during a mass care incident. That means it should support both the numbers side (how many people need assistance, what kinds of services are required, how quickly needs are growing) and the conditions side (what types of medical vulnerabilities exist, what access and functional needs are present, what environmental or logistical constraints are shaping the incident). Third, the work needed to identify shortfalls, which typically refers to gaps between needs and available capabilities, such as insufficient personnel, medical supplies, transportation assets, clinical surge capacity, shelter medical support, or patient tracking capacity. Fourth, the template needed to present strategies for meeting those needs, translating identified gaps into realistic approaches for improving response operations, expanding capacity, and coordinating resources. Finally, it was expected to emphasize and address the importance of tracking resources and services, reflecting a core operational problem in large incidents: without reliable tracking, responders cannot manage scarce assets, document what care has been delivered, maintain continuity of care, or produce accurate situational awareness for leadership.
From a funding standpoint, this opportunity was relatively small but tightly scoped. The estimated total funding was $100,000, with an award ceiling and floor both set at $100,000, indicating FEMA planned to make a single award for the full amount. The expected number of awards was one. There was no cost sharing or matching requirement, so the recipient was not required to contribute non-federal funds to receive the award.
Eligibility was limited to a specialized group: the National Emergency Medical Services (EMS) Management Association (NEMSMA). That is unusual for open competition grants but consistent with a targeted cooperative agreement where the agency has a defined partner in mind for a specific deliverable. The opportunity was posted on April 6, 2010, with a closing date of May 3, 2010, and it was later archived on June 2, 2010. The public-facing information directed applicants and interested parties to Grants.gov for more details, and provided FEMA Call Center contact information for assistance, including an email point of contact (ASK-GMD@dhs.gov) for grants management support.
Overall, this cooperative agreement was designed to produce a ready-to-use, adaptable policy and protocol template that improves how EMS systems plan for and operate during mass care incidents. Its focus on integration, needs assessment, gap identification, strategy development, and resource/service tracking reflects common failure points in complex disasters and large-scale emergencies, and the intent was to give EMS leadership a structured, nationally informed starting point that can be customized at the local and state level.
FAQs: NEMSMA - Policies and Protocols for EMS Mass Care Incidents
What is the "NEMSMA - Policies and Protocols for EMS Mass Care Incidents" grant opportunity?
It was a Department of Homeland Security (DHS) and FEMA grant effort administered through the U.S. Fire Administration (USFA) to fund the development of a practical template of model policies and protocols for Emergency Medical Services (EMS) mass care incidents.
What type of federal funding instrument was used?
This opportunity was offered as a discretionary cooperative agreement, meaning FEMA/USFA expected to work closely with the recipient during the project rather than providing a hands-off grant.
What was the main goal of the cooperative agreement?
The main goal was to develop a standardized, implementable "Template of Model Policies and Protocols" that EMS leaders and systems could adapt to manage mass care incidents more consistently and effectively.
What was the primary deliverable expected from the award?
The central deliverable was a "Template of Model Policies and Protocols" tailored specifically to EMS mass care incidents, intended to be ready-to-use and adaptable by jurisdictions.
What kinds of incidents was the template meant to address?
The template was meant to support EMS decision-making, coordination, and service delivery during mass care incidents, particularly when large numbers of people require care and support.
What key elements was the template required to address?
The template was expected to address five elements: (1) mapping how organizations involved in mass care fit together and how EMS integrates with partners, (2) quantifying and qualifying the scope of needs, (3) identifying shortfalls (gaps between needs and capabilities), (4) presenting strategies to meet those needs, and (5) emphasizing resource and service tracking.
What does "mapping how organizations fit together" mean in this context?
It means the template should outline roles, relationships, and coordination mechanisms among the many entities involved in mass care so responsibilities do not overlap or fall through the cracks, and so EMS integration with other partners is clearly defined.
Which organizations and partners were expected to be considered in the template?
The opportunity described mass care as typically involving emergency management, public health, hospitals, fire services, law enforcement, voluntary organizations, shelter operators, and potentially state and federal partners, with EMS integrated into that broader structure.
What does it mean to "quantify and qualify the scope of needs" during a mass care incident?
It means the template should support both the numbers side (for example, how many people need assistance, what services are required, how fast needs are increasing) and the conditions side (for example, medical vulnerabilities, access and functional needs, and environmental or logistical constraints impacting the incident).
What kinds of "shortfalls" was the work expected to identify?
Shortfalls referred to gaps between needs and available capabilities, such as insufficient personnel, medical supplies, transportation assets, clinical surge capacity, shelter medical support, or patient tracking capacity.
What does "strategies for meeting those needs" refer to?
It refers to translating identified gaps into realistic approaches for improving response operations, expanding capacity, and coordinating resources to address needs during an incident.
Why was resource and service tracking emphasized?
The opportunity highlighted that without reliable tracking, responders may struggle to manage scarce assets, document what care has been delivered, maintain continuity of care, or provide accurate situational awareness for leadership during large incidents.
How much funding was available under this opportunity?
The estimated total funding was $100,000.
What was the minimum and maximum award amount?
Both the award floor and award ceiling were set at $100,000, indicating a single award for the full amount.
How many awards were expected to be made?
The expected number of awards was one.
Was cost sharing or matching required?
No. There was no cost sharing or matching requirement, so the recipient was not required to contribute non-federal funds to receive the award.
Who was eligible to apply?
Eligibility was limited to the National Emergency Medical Services (EMS) Management Association (NEMSMA).
Was this an open-competition grant?
No. The opportunity was targeted, with eligibility limited to NEMSMA, which aligns with a cooperative agreement where the agency has a defined partner in mind for a specific deliverable.
When was the opportunity posted and when did it close?
It was posted on April 6, 2010, and the closing date was May 3, 2010.
When was the opportunity archived?
It was archived on June 2, 2010.
Where were applicants directed to find more details or apply?
The public-facing information directed applicants and interested parties to Grants.gov for more details.
Who could be contacted for help with grants management questions?
Assistance was available through the FEMA Call Center, and an email contact for grants management support was provided: ASK-GMD@dhs.gov.
Which federal entities were involved in this opportunity?
The effort was described as a DHS and FEMA initiative administered through the U.S. Fire Administration (USFA).
How was the template intended to be used after development?
The template was intended to serve as a structured, nationally informed starting point that jurisdictions could adapt and customize at the local and state level to improve EMS planning and operations in mass care incidents.
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