Opportunity Information: Apply for P16AS00244
Apply for P16AS00244
- The DOI-NPS in the natural resources sector is offering a public funding opportunity titled "Notice of Intent: Improve access to NPS Archives" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 15.945.
- This funding opportunity was created on Jun 14, 2016 and posted on Jun 14, 2016.
- Applicants must submit their applications by Jun 23, 2016. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $213,478.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education, Others (see text field entitled Additional Information on Eligibility for clarification).
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Opportunity Summary:
The Notice of Intent: Improve access to NPS Archives (Funding Opportunity Number P16AS00244) is a National Park Service discretionary funding opportunity, issued by the U.S. Department of the Interior (DOI-NPS), to tackle a major access problem in the agency's permanent resource management records. The NPS has generated a century's worth of cultural and natural resource documentation through routine park operations, and many of these records are considered permanent because of their long-term historical, scientific, and administrative value. Despite their importance, more than 40 known NPS archival collections remain uncataloged, which makes them difficult for park staff, researchers, and the public to locate and use at a time when demand for this information continues to increase.
The project is designed as an education-and-work experience effort aimed primarily at students in archives, library science, and digital information programs. In collaboration with archivists from the Intermountain Region Museum Services Program, students would help assemble, inventory, and describe archival holdings so they become discoverable and usable. A major component is a large-scale inventory of roughly 1 million uncataloged archival items, producing initial collection-level information that can serve as the first step toward full processing and improved access. In addition, about 2,000 older or "legacy" catalog records would be updated, and new finding aids would be created so users can better understand collection contents and request materials efficiently.
Beyond broad inventory and record updating, the opportunity calls for more detailed cataloging work on a defined set of holdings. Specifically, the project would complete cataloging, with accompanying finding aids, for an estimated 101 linear feet of archives (approximately 161,000 items) from Coronado National Memorial, Denali National Park, and John D. Rockefeller Memorial Parkway. This portion is intended to move selected collections from limited discoverability to a more complete level of description that supports management decisions, compliance needs, scholarship, and public interpretation.
Digitization is another central deliverable, both to expand access and to train students in established federal standards. The project anticipates digitizing about 34,000 items drawn from several targeted groups of records: Coronado National Memorial archeology documentation, John D. Rockefeller Memorial Parkway resource management records, and materials from the Western Archeological and Conservation Center including Ruins Stabilization and Submerged Resources collections. The digitization work is framed as part of ongoing NPS efforts to share information more widely, while giving participants hands-on practice with National Archives and Records Administration (NARA) digitization protocols and best practices, strengthening the quality, consistency, and long-term usability of the digital outputs.
To further improve discoverability across related resource topics, the project also includes developing a prototype collections guide focused on paleontology and geology resources in the NPS Intermountain Region. Rather than being limited to a single collection, this guide would consolidate and organize descriptive references in one place and, where applicable, point users to digitized versions already available through the NPS Data Store. In practical terms, it functions like a roadmap for researchers and staff by telling them what exists, where it is, and whether digital access is already available.
The project is intentionally broad in skill-building, extending beyond archives into library operations as well. Participants would have opportunities to gain library experience in areas such as periodicals management, circulation support, and research assistance. Taken together, the activities are structured to help students develop a well-rounded set of competencies spanning archival processing, description, metadata and catalog maintenance, creation of finding aids, digitization workflows, and user-oriented access strategies. The NPS frames this as a workforce-development benefit too, with the explicit goal of improving student employability in both public-sector and private-sector information management roles while simultaneously improving access to NPS archival and library resources for multiple audiences.
Administratively, this opportunity is offered as a cooperative agreement with an award ceiling of $213,478 and an expectation of a single award. Eligible applicants include public and state-controlled institutions of higher education, with additional eligible categories indicated in the announcement. The opportunity was posted June 14, 2016, created June 14, 2016, and closed June 23, 2016, under CFDA 15.945, with a funding activity category identified as Natural Resources.
Frequently Asked Questions (FAQs)
What is the funding opportunity called and what is the funding opportunity number?
The opportunity is titled "Notice of Intent: Improve access to NPS Archives" and the Funding Opportunity Number is P16AS00244.
Which federal agency is offering this grant?
This is a National Park Service (NPS) discretionary funding opportunity issued by the U.S. Department of the Interior (DOI-NPS).
What main problem is this project meant to address?
It is designed to address a major access issue involving NPS permanent resource management records, including more than 40 known NPS archival collections that remain uncataloged and are therefore difficult for park staff, researchers, and the public to locate and use.
Why are these NPS records considered important?
NPS has generated a century's worth of cultural and natural resource documentation through routine park operations. Many of these records are considered permanent due to their long-term historical, scientific, and administrative value.
Who is the project primarily intended to benefit as participants?
The effort is framed as an education-and-work experience project aimed primarily at students in archives, library science, and digital information programs.
Who would students collaborate with during the project?
Students would work in collaboration with archivists from the Intermountain Region Museum Services Program.
What are the major archival inventory and description activities included in the project?
The project includes assembling, inventorying, and describing archival holdings to make them discoverable and usable, including a large-scale inventory of roughly 1 million uncataloged archival items to produce initial collection-level information.
How many existing catalog records are expected to be updated?
Approximately 2,000 older or "legacy" catalog records are expected to be updated.
Will the project create finding aids?
Yes. The project includes creating new finding aids so users can better understand collection contents and request materials more efficiently.
Does the opportunity include detailed cataloging of specific holdings beyond the broad inventory?
Yes. In addition to the large-scale inventory and record updates, the project calls for more detailed cataloging work on a defined set of holdings.
Which park units are specifically named for the detailed cataloging work?
The project would complete cataloging (with accompanying finding aids) for archives from Coronado National Memorial, Denali National Park, and John D. Rockefeller Memorial Parkway.
How much archival material is targeted for the more complete cataloging effort?
The project targets an estimated 101 linear feet of archives, described as approximately 161,000 items, for the more complete level of description.
What is the intended benefit of moving selected collections to a more complete level of description?
The more complete descriptions are intended to better support management decisions, compliance needs, scholarship, and public interpretation.
Is digitization part of the project scope?
Yes. Digitization is described as a central deliverable, intended to expand access and to provide students with training in established federal standards.
About how many items are expected to be digitized?
The project anticipates digitizing about 34,000 items.
What types of records are targeted for digitization?
Digitization targets include Coronado National Memorial archeology documentation, John D. Rockefeller Memorial Parkway resource management records, and materials from the Western Archeological and Conservation Center, including the Ruins Stabilization and Submerged Resources collections.
What digitization standards or protocols are referenced?
The project is designed to provide hands-on practice with National Archives and Records Administration (NARA) digitization protocols and best practices, with an emphasis on quality, consistency, and long-term usability of digital outputs.
Does the project include any tools to improve discoverability across broader topics (not just single collections)?
Yes. The project includes developing a prototype collections guide focused on paleontology and geology resources in the NPS Intermountain Region.
What is the purpose of the prototype paleontology and geology collections guide?
The guide is intended to consolidate and organize descriptive references in one place and, where applicable, point users to digitized versions already available through the NPS Data Store, functioning as a roadmap for what exists, where it is, and whether digital access is available.
Does the opportunity include library-related work experience in addition to archives work?
Yes. Participants would have opportunities to gain library experience in areas such as periodicals management, circulation support, and research assistance.
What skills and competencies are participants expected to develop through this project?
The activities are structured to build competencies spanning archival processing, description, metadata and catalog maintenance, creation of finding aids, digitization workflows, and user-oriented access strategies, along with exposure to library operations.
How does NPS describe the workforce-development aspect of the project?
NPS frames it as a workforce-development benefit intended to improve student employability in both public-sector and private-sector information management roles, while also improving access to NPS archival and library resources.
What type of award mechanism is used for this opportunity?
The opportunity is offered as a cooperative agreement.
What is the award ceiling for this cooperative agreement?
The award ceiling is $213,478.
How many awards are expected?
The announcement indicates an expectation of a single award.
Who is eligible to apply based on the information provided?
Eligible applicants include public and state-controlled institutions of higher education, with additional eligible categories indicated in the announcement.
What is the CFDA number and funding activity category listed for this opportunity?
The opportunity is listed under CFDA 15.945, and the funding activity category is identified as Natural Resources.
When was the opportunity posted, and what were the open and close dates?
The opportunity was posted June 14, 2016, created June 14, 2016, and closed June 23, 2016.
Is there any indication of the scale of uncataloged materials this project addresses?
Yes. A major component is a large-scale inventory of roughly 1 million uncataloged archival items, intended to produce initial collection-level information as a first step toward fuller processing and improved access.
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