Opportunity Information: Apply for NPS NOIJ8520100030

  • The National Park Service in the information and statistics sector is offering a public funding opportunity titled "Notice of Intent Single Source Award Museum Collection Support" and is now available to receive applicants.
  • Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 00.000 Not Elsewhere Classified.
  • This funding opportunity was created on May 3, 2010 and posted on Mar 4, 2010.
  • Applicants must submit their applications by Mar 8, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
  • The funding agency has allocated a total of $34,000.00 to eligible and selected applicants.
  • Each selected applicant is eligible to receive up to $34,000.00 in funding.
  • The number of recipients for this funding is limited to 1 candidate(s).
  • Eligible applicants include: Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education.
  • This action will be a Single Source Award to San Francisco Maritime National Park Association, San Francisco CA
Apply for NPS NOIJ8520100030

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Opportunity Summary:

The Notice of Intent Single Source Award Museum Collection Support is a National Park Service (NPS) discretionary funding opportunity tied to the San Francisco Maritime National Historical Park (SAFR). The NPS plans to issue a single-source cooperative agreement task award (Task Agreement J8520100030) to the San Francisco Maritime National Park Association (SFMNPA) to provide hands-on support for organizing and improving the park's museum archives records. The work is focused on building out and correcting records in the Interior Collection Management System (ICMS), specifically within the ICMS Archives Module CLASS item-level directory.

The core purpose of the project is to inventory and document roughly 20,000 images so they can be properly accounted for and accessible through ICMS. The scope includes five main tasks: first, surveying the remaining classified photograph holdings and creating new database records for images that are not already represented in ICMS; second, updating existing ICMS records when additional formats or versions of images exist but were not previously captured in the record; third, reviewing prior data entry for mistakes, gaps, and inconsistencies and correcting those issues; fourth, tracking productivity and effort by logging the number of items handled and the time spent on key activities, especially creating new records and modifying existing ones, using a SAFR-provided tracking log; and fifth, flagging photographs that need improved housing (such as new enclosures) or that show signs of deterioration and may require conservation treatment to stabilize the materials.

Administratively, this action is not being competed. It is explicitly described as a single-source award to SFMNPA in San Francisco, California, and it will be processed under an already existing cooperative agreement (H8520080016). The notice cites Department of the Interior policy 505 DM 2 as the authority supporting this single-source approach. The funding instrument is a cooperative agreement, which typically indicates that the NPS expects to have substantial involvement or collaboration in the project rather than simply issuing a hands-off grant.

In terms of funding details, the opportunity lists an estimated total funding amount of $34,000, with an award ceiling of $34,000 and an award floor of $0. Only one award is expected. There is no cost sharing or matching requirement. The opportunity category is discretionary, and the funding activity category is listed as Information and Statistics, reflecting that the project is centered on records creation, data quality improvement, and collection documentation rather than physical construction or public programming.

Eligibility information in the posting notes that eligible applicants include nonprofits that do not have a 501(c)(3) status (other than institutions of higher education). However, because this is a notice of intent for a single-source award, the practical reality is that the NPS has already identified SFMNPA as the intended recipient, and other applicants are not being solicited for competition. The announcement timeline shows the posting date of March 4, 2010, with an original and current closing date of March 8, 2010, and an archive date of April 7, 2010, indicating it was a short notice window typical of single-source intent postings rather than an open call for proposals.

For questions or issues accessing the announcement, the listed contact is Colleen Broussard Perry, Contract Specialist, reachable by phone at 916-561-4792 or by email at colleenbroussard perry@nps.gov.

Frequently Asked Questions (FAQs)

What is the "Notice of Intent Single Source Award Museum Collection Support" opportunity?

This is a National Park Service (NPS) discretionary funding opportunity tied to San Francisco Maritime National Historical Park (SAFR). The NPS plans to issue a single-source cooperative agreement task award to support hands-on work organizing and improving the park's museum archives records.

Which park and program is this funding tied to?

The work is tied to San Francisco Maritime National Historical Park (SAFR), a unit of the National Park Service.

What type of award is being issued?

The NPS plans to issue a single-source cooperative agreement task award (Task Agreement J8520100030). The task award will be processed under an existing cooperative agreement (H8520080016).

What does "single-source" mean in this notice?

The action is not being competed. The NPS is explicitly stating its intent to make the award to one identified organization rather than running an open, competitive application process.

Who is the intended recipient of the award?

The intended recipient is the San Francisco Maritime National Park Association (SFMNPA), located in San Francisco, California.

Are other organizations being invited to apply?

Based on the notice language, this is a notice of intent for a single-source award to SFMNPA. Other applicants are not being solicited for competition under this posting.

What is the main purpose of the project?

The project is intended to inventory and document roughly 20,000 images so they can be properly accounted for and accessible through the Interior Collection Management System (ICMS).

What system will be used to manage the museum archives records?

The work focuses on building out and correcting records in the Interior Collection Management System (ICMS), specifically within the ICMS Archives Module CLASS item-level directory.

What are the main tasks included in the scope of work?

The notice describes five main tasks:

  1. Survey remaining classified photograph holdings and create new database records for images not already represented in ICMS.
  2. Update existing ICMS records when additional formats or versions of images exist but were not previously captured.
  3. Review prior data entry for mistakes, gaps, and inconsistencies, and correct those issues.
  4. Track productivity and effort by logging the number of items handled and time spent on key activities using a SAFR-provided tracking log (especially new records and record modifications).
  5. Flag photographs needing improved housing (such as new enclosures) or showing deterioration that may require conservation treatment.

How many items are expected to be inventoried and documented?

The notice states the goal is to inventory and document roughly 20,000 images.

Does the work include creating new records as well as editing existing records?

Yes. The scope includes creating new ICMS database records for images not yet represented, updating existing records when additional formats/versions exist, and correcting earlier data entry problems.

Is the project focused on physical conservation work?

The notice emphasizes records work in ICMS (inventorying, documenting, correcting, and tracking work). It also includes identifying and flagging items that need improved housing or may require conservation treatment, but the primary emphasis is on documentation and records quality.

How is productivity expected to be tracked?

Productivity and effort are to be tracked by logging the number of items handled and the time spent on key activities (especially creating new records and modifying existing records) using a tracking log provided by SAFR.

What is the estimated funding amount for this award?

The estimated total funding amount is $34,000. The award ceiling is $34,000 and the award floor is $0.

How many awards does NPS expect to make under this notice?

Only one award is expected.

Is cost sharing or matching required?

No. The notice states there is no cost sharing or matching requirement.

What is the funding instrument and what does it suggest about NPS involvement?

The funding instrument is a cooperative agreement. The notice indicates this typically means the NPS expects substantial involvement or collaboration in the project, rather than a hands-off grant relationship.

What is the opportunity category and activity category?

The opportunity category is discretionary. The funding activity category is listed as Information and Statistics, reflecting a focus on records creation, data quality improvements, and collection documentation.

What authority is cited for making this a single-source action?

The notice cites Department of the Interior policy 505 DM 2 as the authority supporting the single-source approach.

What are the posting and closing dates for the notice?

The posting date is March 4, 2010. The original and current closing date is March 8, 2010. The archive date is April 7, 2010.

Why is the application window so short?

The timeline shown (a few days between posting and closing) is consistent with a single-source notice of intent, which is typically used to document the agency's intent rather than to solicit competitive proposals.

Who is listed as the contact for questions or access issues?

The listed contact is Colleen Broussard Perry, Contract Specialist. Phone: 916-561-4792. Email: colleenbroussard perry@nps.gov.

What eligibility information is included in the notice?

The posting notes that eligible applicants include nonprofits that do not have a 501(c)(3) status (other than institutions of higher education). However, the notice also makes clear that this is a single-source intent posting with SFMNPA identified as the intended recipient.

Where is the intended recipient located?

The San Francisco Maritime National Park Association (SFMNPA) is identified in the notice as being in San Francisco, California.

What is the task agreement identifier mentioned in the notice?

The notice references Task Agreement J8520100030.

What is the existing cooperative agreement identifier mentioned in the notice?

The notice states the task award will be processed under an existing cooperative agreement: H8520080016.

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