Opportunity Information: Apply for ECA A E EUR 11 02
Apply for ECA A E EUR 11 02
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Offices of the Fulbright Representative, Moscow and Kyiv" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.400 Academic Exchange Programs Graduate Students.
- This funding opportunity was created on May 14, 2010 and posted on May 14, 2010.
- Applicants must submit their applications by Jun 21, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $1,827,045.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $1,201,850.00 in funding.
- The number of recipients for this funding is limited to 2 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Others (see text field entitled Additional Information on Eligibility for clarification) Private institutions of higher education.
- Please see full announcement.
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Opportunity Summary:
This opportunity is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) grant competition to operate and manage two overseas Fulbright Program offices: the Office of the Fulbright Representative in Moscow (Russia) and the Office of the Fulbright Representative in Kyiv (Ukraine). These offices serve as the in-country hubs for administering ECA's Fulbright activities, meaning they handle the practical, day-to-day management needed to keep the Fulbright student and scholar programs functioning locally. The work includes recruiting and selecting visiting (non-U.S.) students and scholars for Fulbright participation, arranging placements and institutional affiliations, and providing support services for U.S. Fulbright students and scholars who are based in Russia or Ukraine. The offices also manage alumni engagement and related program activities that sustain the Fulbright network after participants complete their exchanges. Applicants are encouraged to consult the Fulbright program information at http://fulbright.state.gov for context on the student and scholar programs involved.
The award recipient(s) would be responsible for managing U.S. Government funds that support the operations of the Fulbright Program offices and for ensuring those offices comply with all applicable rules and regulations. A major emphasis of the announcement is compliance and sound operational management, particularly given the "complex regulatory environments" in Russia and Ukraine. In practice, that points to responsibilities such as maintaining proper financial controls, meeting U.S. Government assistance requirements, handling local legal and administrative constraints, and ensuring program activities are implemented in a manner consistent with both U.S. regulations and local operating realities. The funding instrument is a cooperative agreement, which typically indicates substantial involvement by the U.S. Government in the implementation and oversight of the project compared to a standard grant.
ECA intended to make two awards under this competition, one for each office, but applicants were allowed to submit a proposal for either a single office or for both Moscow and Kyiv. The total estimated funding listed for the opportunity is $1,827,045, with an award ceiling of $1,201,850 and an award floor of $625,195, reflecting that the two awards could differ in size. Cost sharing or matching is required, meaning applicants needed to contribute non-federal resources as part of the project budget (the specific percentage and acceptable sources would be detailed in the full announcement).
The opportunity was posted on May 14, 2010, with a closing date of June 21, 2010, and it was archived on June 22, 2010. It falls under CFDA 19.400 (Academic Exchange Programs - Graduate Students), aligning it with the broader Fulbright and academic exchange assistance portfolio. Eligible applicants included public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with 501(c)(3) status, with an additional eligibility category referenced in the full announcement. For applicants who could not access the full announcement, the listed point of contact was Hans Posey, Program Specialist, at poseyhe@state.gov.
Frequently Asked Questions (FAQs)
1) What is this funding opportunity about?
This is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) grant competition to operate and manage two overseas Fulbright Program offices: the Office of the Fulbright Representative in Moscow (Russia) and the Office of the Fulbright Representative in Kyiv (Ukraine). These offices function as in-country hubs for administering ECA Fulbright activities and handling the day-to-day management needed to keep local Fulbright student and scholar programs running.
2) Which Fulbright offices are covered under this competition?
The competition covers two offices:
- Office of the Fulbright Representative in Moscow (Russia)
- Office of the Fulbright Representative in Kyiv (Ukraine)
3) Is ECA planning to make one award or multiple awards?
ECA intended to make two awards under this competition, one award for each office (Moscow and Kyiv). The announcement also indicates that award sizes could differ.
4) Can an organization apply for just one office, or must it apply for both?
Applicants were allowed to submit a proposal for either a single office (Moscow or Kyiv) or for both offices (Moscow and Kyiv).
5) What kind of work would the funded organization be responsible for?
The award recipient(s) would operate and manage the overseas Fulbright Program office(s) as the local administrative hub for Fulbright activities. The work described includes:
- Recruiting and selecting visiting (non-U.S.) students and scholars for Fulbright participation
- Arranging placements and institutional affiliations
- Providing support services for U.S. Fulbright students and scholars based in Russia or Ukraine
- Managing alumni engagement and related program activities that sustain the Fulbright network after exchanges
6) What does "in-country hub" mean in this context?
In this opportunity, "in-country hub" refers to the local office that handles practical administration and day-to-day program management for Fulbright activities within Russia or Ukraine, rather than managing the program solely from the United States.
7) Does this opportunity involve both student and scholar programming?
Yes. The announcement references Fulbright student and scholar programs and describes responsibilities related to administering and supporting both visiting (non-U.S.) students and scholars and U.S. Fulbright students and scholars based in the host country.
8) What is the funding instrument type?
The funding instrument is a cooperative agreement.
9) What does it mean that the instrument is a cooperative agreement?
Based on the description provided, a cooperative agreement typically indicates substantial involvement by the U.S. Government in implementation and oversight compared to a standard grant. This opportunity also emphasizes compliance and sound operational management.
10) What is the estimated total funding for this opportunity?
The total estimated funding listed for the opportunity is $1,827,045.
11) What are the award ceiling and award floor?
The announcement lists:
- Award ceiling: $1,201,850
- Award floor: $625,195
This range reflects that two awards could be made and that the award amounts could differ by office.
12) Is cost sharing or matching required?
Yes. Cost sharing or matching is required, meaning applicants needed to contribute non-federal resources as part of the project budget. The specific percentage and acceptable sources are referenced as being detailed in the full announcement.
13) What are the main compliance or management expectations highlighted?
A major emphasis of the announcement is compliance and sound operational management, particularly given complex regulatory environments in Russia and Ukraine. The description points to responsibilities such as managing U.S. Government funds supporting office operations, maintaining proper financial controls, meeting U.S. Government assistance requirements, handling local legal and administrative constraints, and implementing program activities consistent with U.S. regulations and local operating realities.
14) Who is eligible to apply?
Eligible applicants included:
- Public and state-controlled institutions of higher education
- Private institutions of higher education
- Nonprofit organizations with 501(c)(3) status
The opportunity also notes an additional eligibility category referenced in the full announcement.
15) What is the CFDA number for this opportunity?
The opportunity falls under CFDA 19.400 (Academic Exchange Programs - Graduate Students).
16) When was the opportunity posted and when did it close?
The opportunity was posted on May 14, 2010, with a closing date of June 21, 2010.
17) Is this opportunity still open?
No. The opportunity was archived on June 22, 2010.
18) Where can applicants find general context about the Fulbright programs involved?
Applicants were encouraged to consult Fulbright program information at http://fulbright.state.gov for context on the student and scholar programs involved.
19) Who is the point of contact listed for this opportunity?
The listed point of contact (for applicants who could not access the full announcement) was Hans Posey, Program Specialist, at poseyhe@state.gov.
20) What is the geographic focus of the funded work?
The work focuses on operating Fulbright Program offices in Moscow, Russia and Kyiv, Ukraine, and supporting Fulbright students, scholars, and alumni networks connected to those locations.
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