Opportunity Information: Apply for OVW 2012 3380
Apply for OVW 2012 3380
- The Office on Violence Against Women in the law, justice and legal services sector is offering a public funding opportunity titled "OVW FY 2012 Training and Technical Assistance to Support Grantee Reporting" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 16.526 OVW Technical Assistance Initiative.
- This funding opportunity was created on Aug 29, 2012 and posted on Aug 29, 2012.
- Applicants must submit their applications by Oct 15, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $2,500,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $2,500,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
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Opportunity Summary:
The OVW FY 2012 Training and Technical Assistance to Support Grantee Reporting opportunity was a discretionary Office on Violence Against Women (OVW) cooperative agreement designed to strengthen how OVW and Violence Against Women Act (VAWA) grantees collect, manage, and report performance information. The core driver behind the award was compliance with federal reporting obligations: under VAWA 2000, grantees must report on program effectiveness to the Attorney General, and the Department of Justice must then report to Congress every two years on the effectiveness of grant-funded activities (42 U.S.C. 3789). On top of that, certain OVW programs have additional reporting requirements spelled out in their authorizing statutes. To meet these mandates, OVW uses annual and semiannual progress report forms across its grant programs, aligning those forms with Government Performance and Results Act (GPRA) performance measures so results can be tracked and communicated in a consistent, outcomes-oriented way.
The opportunity focused on creating a centralized, high-quality reporting support function that could improve both the usability and credibility of the data OVW receives from grantees. OVW sought a single technical assistance provider that would take responsibility for reviewing, cleaning, and analyzing the quantitative and qualitative data submitted through progress reports, while also maintaining a database of those submissions. A major emphasis was making the information more accessible and more useful, not just for OVW headquarters reporting, but also for grantees who need to understand their own performance and how their work compares to peers across similar programs. In practical terms, the project was meant to help turn progress reports into something more than a compliance exercise by enabling aggregation across programs, supporting long-term trend analysis, and improving the overall quality of performance measurement tied to OVW-funded work.
A key part of the scope was hands-on training and technical assistance for OVW grantees. The selected provider was expected to deliver ongoing guidance on how to collect data that accurately reflects grant-funded activities and outcomes, how to interpret reporting definitions, and how to complete required progress reporting forms correctly and consistently. Because OVW uses grantee reports for multiple purposes, including monitoring individual awards, responding to DOJ-wide performance and budget data requests, and fulfilling GPRA-related obligations, the training component was meant to reduce reporting errors, increase consistency across jurisdictions, and ensure that the resulting national-level summaries are defensible and informative.
Beyond supporting current reporting, the award also included responsibility for improving the reporting tools themselves. The technical assistance provider would develop new progress reporting forms and instructions when needed, and would also review and revise existing forms to keep them aligned with statutory requirements, program goals, and evolving information needs. That includes refining instructions and definitions so the same data element is interpreted the same way across grantees, which is essential for meaningful aggregation and comparison. Finally, the provider would directly support OVW in preparing the statutorily required Congressional reports and would produce additional analyses and materials on VAWA-funded activities as requested by OVW, effectively serving as OVW's partner for transforming raw grantee reporting into clear, usable performance narratives and metrics.
Administratively, the solicitation (Funding Opportunity Number OVW 2012 3380; CFDA 16.526) anticipated one award with an estimated total funding amount of $2,500,000, which also served as the award ceiling. It did not require cost sharing or matching. Eligible applicants included public and state-controlled institutions of higher education and nonprofit organizations with IRS 501(c)(3) status (other than institutions of higher education). The opportunity was posted August 29, 2012, and closed October 15, 2012, with an archive date of November 14, 2012. The agency contact listed for access issues was Christina Murray (202-307-0344; Christina.Murray@usdoj.gov).
FAQs: OVW FY 2012 Training and Technical Assistance to Support Grantee Reporting (OVW 2012 3380)
1) What is this funding opportunity?
This opportunity was an Office on Violence Against Women (OVW) discretionary cooperative agreement focused on training and technical assistance (TTA) to strengthen how OVW and Violence Against Women Act (VAWA) grantees collect, manage, and report performance information through required progress reports.
2) What problem was the award trying to solve?
The award was designed to improve the usability, consistency, and credibility of performance data submitted by OVW grantees. It aimed to reduce reporting errors, make data more consistent across grantees and jurisdictions, and ensure OVW can produce defensible national-level summaries and required reports.
3) Why does OVW require grantee performance reporting?
Federal law requires performance reporting. Under VAWA 2000, grantees must report on program effectiveness to the Attorney General, and the Department of Justice (DOJ) must report to Congress every two years on the effectiveness of grant-funded activities (42 U.S.C. 3789). Some OVW programs also have additional reporting requirements in their authorizing statutes.
4) How does GPRA relate to this opportunity?
OVW aligns annual and semiannual progress report forms with Government Performance and Results Act (GPRA) performance measures so results can be tracked and communicated consistently in an outcomes-oriented way.
5) What was the overall goal of the project?
The project aimed to create a centralized, high-quality reporting support function that helps transform progress reports into more than a compliance activity by enabling aggregation across programs, supporting long-term trend analysis, and improving the overall quality of performance measurement tied to OVW-funded work.
6) What type of award mechanism was used?
It was a cooperative agreement, meaning OVW expected substantial involvement in the work, particularly because the project supported statutory reporting obligations, reporting tools, and OVW-wide data needs.
7) How many awards were anticipated?
The solicitation anticipated a single award (one technical assistance provider responsible for the centralized reporting support function).
8) What was the estimated total funding amount and award ceiling?
The estimated total funding amount was $2,500,000, and that figure also served as the award ceiling.
9) Was cost sharing or matching required?
No. The solicitation did not require cost sharing or matching.
10) Who was eligible to apply?
Eligible applicants included (1) public and state-controlled institutions of higher education and (2) nonprofit organizations with IRS 501(c)(3) status (other than institutions of higher education).
11) What were the main responsibilities of the selected technical assistance provider?
Based on the scope described, the provider was expected to:
- Review, clean, and analyze quantitative and qualitative data submitted through OVW progress reports.
- Maintain a database of progress report submissions.
- Improve the accessibility and usefulness of reported information for OVW and for grantees.
- Enable aggregation across programs and support long-term trend analysis.
- Provide hands-on training and technical assistance to grantees on accurate and consistent reporting.
- Develop new progress reporting forms and instructions when needed, and revise existing ones to align with statutory requirements, program goals, and evolving information needs.
- Support OVW in preparing required Congressional reports and produce additional analyses/materials on VAWA-funded activities as requested.
12) What did "centralized reporting support function" mean in practice?
It meant OVW sought one provider to handle core reporting support tasks in a coordinated way, including data quality review/cleaning, database maintenance, and analysis of submitted progress reports, rather than having those functions fragmented across multiple providers.
13) What kinds of data were included in the progress reports?
The opportunity referenced both quantitative and qualitative data submitted through annual and semiannual progress report forms across OVW grant programs.
14) What training and technical assistance was expected for grantees?
The provider was expected to deliver ongoing guidance to help grantees:
- Collect data that accurately reflects grant-funded activities and outcomes.
- Interpret reporting definitions correctly.
- Complete required progress report forms correctly and consistently.
15) Why was consistent use of definitions and instructions emphasized?
Consistency was essential so the same data element would be interpreted the same way across grantees. That uniformity supports meaningful aggregation, comparisons across similar programs, and credible national-level reporting.
16) How was OVW planning to use the grantee reporting data?
The data was used for multiple purposes, including monitoring individual awards, responding to DOJ-wide performance and budget data requests, and fulfilling GPRA-related obligations and statutory reporting to Congress.
17) What was the role of the provider in improving reporting tools?
The provider would develop new progress reporting forms and instructions when needed, and would review and revise existing forms to keep them aligned with statutory requirements, program goals, and changing information needs, including refining instructions and definitions.
18) Was the project intended to help grantees understand their own performance?
Yes. A stated emphasis was making the information more accessible and useful not only for OVW headquarters reporting, but also for grantees who need to understand their own performance and how it compares to peers across similar programs.
19) What were the key dates for this solicitation?
- Posted: August 29, 2012
- Closed: October 15, 2012
- Archive date: November 14, 2012
20) What are the identifying numbers for this opportunity?
Funding Opportunity Number (FON): OVW 2012 3380. CFDA: 16.526.
21) Who was the listed contact for access issues?
Christina Murray: 202-307-0344; Christina.Murray@usdoj.gov.
22) What did the opportunity say about required Congressional reporting?
It indicated that the provider would directly support OVW in preparing statutorily required Congressional reports and would assist with performance narratives and metrics derived from grantee progress reporting.
23) Did the solicitation mention annual vs. semiannual reporting?
Yes. OVW uses annual and semiannual progress report forms across its grant programs.
24) What was the intended impact on data quality?
The intended impact included fewer reporting errors, improved consistency, cleaner and more credible datasets, and stronger performance measurement that can be aggregated and analyzed over time.
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