Opportunity Information: Apply for PRM AFR 08 CA AF 012508 CHAD
Apply for PRM AFR 08 CA AF 012508 CHAD
- The Bureau of Population, Refugees and Migration in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "PRM supported NGO projects benefiting Sudanese and Central African Refugees in Chad beginning Febrary 1, 2008 May 31, 2008" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.517 Overseas Refugee Assistance Programs for Africa.
- This funding opportunity was created on Feb 19, 2008 and posted on Jan 25, 2008.
- Applicants must submit their applications by Mar 14, 2008 This is a new close date. It has been extended by two weeks to accomodate disruptions NGOs may have experienced due to recent security events in Chad.. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $3,000,000.00 in funding.
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education and International Organizations (2) International Organizations.
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Opportunity Summary:
This grant opportunity was issued by the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM), to fund NGO projects assisting refugees in Chad, with a primary focus on roughly 280,000 refugees from Sudan and the Central African Republic. The assistance period referenced in the title runs from February 1, 2008 through May 31, 2008, and the funding activity is categorized as refugee assistance under CFDA 19.517 (Overseas Refugee Assistance Programs for Africa). PRM announced the opportunity on January 25, 2008, set an original application deadline of March 1, 2008, and later extended the closing date to March 14, 2008 due to disruptions NGOs may have faced from security events in Chad. Awards were to be made as cooperative agreements, with no cost share or matching requirement, and individual awards were expected to range from $100,000 (floor) up to $3,000,000 (ceiling).
PRM made clear that proposals needed to directly support refugees in Chad and that a wide range of humanitarian sectors would be considered. Eligible program areas included protection; health; nutrition; water and sanitation; education; camp management; community services; micro enterprise and livelihoods development; humanitarian air services; humanitarian information services; gender based violence prevention and support; and psychosocial support. In other words, PRM was open to both core life saving services (like WASH, health, nutrition) and the systems and support structures that keep humanitarian responses functioning (like camp coordination/management, information services, and air services), as well as programs addressing longer-term resilience and recovery needs (like livelihoods), so long as the target population was refugee-focused.
Although PRM stated it would accept proposals from any NGO able to meet its guidelines, it also emphasized that competition and budget constraints would shape funding decisions. Priority was expected to go to organizations that could demonstrate several key strengths: an existing working relationship with UNHCR and evidence of UNHCR funding and/or support for the proposed activities or the broader country program during 2007/2008; a proven track record delivering the same type of assistance in the proposed sector and location within Chad; clear coordination with UN agencies, international organizations, and other NGOs operating in the same camps or geographic areas; and strong beneficiary targeting that aligned with UNHCR and other relevant actors. Taken together, these preferences signaled that PRM wanted projects that were already integrated into the refugee response architecture, avoided duplication, and could show credibility and operational readiness on the ground.
On submission requirements, PRM directed applicants to the FY 2008 General PRM NGO Guidelines and the Grants.gov "Apply for Grants" instructions, stressing that proposals had to comply fully or they would not be considered. Several requirements were highlighted as especially important. Budgets needed to break out, in a specific and transparent way, what funding was being provided by UNHCR, other U.S. Government agencies, other donors, and the applicant organization itself where applicable, reflecting PRM's emphasis on multilateral burden sharing and coordinated financing. NGOs that had received PRM funding in FY 2007 for the same proposed activities were required to submit an up-to-date cumulative progress report against the indicators already established in their cooperative agreement, meaning PRM expected applicants to show results to date and continuity of performance rather than starting from scratch. PRM also pushed applicants to prioritize impact indicators; at minimum, each objective in the proposal needed at least one impact indicator, reinforcing that PRM wanted measurable outcomes, not just activity counts or outputs.
For organizations that had never received PRM funding, the announcement spelled out a key gatekeeping requirement tied to U.S. Government accountability standards. New PRM partners had to demonstrate they could meet federal financial management and accounting expectations, including submitting an audit report performed by independent public accountants in accordance with U.S. Government Auditing Standards. This requirement effectively ensured that new entrants had the financial controls needed to manage U.S. federal funds and could withstand audit and compliance scrutiny.
PRM also encouraged pre-submission consultation, pointing applicants back to the General PRM NGO Guidelines for administrative detail and an explanation of PRM's overall NGO funding strategy. Applicants, whether seeking new or follow-on funding, were urged to contact the PRM Chad Program Officer, Geoffrey Parker, before submitting proposals, especially for technical questions about the announcement. His contact information was provided (parkerga@state.gov, 202-663-1029), and applicants with trouble accessing the announcement electronically were told to contact him as well.
Finally, the review process was described as a formal competitive evaluation managed by PRM's Office of Assistance for Africa. Review teams would assess proposals against PRM priorities and the applicable evaluation criteria while factoring in available funding. PRM indicated it would provide applicants with timely feedback on whether a panel recommended funding and could request revised proposals and/or budgets based on panel comments. Final decisions, however, would be confirmed through formal notifications after Bureau management review, making it clear that panel recommendations were part of the process but not the final approval step.
Eligibility for this opportunity included U.S.-based nonprofits with 501(c)(3) status (excluding institutions of higher education) and international organizations. The funding opportunity number was PRM AFR 08 CA AF 012508 CHAD, and the instrument type was a cooperative agreement, which typically implies a closer working relationship and federal involvement during implementation than a standard grant. Overall, the opportunity was designed to quickly channel well-coordinated humanitarian support to major refugee populations in Chad, favoring experienced implementers already aligned with UNHCR-led planning and able to document results, coordination, and strong financial oversight.
Frequently Asked Questions (FAQ)
1) What is this funding opportunity?
This is a U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) funding opportunity to support NGO projects that assist refugees in Chad. The activity is categorized as refugee assistance under CFDA 19.517 (Overseas Refugee Assistance Programs for Africa).
2) Who is the issuing agency?
The issuing agency is the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM), with review managed by PRM's Office of Assistance for Africa.
3) What is the funding opportunity number?
The funding opportunity number is PRM AFR 08 CA AF 012508 CHAD.
4) What is the intended project location?
Projects must directly support refugees in Chad.
5) Who is the target population?
The primary focus is on roughly 280,000 refugees in Chad from Sudan and the Central African Republic.
6) What is the period of assistance referenced in the opportunity?
The assistance period referenced in the title is February 1, 2008 through May 31, 2008.
7) When was the opportunity announced?
PRM announced the opportunity on January 25, 2008.
8) What were the application deadline and the extended closing date?
The original application deadline was March 1, 2008. PRM later extended the closing date to March 14, 2008 due to disruptions NGOs may have faced from security events in Chad.
9) What type of award instrument will be used?
Awards were to be made as cooperative agreements, which generally implies more ongoing federal involvement during implementation than a standard grant.
10) Is there a cost share or matching requirement?
No. PRM stated there was no cost share or matching requirement.
11) What is the expected award size range?
Individual awards were expected to range from $100,000 (floor) up to $3,000,000 (ceiling).
12) What program sectors or activities are eligible?
PRM indicated it would consider a wide range of humanitarian sectors, including: protection; health; nutrition; water and sanitation; education; camp management; community services; micro enterprise and livelihoods development; humanitarian air services; humanitarian information services; gender based violence prevention and support; and psychosocial support.
13) Does PRM only fund life-saving services, or will it consider support services too?
PRM was open to both core life-saving services (such as WASH, health, and nutrition) and systems/support structures that keep humanitarian responses functioning (such as camp management/coordination, information services, and air services), as well as programs addressing resilience and recovery needs (such as livelihoods), as long as the target population is refugee-focused.
14) What is the core eligibility requirement for proposals?
Proposals needed to directly support refugees in Chad.
15) Who is eligible to apply?
Eligibility included U.S.-based nonprofits with 501(c)(3) status (excluding institutions of higher education) and international organizations.
16) Will PRM accept proposals from any NGO?
PRM stated it would accept proposals from any NGO able to meet its guidelines, but also emphasized that competition and budget constraints would shape funding decisions.
17) What factors were expected to influence PRM funding priorities?
PRM expected to prioritize organizations that could demonstrate: (a) an existing working relationship with UNHCR and evidence of UNHCR funding and/or support for the proposed activities or the broader country program during 2007/2008; (b) a proven track record delivering the same type of assistance in the proposed sector and location within Chad; (c) clear coordination with UN agencies, international organizations, and other NGOs operating in the same camps or geographic areas; and (d) strong beneficiary targeting aligned with UNHCR and other relevant actors.
18) Why did PRM emphasize UNHCR relationships and coordination?
Based on the stated preferences, PRM was signaling that it wanted projects integrated into the UNHCR-led refugee response, with credible operational readiness, clear coordination to avoid duplication, and targeting aligned with other key actors.
19) What guidance documents must applicants follow?
Applicants were directed to comply with the FY 2008 General PRM NGO Guidelines and the Grants.gov "Apply for Grants" instructions. PRM stressed that proposals had to comply fully or they would not be considered.
20) What budget details were specifically required?
Budgets needed to break out, in a specific and transparent way, what funding was being provided by UNHCR, other U.S. Government agencies, other donors, and the applicant organization itself (where applicable).
21) What additional requirement applied to organizations already funded by PRM in FY 2007 for the same activities?
NGOs that had received PRM funding in FY 2007 for the same proposed activities were required to submit an up-to-date cumulative progress report against the indicators already established in their cooperative agreement.
22) What did PRM require regarding indicators and results?
PRM encouraged applicants to prioritize impact indicators. At minimum, each objective in the proposal needed at least one impact indicator.
23) What special requirement applied to organizations that had never received PRM funding?
New PRM partners had to demonstrate they could meet federal financial management and accounting expectations, including submitting an audit report performed by independent public accountants in accordance with U.S. Government Auditing Standards.
24) Why is the audit requirement important for new applicants?
The announcement tied the requirement to U.S. Government accountability standards, effectively ensuring new partners have adequate financial controls and can meet audit and compliance expectations for U.S. federal funds.
25) Was pre-submission consultation encouraged?
Yes. PRM encouraged pre-submission consultation and urged applicants to contact the PRM Chad Program Officer for technical questions before submitting proposals.
26) Who is the PRM point of contact for this opportunity?
The PRM Chad Program Officer listed was Geoffrey Parker (parkerga@state.gov, 202-663-1029).
27) What should applicants do if they have trouble accessing the announcement electronically?
Applicants with trouble accessing the announcement electronically were told to contact Geoffrey Parker.
28) How will proposals be reviewed and selected?
PRM described a formal competitive evaluation process. Review teams would assess proposals against PRM priorities and applicable evaluation criteria while factoring in available funding.
29) Will applicants receive feedback during the review process?
PRM indicated it would provide timely feedback on whether a panel recommended funding and could request revised proposals and/or budgets based on panel comments.
30) Are panel recommendations the final funding decision?
No. PRM stated that final decisions would be confirmed through formal notifications after Bureau management review, meaning panel recommendations were not the final approval step.
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