Opportunity Information: Apply for PRM AFR 08 CA AF 033108 CHAD
Apply for PRM AFR 08 CA AF 033108 CHAD
- The Bureau of Population, Refugees and Migration in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "PRM supported NGO projects benefiting Sudanese and Central African Refugees in Chad beginning June 1, 2008 September 30, 2008" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.517 Overseas Refugee Assistance Programs for Africa.
- This funding opportunity was created on Mar 31, 2008 and posted on Mar 31, 2008.
- Applicants must submit their applications by May 15, 2008. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $3,000,000.00 in funding.
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- (1) Nonprofits having a 501(c)(3) status with IRS, other than instituations of higher education and international organizations and (2) international organizations.
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Opportunity Summary:
This grant opportunity was issued by the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM), to fund NGO projects in Chad that directly benefit refugees, with a particular focus on the roughly 300,000 refugees from Sudan and the Central African Republic (CAR). The funding period referenced in the title covers activities beginning June 1, 2008 through September 30, 2008, and the opportunity was posted March 31, 2008 with a proposal deadline of May 15, 2008. Funding is provided through a cooperative agreement, meaning PRM anticipated an active partnership role in oversight and coordination rather than a purely hands-off grant.
PRM laid out a broad set of sector priorities, signaling that proposals could address most major humanitarian needs in refugee settings as long as the work was clearly focused on refugees in Chad. Eligible program areas included protection; health and nutrition; water, sanitation, and hygiene; education; camp management; community services; microenterprise and livelihoods development; humanitarian air services; humanitarian information services; gender-based violence prevention and survivor support; and psychosocial support. In practical terms, this meant PRM was open to both direct life-saving interventions (like nutrition screening and treatment, primary health care, WASH infrastructure and services) and enabling services that make the overall response function (like camp coordination/management, information systems, air operations that support field access, and protection and GBV programming).
Although PRM stated it would accept proposals from any NGO capable of meeting the published guidelines, it also emphasized that limited budget resources would drive selectivity. Priority was explicitly given to organizations that could demonstrate several things at once: a functioning relationship with UNHCR and evidence of UNHCR funding and/or support in 2007 or 2008 for either the specific activity proposed or the organization’s broader country program; a proven track record delivering the proposed type of assistance to refugees in Chad, including experience in the specific sector and the specific geographic area; clear coordination with international organizations and other NGOs operating in the same camps or operational areas; and strong beneficiary targeting that aligns with UNHCR and other relevant actors. Taken together, these points show PRM’s preference for applicants already integrated into the refugee response architecture in Chad, with demonstrated capacity and minimal start-up risk, and for projects designed in concert with UNHCR planning and coordination mechanisms.
On how to apply, PRM directed applicants to submit through Grants.gov and to follow the FY 2008 General PRM NGO Guidelines, particularly the “Submitting Proposals†section hosted on PRM’s website. Several compliance and content expectations were highlighted. Budgets had to clearly break down contributions by funding source, including the portion provided by UNHCR, other U.S. Government agencies, other donors, and the applicant organization itself when applicable; PRM underscored that it values multilateral support and wants to see how a project is jointly resourced rather than fully reliant on PRM alone. Organizations that had received PRM funding in FY 2007 for the same proposed activities were required to provide an up-to-date cumulative progress report tied to the indicators in their cooperative agreement, essentially demonstrating performance against previously agreed results. PRM also pushed applicants to emphasize impact indicators (not just activity counts), requiring at least one impact indicator per objective, which reflects a strong preference for measurable changes in conditions or outcomes rather than only outputs. In addition, NGOs that had never received PRM funding needed to prove they met U.S. Government financial and accounting standards, including submission of an independent audit conducted under U.S. Government Auditing Standards, as a prerequisite to eligibility for PRM funding.
PRM also stressed pre-submission consultation and strict adherence to the guidelines. Applicants were encouraged to use both the general PRM guidelines and this Chad-specific announcement to ensure alignment with PRM priorities and full administrative compliance, and PRM explicitly warned that proposals not meeting all requirements would not be considered. For technical questions, NGOs were directed to contact PRM prior to submission, and both new and follow-on applicants were encouraged to speak with the designated PRM Program Officer, Geoffrey Parker (parkerga@state.gov, 202-663-1029). Applicants were also advised to confirm receipt after submitting via Grants.gov, reflecting a practical concern about submission problems and deadlines.
The review process was described as a formal, competitive panel review managed by PRM’s Office of Assistance for Africa. Review teams would evaluate proposals against PRM priorities and proposal evaluation criteria within the constraints of available funding. PRM indicated it would provide timely feedback by notifying applicants whether the panel recommended funding, and it reserved the option to request revised proposals or budgets based on panel comments. Final funding decisions would be confirmed through formal notification after Bureau management approval, which signals a two-step process: technical or panel recommendation first, then leadership sign-off.
Administratively, the opportunity was cataloged under Funding Opportunity Number PRM-AFR-08-CA-AF-033108-CHAD and CFDA 19.517 (Overseas Refugee Assistance Programs for Africa). There was no cost-sharing or matching requirement. The award floor was $100,000 and the award ceiling was $3,000,000. Eligible applicants included U.S. nonprofit organizations with 501(c)(3) status (excluding institutions of higher education) as well as international organizations, with a note that responses from international organizations would be handled under PRM’s established authorities for voluntary contributions. Overall, the announcement communicates a clear intent to fund coordinated, field-tested humanitarian programming for Sudanese and CAR refugees in Chad, with strong emphasis on UNHCR linkage, demonstrable capacity, measurable results, and strict proposal compliance.
Frequently Asked Questions (FAQs)
1) What is this funding opportunity?
This is a U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) funding opportunity to support NGO projects in Chad that directly benefit refugees, with particular focus on refugees from Sudan and the Central African Republic (CAR).
2) Who is the funder and which office manages the review?
The funder is PRM (U.S. Department of State). The competitive panel review is managed by PRM's Office of Assistance for Africa.
3) What is the Funding Opportunity Number and CFDA number?
The Funding Opportunity Number is PRM-AFR-08-CA-AF-033108-CHAD. The CFDA is 19.517 (Overseas Refugee Assistance Programs for Africa).
4) What type of award is this?
Funding is provided through a cooperative agreement. PRM anticipated an active partnership role in oversight and coordination, rather than a strictly hands-off grant.
5) What is the program location and who must benefit?
Projects must take place in Chad and must directly benefit refugees. The announcement highlights roughly 300,000 refugees from Sudan and CAR as a particular focus.
6) Which sectors or program areas are eligible?
PRM indicated proposals could address most major humanitarian needs in refugee settings, as long as the work is clearly focused on refugees in Chad. Eligible areas included protection; health and nutrition; water, sanitation, and hygiene (WASH); education; camp management; community services; microenterprise and livelihoods development; humanitarian air services; humanitarian information services; gender-based violence (GBV) prevention and survivor support; and psychosocial support.
7) Does PRM only fund life-saving interventions?
No. PRM signaled openness to both direct services (for example, primary health care, nutrition screening and treatment, and WASH services) and enabling/coordination functions (for example, camp management, information systems, air operations that support access, and protection/GBV programming), as long as the work directly benefits refugees in Chad.
8) Who is eligible to apply?
Eligible applicants included U.S. nonprofit organizations with 501(c)(3) status (excluding institutions of higher education) as well as international organizations. The announcement also notes that responses from international organizations would be handled under PRM's established authorities for voluntary contributions.
9) Is cost sharing or matching required?
No. The announcement states there is no cost-sharing or matching requirement.
10) What are the minimum and maximum award sizes?
The award floor is $100,000 and the award ceiling is $3,000,000.
11) What are the key dates for this opportunity?
The opportunity was posted March 31, 2008. The proposal deadline was May 15, 2008. The funding period referenced in the title covers activities beginning June 1, 2008 through September 30, 2008.
12) How do applicants submit a proposal?
Applications were to be submitted through Grants.gov, following the FY 2008 General PRM NGO Guidelines, particularly the "Submitting Proposals" section hosted on PRM's website.
13) What happens if a proposal does not meet all requirements?
PRM explicitly warned that proposals not meeting all requirements would not be considered. Applicants were urged to follow both the general PRM guidelines and the Chad-specific announcement for full compliance.
14) What does PRM say about funding availability and competitiveness?
PRM stated it would accept proposals from any NGO capable of meeting the published guidelines, but emphasized that limited budget resources would drive selectivity. Proposals are reviewed through a formal, competitive panel process.
15) What kinds of organizations are most likely to be prioritized?
PRM explicitly prioritized organizations that can demonstrate: (a) a functioning relationship with UNHCR and evidence of UNHCR funding and/or support in 2007 or 2008 for the proposed activity or the organization's broader Chad program; (b) a proven track record delivering the proposed assistance to refugees in Chad, including experience in the specific sector and geographic area; (c) clear coordination with international organizations and other NGOs operating in the same camps or areas; and (d) strong beneficiary targeting aligned with UNHCR and other relevant actors.
16) How important is UNHCR coordination or support?
UNHCR linkage is a central priority. PRM gave explicit priority to organizations showing a functioning relationship with UNHCR and evidence of UNHCR funding and/or support in 2007 or 2008, along with alignment to UNHCR planning, coordination, and targeting.
17) What budget details does PRM expect?
Budgets were expected to clearly break down contributions by funding source, including the portion provided by UNHCR, other U.S. Government agencies, other donors, and the applicant organization itself (when applicable). PRM emphasized that it values multilateral support and wants to see how a project is jointly resourced rather than fully reliant on PRM alone.
18) What monitoring and evaluation expectations are highlighted?
PRM required applicants to emphasize impact indicators, not just activity counts. Proposals needed at least one impact indicator per objective, reflecting a preference for measurable changes in conditions or outcomes rather than outputs alone.
19) Are there special reporting requirements for applicants previously funded by PRM?
Yes. Organizations that received PRM funding in FY 2007 for the same proposed activities were required to provide an up-to-date cumulative progress report tied to the indicators in their cooperative agreement.
20) What additional eligibility requirement applies to organizations new to PRM funding?
NGOs that had never received PRM funding needed to demonstrate that they met U.S. Government financial and accounting standards, including submission of an independent audit conducted under U.S. Government Auditing Standards, as a prerequisite to eligibility for PRM funding.
21) Can PRM request changes after review?
Yes. PRM reserved the option to request revised proposals or budgets based on panel comments.
22) How are final award decisions made?
PRM described a two-step process: the panel review recommends proposals for funding, and final funding decisions are confirmed through formal notification after Bureau management approval.
23) Will applicants be notified of results?
PRM indicated it would provide timely feedback by notifying applicants whether the panel recommended funding.
24) Who should be contacted for technical questions before submission?
For technical questions, applicants were directed to contact PRM prior to submission. Both new and follow-on applicants were encouraged to speak with the designated PRM Program Officer: Geoffrey Parker (parkerga@state.gov, 202-663-1029).
25) Is there any submission advice specific to Grants.gov?
Applicants were advised to confirm receipt after submitting via Grants.gov, reflecting PRM's concern about submission issues and deadline timing.
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