Opportunity Information: Apply for J81581104022
Apply for J81581104022
- The National Park Service in the natural resources sector is offering a public funding opportunity titled "Process and Catalog Archives Collections" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 15.946 Cultural Resources Management.
- This funding opportunity was created on Jul 7, 2012 and posted on Jul 7, 2012.
- Applicants must submit their applications by Jul 14, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $410,500.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $450,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- This is a notice of intent to award to the Golden Gate National Parks Conservancy modification 4 for task agreement J8158110402.
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Opportunity Summary:
This notice describes the National Park Service's intent to continue funding an existing, non-competitive cooperative agreement to support archival processing and cataloging work at Golden Gate National Recreation Area. It is explicitly not a call for applications. Instead, it serves as public notice that the agency plans to provide a continuation award to the Golden Gate National Parks Conservancy under Funding Announcement Number J8158110402, using statutory authority 16 U.S.C. 1g and CFDA 15.946 (Cultural Resources Management). The anticipated total funding amount is $410,500 with no cost share requirement, issued as a continuation over a four-year agreement period with performance running roughly from May 2011 through March 2015. The posting date in the record is July 7, 2012, and the opportunity was archived on August 13, 2012, with the notice indicating this action corresponds to year two of four (a modification to an existing task agreement).
The core purpose of the project is to establish both physical control (how materials are stored and preserved) and intellectual control (how materials are organized, described, and discoverable) over the park's archival holdings. The park's archives make up more than 80 percent of the Golden Gate National Recreation Area museum collection, but a major backlog has left many materials insufficiently arranged, described, and cataloged for research access. Regular operating budgets have not been able to support the staffing needed to work through the volume, so the project leverages special funding authorized by Congress to reduce archival backlogs across the National Park Service. A key management objective is to give the park museum program flexibility to bring on additional part-time or short-term staff so the work can be completed within the required timeframe.
The scale of the work is substantial: approximately 2.5 million archival items, equating to more than 1,500 cubic feet of materials housed at the Park Archives and Records Center. The collections are described as primarily U.S. Army records related to the Presidio of San Francisco and other Bay Area military sites, along with separate private donor collections and park resource management records deemed to have permanent value. The funded tasks cover end-to-end archival processing, including reviewing and enhancing inventories, weeding and disposing of non-permanent materials, and arranging and describing permanent records into clearly defined archival collections. Deliverables include full finding aids and catalog records entered into the Interior Collection Management System (ICMS), which is intended to improve accountability, documentation quality, and access for researchers at a national level.
The work plan also calls out specific operational activities such as reviewing and correcting existing database entries, conducting surveys of more than 1,500 boxes, developing and implementing organization plans, rehousing materials in proper archival storage, and performing preservation or conservation treatments when needed. In practical terms, the project is designed to move these collections from a largely backlogged state to one where the contents are stabilized, systematically organized, and searchable through standardized descriptions and ICMS cataloging, enabling consistent management and public/research use.
Finally, the notice justifies the single-source (non-competitive) approach by stating that the Golden Gate National Parks Conservancy is uniquely qualified due to factors like its location and its ability to coordinate complex documentation reconciliation. It also argues that opening the work to competition would risk disrupting continuity and could adversely affect completion of an already ongoing activity. The National Park Service point of contact listed for the notice is Erica Cordeiro (Contract Specialist), with a phone number provided for assistance accessing the full announcement.
Frequently Asked Questions (FAQs)
Is this notice a call for applications?
No. The notice is explicitly not a call for applications. It is a public notice describing the National Park Service's intent to continue funding an existing, non-competitive cooperative agreement.
Who is expected to receive the continuation award?
The continuation award is intended for the Golden Gate National Parks Conservancy under Funding Announcement Number J8158110402.
Is the award competitive or open to new applicants?
No. The notice describes a single-source, non-competitive continuation of an existing agreement, not an opportunity being opened to competition.
What is the project being funded?
The project supports archival processing and cataloging work at Golden Gate National Recreation Area, focused on establishing both physical control (storage and preservation) and intellectual control (organization, description, and discoverability) over the park's archival holdings.
What does "physical control" mean in this project?
Physical control refers to how archival materials are stored, rehoused, stabilized, and preserved so they are protected and maintained appropriately over time.
What does "intellectual control" mean in this project?
Intellectual control refers to organizing, arranging, and describing archival materials so they can be found and understood, including producing standardized descriptions and making them discoverable through cataloging systems.
Why is this work needed at Golden Gate National Recreation Area?
The park's archives represent more than 80 percent of the Golden Gate National Recreation Area museum collection, and a major backlog has left many materials insufficiently arranged, described, and cataloged for research access.
How large is the archival backlog described in the notice?
The notice describes approximately 2.5 million archival items, equating to more than 1,500 cubic feet of materials housed at the Park Archives and Records Center.
What kinds of records are included in these archival holdings?
The collections are described as primarily U.S. Army records related to the Presidio of San Francisco and other Bay Area military sites, along with separate private donor collections and park resource management records deemed to have permanent value.
What tasks or activities are covered by the funded work?
The tasks cover end-to-end archival processing, including reviewing and enhancing inventories, weeding and disposing of non-permanent materials, and arranging and describing permanent records into clearly defined archival collections.
What specific operational activities are mentioned in the work plan?
The notice calls out activities such as reviewing and correcting existing database entries, surveying more than 1,500 boxes, developing and implementing organization plans, rehousing materials in proper archival storage, and performing preservation or conservation treatments when needed.
What deliverables are expected from the project?
Deliverables include full finding aids and catalog records entered into the Interior Collection Management System (ICMS), intended to improve accountability, documentation quality, and researcher access at a national level.
What is ICMS in the context of this notice?
ICMS refers to the Interior Collection Management System, the system where catalog records for the archival collections will be entered to support standardized documentation and access.
Will the project include disposal of any materials?
Yes. The scope includes weeding and disposing of non-permanent materials as part of improving organization and focusing management on permanent-value records.
Will preservation or conservation treatments be part of the project?
Yes. The notice states that preservation or conservation treatments will be performed when needed.
How long is the agreement period and when does performance occur?
The notice describes a four-year agreement period, with performance running roughly from May 2011 through March 2015.
Which year of the four-year effort does this notice correspond to?
The notice indicates the action corresponds to year two of four and is described as a modification to an existing task agreement.
What is the anticipated total funding amount?
The anticipated total funding amount is $410,500.
Is a cost share or match required?
No. The notice states there is no cost share requirement.
What statutory authority is cited for the award?
The notice cites statutory authority 16 U.S.C. 1g.
What CFDA program is referenced?
The notice references CFDA 15.946, Cultural Resources Management.
Why is the funding described as necessary instead of using regular operating budgets?
The notice states that regular operating budgets have not been able to support the staffing needed to work through the volume of archival materials, so the project leverages special funding authorized by Congress to reduce archival backlogs across the National Park Service.
How does the funding support staffing needs?
A key management objective described in the notice is to give the park museum program flexibility to bring on additional part-time or short-term staff so the work can be completed within the required timeframe.
Why is the award non-competitive (single-source)?
The notice justifies the single-source approach by stating that the Golden Gate National Parks Conservancy is uniquely qualified due to factors such as its location and its ability to coordinate complex documentation reconciliation, and that opening the work to competition could disrupt continuity and adversely affect completion of an ongoing activity.
What is the funding announcement number listed in the notice?
The notice lists Funding Announcement Number J8158110402.
What are the posting and archive dates shown in the record?
The record shows a posting date of July 7, 2012, and indicates the opportunity was archived on August 13, 2012.
Who is the point of contact listed for this notice?
The National Park Service point of contact listed is Erica Cordeiro (Contract Specialist). The notice also indicates a phone number is provided for assistance accessing the full announcement.
Where will the processed and described archival information ultimately be made available?
Based on the notice, catalog records will be entered into ICMS, which is intended to improve documentation and access for researchers at a national level.
What is the intended end state of the archival collections after the project?
The project is designed to move the collections from a largely backlogged state to one where the contents are stabilized, systematically organized, and searchable through standardized descriptions and ICMS cataloging, enabling consistent management and research/public use.
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