Opportunity Information: Apply for P11PD80881
Apply for P11PD80881
- The National Park Service in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "PROVIDING ACCESS TO ARCHIVAL COLLECTIONS OF THE" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 15.946 Cultural Resources Management.
- This funding opportunity was created on Sep 11, 2012 and posted on Sep 11, 2012.
- Applicants must submit their applications by Sep 25, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $460,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $460,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- This is a notice of award to San Francisco Maritime National Historical Park.
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Opportunity Summary:
This notice describes the National Park Service (NPS) intent to make a non-competitive, single-source cooperative agreement award for a continuing project titled "Providing Access to Archival Collections of the San Francisco Maritime National Historical Park" (Funding Announcement Number P11PD80881). It is explicitly not an open call for applications; instead, it serves as public notice that NPS plans to fund specific project activities without full and open competition. The work falls under CFDA 15.946, Cultural Resources Management, and is authorized under 16 U.S.C. 1g. The anticipated total award amount is $460,000 with no cost-share requirement, structured as a continuation award over a three-year period of performance from 09/19/2011 to 09/18/2014.
The recipient named in the announcement is the Golden Gate National Parks Conservancy, with Robin Wagner listed as the Principal Investigator/Program Manager, and Robbyn Jackson identified as the NPS point of contact. The single-source justification is based on two main points. First, it is a continuation of ongoing education, stewardship, and preservation work already being conducted under an existing cooperative agreement (referencing the San Francisco Maritime National Park Association and its established role). Second, the partner organization is described as having unique qualifications, including an on-site team of cultural resource professionals and educators already operating within the park and experienced in delivering park-specific and NPS-wide messages around stewardship and diversity, along with existing relationships with heritage preservation organizations that support the park's broader cultural heritage goals.
The core purpose of the project is to improve organization, preservation, and public access to the San Francisco Maritime National Historical Park's Historic Documents Department collections. These holdings include historic documents, photographs, audiovisual materials, and ship plans and drawings. The planned activities focus on standard archival processing and preservation steps: inventorying materials, arranging them from the series level down to the item level when appropriate, cataloging them according to local park guidelines and NPS requirements, and rehousing materials to improve their long-term stability. The collection is primarily housed at Building E at Fort Mason Center, and the agreement emphasizes that items are to remain on-site, with removal only permitted for transport to another approved storage location within the park. Field work is performed wherever the items are physically located.
The statement of work assigns major implementation responsibilities to the partner organization. These include coordinating a work schedule with the park, providing qualified personnel to perform hands-on archival work aligned with federal proficiency benchmarks (comparable to GS-1421 archival technician levels 05 and 07 and archivist level 09), and carrying out preservation actions such as weeding, reboxing, labeling, creating folder lists, and identifying and correcting poor or inadequate housing. The scope also includes stabilization treatments for specialized materials, with examples such as humidifying, flattening, and cleaning naval architectural and marine engineering drawings and related collections. A key deliverable is the creation of complete catalog records and the preparation of finding aids, including uploading the finding aid to the Online Archive of California to support discoverability and access.
Administrative and reporting expectations are also spelled out. The partner must provide the labor and support costs needed to complete the work, consult with key park staff, and submit an estimate before work begins showing available hours based on hourly pay rates plus administrative fees, all within a not-to-exceed limit referenced elsewhere in the agreement. Ongoing accountability is maintained through monthly status reporting due on the 30th of each month, including summaries of work performed, remaining funds, and estimated remaining hours. The partner must also clarify any administrative fee rate as a percentage of the total and explain what those fees cover, and provide staff benefits where applicable.
On the NPS side, the park (SAFR) commits to providing project management and technical oversight, including guidance, supplies, manuals, and procedures. NPS will monitor quality and completeness, set up regular discussions and reporting routines with partner and park staff, maintain a schedule to track progress, and prioritize which specific projects within the archival backlog are to be completed. Overall, the agreement is designed to combine partner capacity and specialized archival labor with NPS direction and standards, resulting in better-preserved collections, improved intellectual control through inventories and cataloging, and increased public and research access through published finding aids.
Frequently Asked Questions (FAQs)
Is this an open grant opportunity that organizations can apply for?
No. The notice is not an open call for applications. It is a public notice that the National Park Service (NPS) intends to make a non-competitive, single-source cooperative agreement award for a specific continuing project.
What is the title of the project described in this notice?
The continuing project is titled "Providing Access to Archival Collections of the San Francisco Maritime National Historical Park."
What is the Funding Announcement Number?
The Funding Announcement Number is P11PD80881.
Which federal program and authority does this award fall under?
The work falls under CFDA 15.946, Cultural Resources Management, and is authorized under 16 U.S.C. 1g.
Who is the intended recipient of the cooperative agreement?
The intended recipient named in the announcement is the Golden Gate National Parks Conservancy.
Who are the key contacts listed for this project?
Robin Wagner is listed as the Principal Investigator/Program Manager. Robbyn Jackson is identified as the NPS point of contact.
Why is this award being made as a single-source, non-competitive agreement?
The single-source justification is based on (1) the award being a continuation of ongoing education, stewardship, and preservation work under an existing cooperative agreement and (2) the partner organization having unique qualifications, including an on-site team of cultural resource professionals and educators already operating within the park, experience delivering park-specific and NPS-wide stewardship and diversity messages, and established relationships with heritage preservation organizations that support the park's cultural heritage goals.
What is the anticipated total award amount?
The anticipated total award amount is $460,000.
Is there a cost-share or matching requirement?
No. The notice states there is no cost-share requirement.
What is the period of performance?
The period of performance is three years, from 09/19/2011 to 09/18/2014.
Is this award a one-time payment or structured over time?
It is structured as a continuation award over the three-year period of performance.
What is the main purpose of the project?
The core purpose is to improve organization, preservation, and public access to the San Francisco Maritime National Historical Park (SAFR) Historic Documents Department collections.
What types of materials are included in the collections covered by this work?
The holdings include historic documents, photographs, audiovisual materials, and ship plans and drawings.
Where are the collections primarily housed?
The collection is primarily housed at Building E at Fort Mason Center.
Will archival materials be removed from the park for processing or storage?
The agreement emphasizes that items are to remain on-site. Removal is only permitted for transport to another approved storage location within the park.
Where will field work be performed?
Field work is performed wherever the items are physically located.
What kinds of archival processing activities are planned?
Planned activities include inventorying materials, arranging them from the series level down to the item level when appropriate, cataloging according to local park guidelines and NPS requirements, and rehousing materials to improve long-term stability.
What preservation or rehousing actions are specifically mentioned?
Examples include weeding, reboxing, labeling, creating folder lists, and identifying and correcting poor or inadequate housing.
Does the project include specialized stabilization treatments?
Yes. The scope includes stabilization treatments for specialized materials, with examples such as humidifying, flattening, and cleaning naval architectural and marine engineering drawings and related collections.
What are the expected public-access deliverables?
Key deliverables include the creation of complete catalog records and the preparation of finding aids, including uploading the finding aid to the Online Archive of California to support discoverability and access.
Who is responsible for carrying out the day-to-day archival work?
The statement of work assigns major implementation responsibilities to the partner organization, including providing qualified personnel to perform hands-on archival work and coordinating a work schedule with the park.
What qualification level is expected for staff performing the archival work?
The notice references federal proficiency benchmarks comparable to GS-1421 archival technician levels 05 and 07 and archivist level 09.
What planning or budgeting information must be provided before work begins?
Before work begins, the partner must submit an estimate showing available hours based on hourly pay rates plus administrative fees, within a not-to-exceed limit referenced elsewhere in the agreement.
Are administrative fees addressed in the reporting or budgeting requirements?
Yes. The partner must clarify any administrative fee rate as a percentage of the total and explain what those fees cover.
Are staff benefits included in expectations for the partner organization?
Yes. The partner is expected to provide staff benefits where applicable.
What are the required reporting and accountability expectations?
Monthly status reporting is required and is due on the 30th of each month. Reports must include summaries of work performed, remaining funds, and estimated remaining hours.
What role does NPS/SAFR play during the project?
NPS (SAFR) commits to providing project management and technical oversight, including guidance, supplies, manuals, and procedures, and will monitor quality and completeness.
How will progress be managed and priorities set?
NPS will set up regular discussions and reporting routines with partner and park staff, maintain a schedule to track progress, and prioritize which specific projects within the archival backlog are to be completed.
What overall outcomes is the agreement designed to achieve?
The agreement is designed to combine partner capacity and specialized archival labor with NPS direction and standards to produce better-preserved collections, improved intellectual control through inventories and cataloging, and increased public and research access through published finding aids.
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