Opportunity Information: Apply for SUBVENTION F08
Apply for SUBVENTION F08
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publication Subventions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on May 19, 2008 and posted on May 19, 2008.
- Applicants must submit their applications by Sep 2, 2008. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $10,000.00 in funding.
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Private institutions of higher education Public and State controlled institutions of higher education.
- Only those non profit presses publishing works by Publishing Historical Records projects that have been supported or endorsed by the NHPRC are eligible for support. Publishers applying to the Commission for subvention grants must do so before actual publication of the volume.
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Opportunity Summary:
The Publication Subventions opportunity (Funding Opportunity Number: SUBVENTION F08) is a discretionary grant program run by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration. Its purpose is to help preserve and broaden access to Americas documentary heritage by supporting the publication of historical documentary editions that the NHPRC has already sponsored or formally endorsed. The program focuses on getting these edited documentary volumes into the hands of readers and institutions in durable, long-lasting formats, while also pushing publishers to actively market the books beyond narrow academic circles so they reach scholars, teachers, and other interested audiences.
This funding is specifically designed as a publication subvention, meaning it is meant to offset the financial loss a nonprofit press expects to take by publishing a particular eligible volume. In other words, the NHPRC is not trying to fully fund a publishing program or provide general support to a press; it will only cover the projected shortfall tied to publishing that volume. The expected loss is calculated using a straightforward cost-and-revenue estimate approach: the press estimates revenue by taking the Association of American University Presses average net price and multiplying it by projected sales over the first three years, then subtracting that estimated revenue from the total costs (both manufacturing costs, such as printing and binding, and non-manufacturing costs, such as design or other pre-press expenses). The grant is meant to cover that calculated gap, not expenses beyond the demonstrated loss.
Awards under this opportunity cannot exceed $10,000 for a publication subvention. The NHPRC also allows more limited support for reprints of previously NHPRC-sponsored or endorsed volumes, providing up to $3,000 for reprinting, whether the reprint is produced in hardcover or paperback. The program also makes clear that it cares about archival permanence, encouraging (and effectively expecting) high standards for paper quality, printing, and binding so the resulting volumes will endure in libraries and archives for long-term use.
Eligibility is narrow and tied to both the type of organization and the type of publication. Applicants must be nonprofit presses, including 501(c)(3) nonprofits and presses affiliated with public, state-controlled, or private institutions of higher education, as long as they meet the nonprofit press requirement. Just as important, only presses publishing works connected to NHPRC-supported or NHPRC-endorsed Publishing Historical Records projects are eligible. Another key restriction is timing: publishers must apply for the subvention before the volume is actually published, so the program is aimed at supporting publication decisions and production planning rather than reimbursing work already completed.
The opportunity listed a cost sharing or matching requirement, meaning applicants should expect that the NHPRC will not be the sole source of support and that the budget structure will need to reflect an eligible match consistent with the full announcement. The posted date and creation date were May 19, 2008, with an application closing date of September 2, 2008 (archived October 2, 2008). NHPRC support under this cycle could begin no earlier than December 1, 2008. The program is categorized under Humanities (CFDA 89.003, National Historical Publications and Records Grants).
For applicants needing help accessing the full announcement or navigating the process, the listing provides a contact at the National Archives: David Davis, Grants Workflow Information Coordinator, at 202-357-5022.
Publication Subventions (SUBVENTION F08) - Frequently Asked Questions
What is the Publication Subventions opportunity (SUBVENTION F08)?
The Publication Subventions opportunity (Funding Opportunity Number: SUBVENTION F08) is a discretionary grant program run by the National Historical Publications and Records Commission (NHPRC), which is part of the National Archives and Records Administration. It supports the publication of certain historical documentary editions so they can be produced in durable formats and reach readers and institutions.
What is the purpose of this grant program?
The program is intended to help preserve and broaden access to America’s documentary heritage by supporting the publication of historical documentary editions that the NHPRC has already sponsored or formally endorsed. It emphasizes long-lasting production quality and encourages publishers to market the books beyond narrow academic audiences so they reach scholars, teachers, and other interested readers.
What kinds of publications does this funding support?
This funding supports edited documentary volumes that are connected to NHPRC-sponsored or NHPRC-endorsed Publishing Historical Records projects. The focus is on getting these documentary editions into readers’ and institutions’ hands in durable, archival-quality formats.
Is this grant meant to fully pay for publishing a book or support a press generally?
No. This is a publication subvention meant to offset the financial loss a nonprofit press expects to take by publishing a particular eligible volume. It is not intended to fully fund a publishing program or provide general operating support to a press.
How does NHPRC define a "publication subvention" in this program?
In this program, a publication subvention is funding designed to cover the projected shortfall (financial loss) tied to publishing one eligible volume. The press demonstrates that loss using a cost-and-revenue estimate, and NHPRC funds are meant to cover the resulting gap rather than broader or unrelated expenses.
How is the projected financial loss calculated for an eligible volume?
The press estimates revenue by taking the Association of American University Presses average net price and multiplying it by projected sales over the first three years. That estimated revenue is then subtracted from total costs, which include manufacturing costs (such as printing and binding) and non-manufacturing costs (such as design or other pre-press expenses). The calculated difference is the projected loss the subvention is intended to offset.
What costs are included in the loss calculation?
The estimate includes both manufacturing costs (for example, printing and binding) and non-manufacturing costs (for example, design and other pre-press expenses). The grant is meant to cover the demonstrated shortfall between these total costs and the estimated revenue.
What is the maximum award amount for a publication subvention?
Awards cannot exceed $10,000 for a publication subvention under this opportunity.
Does the program support reprints, and if so, how much?
Yes. The NHPRC allows more limited support for reprints of previously NHPRC-sponsored or NHPRC-endorsed volumes. Up to $3,000 is available for reprinting, whether the reprint is produced in hardcover or paperback.
Are there expectations about paper, printing, and binding quality?
Yes. The program emphasizes archival permanence and encourages high standards for paper quality, printing, and binding so the volumes will endure for long-term use in libraries and archives.
Who is eligible to apply?
Applicants must be nonprofit presses. This includes 501(c)(3) nonprofit presses and presses affiliated with public, state-controlled, or private institutions of higher education, as long as they meet the nonprofit press requirement.
Are all nonprofit presses eligible, or are there content-based restrictions?
Eligibility is also tied to the publication itself. Only presses publishing works connected to NHPRC-supported or NHPRC-endorsed Publishing Historical Records projects are eligible for this funding.
When must a publisher apply in relation to the publication date?
Publishers must apply for the subvention before the volume is published. The program is designed to support publication decisions and production planning, not to reimburse expenses for work already completed after publication.
Is there a cost sharing or matching requirement?
Yes. The opportunity lists a cost sharing or matching requirement, indicating that applicants should expect NHPRC will not be the sole source of support and that the budget will need to reflect an eligible match consistent with the full announcement.
What is the CFDA number and program area category for this opportunity?
The program is categorized under Humanities and is listed under CFDA 89.003, National Historical Publications and Records Grants.
When was this opportunity posted, and what was the application deadline?
The posted date and creation date were May 19, 2008. The application closing date was September 2, 2008. The listing was archived on October 2, 2008.
When could NHPRC support begin under this cycle?
NHPRC support under this cycle could begin no earlier than December 1, 2008.
Who can be contacted for help with the announcement or application process?
For help accessing the full announcement or navigating the process, the listing provides a contact at the National Archives: David Davis, Grants Workflow Information Coordinator, at 202-357-5022.
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Applicants who have applied for this opportunity (SUBVENTION F08) also looked into and applied for these:
| Funding Opportunity |
|---|
| Archives Detailed Processing Projects Apply for DETAILED 09 Funding Number: DETAILED 09 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| Historical Editing Fellowships Apply for FELLOWSHIP 09 Funding Number: FELLOWSHIP 09 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $55,000 |
| Publishing Historical Records Apply for PUBLISHING 09 Funding Number: PUBLISHING 09 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $130,000 |
| Americas Media Makers Development Grants Apply for 20080827 TD Funding Number: 20080827 TD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $75,000 |
| Fellowship Programs at Independent Research Institutions Apply for 20080819 RA Funding Number: 20080819 RA Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $500,000 |
| Professional Development Grants for Archives and Historical Publishing Apply for PRODEV 09 Funding Number: PRODEV 09 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
| Strategies and Tools for Archives and Historical Publishing Projects Apply for STRATEGIES 09 Funding Number: STRATEGIES 09 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Interpreting Americas Historic Places Planning Grants Apply for 20080827 BP Funding Number: 20080827 BP Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $75,000 |
| Interpreting Americas Historic Places Implementation Grants Apply for 20080827 BR Funding Number: 20080827 BR Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| Picturing America School Collaboration Projects Apply for 20081001 AP Funding Number: 20081001 AP Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Transcribing the Founders Papers for Online Access Pilot Project Apply for TRANSCRIBING 09 Funding Number: TRANSCRIBING 09 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $250,000 |
| DFG/NEH Bilateral Digital Humanities Program Apply for 20081015 HG Funding Number: 20081015 HG Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Teaching Development Fellowships Apply for 20081001 FW Funding Number: 20081001 FW Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $21,000 |
| Americas Historical and Cultural Organizations Planning Grants Apply for 20080827 GE Funding Number: 20080827 GE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $75,000 |
| Americas Historical and Cultural Organizations Implementation Grants Apply for 20080827 GI Funding Number: 20080827 GI Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| Scholarly Editions Apply for 20081105 RQ Funding Number: 20081105 RQ Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $300,000 |
| Collaborative research Apply for 20081105 RZ Funding Number: 20081105 RZ Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $300,000 |
| National Digital Newspaper Program Apply for 20081104 PJ Funding Number: 20081104 PJ Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $400,000 |
| Digital Humanities Start Up Grants Apply for 20081008 HD Funding Number: 20081008 HD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,000 |
| NEH/DFG Symposia and Workshops Program Apply for 20081104 HW Funding Number: 20081104 HW Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
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