Opportunity Information: Apply for SUBVENTIONS 10
Apply for SUBVENTIONS 10
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publication Subventions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Aug 13, 2009 and posted on Dec 11, 2008.
- Applicants must submit their applications by Mar 6, 2009 There are two competitions each year in this category. Applicants may apply against either deadline. First competition Deadline March 6, 2009 NHPRC support begins no earlier than July 1, 2009. Second competition Deadline September 4, 2009 NHPRC support begins no earlier than January 1, 2010.. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $10,000.00 in funding.
- Eligible applicants include: Private institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Public and State controlled institutions of higher education.
- Only non profit presses that are publishing works by editing projects that have been supported or endorsed by the NHPRC are eligible to apply. Ineligible applications will not be reviewed. Publishers applying to the Commission for subvention grants must do so before actual publication of the volume.
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Opportunity Summary:
The National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, offers Publication Subventions to help nonprofit presses publish volumes from historical documentary editing projects that the NHPRC has already supported or formally endorsed. The point of the program is to make sure these documentary editions reach the widest possible audience while also meeting high standards for long-term durability, including archival-quality paper, printing, and binding. Beyond production quality, the NHPRC places real emphasis on distribution and visibility, expecting grantees to pursue energetic, creative marketing aimed not only at scholars but also teachers and other interested readers.
Funding is available as a discretionary grant, with an award ceiling of $10,000 for a project period of up to two years, and the Commission anticipates making roughly 15 awards through the program. Subvention funds are designed to cover only the publisher's expected financial loss on a specific volume, rather than providing general support for publishing operations. The loss estimate is calculated using a standard approach associated with the Association of American University Presses: the press uses the average net price multiplied by estimated sales over the first three years, then subtracts that revenue estimate from the total manufacturing and non-manufacturing costs for the volume. For reprints of NHPRC-sponsored or endorsed volumes, the Commission may provide up to $3,000, and it typically will not cover more than half of the eligible reprinting costs, whether the reprint is hardcover or paperback.
Cost sharing is required, meaning the applicant must commit its own resources toward the overall project costs. The required match can come from a wide range of press expenses tied directly to producing and distributing the volume, including editorial work, composition, design, production materials, printing and binding, marketing, and fulfillment. A key practical rule is that presses must apply before the volume is actually published; proposals submitted after publication are not eligible for review.
Eligibility is limited to nonprofit presses publishing works produced by projects that have been supported or endorsed by the NHPRC. The eligible applicant categories include nonprofit organizations with 501(c)(3) status and eligible public or private institutions of higher education, but the eligibility requirement is narrow in practice: if the volume is not tied to an NHPRC-supported or endorsed editing project, the application is considered ineligible and will not be reviewed.
Applications must be submitted through Grants.gov and must include the required federal forms and the program budget form: Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), and the NHPRC Subvention budget form, following the specific Subvention Grant Application Instructions. The opportunity historically operated with two competitions per year, with separate deadlines and start dates for NHPRC support (for example, one cycle beginning no earlier than July 1 and another beginning no earlier than January 1), so applicants are expected to select the deadline that best matches their publication timeline.
The NHPRC also includes standard federal rights and acknowledgment requirements. Under federal regulations, the government retains a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the supported work for federal government purposes, and to authorize others to do the same. In addition, every publication and product resulting from the grant must clearly acknowledge NHPRC support. For applicants needing assistance or unable to access the full announcement electronically, the listed contact for the program is David Davis, Grants Workflow Information Coordinator, at 202-357-5022.
Frequently Asked Questions (FAQs): NHPRC Publication Subventions
What is the NHPRC Publication Subventions program?
The National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, offers Publication Subventions to help nonprofit presses publish volumes from historical documentary editing projects that the NHPRC has already supported or formally endorsed.
What is the main purpose of this funding?
The program is intended to help documentary editions reach the widest possible audience while meeting high standards for long-term durability. NHPRC emphasizes archival-quality materials (such as paper) and durable printing and binding, and it expects strong distribution and visibility efforts so the volume reaches not only scholars but also teachers and other interested readers.
Who is eligible to apply?
Eligibility is limited to nonprofit presses publishing works produced by projects that have been supported or endorsed by the NHPRC. Eligible applicant categories include nonprofit organizations with 501(c)(3) status and eligible public or private institutions of higher education.
Are all nonprofit presses eligible?
No. The eligibility requirement is narrow in practice. If the volume is not tied to an NHPRC-supported or NHPRC-endorsed documentary editing project, the application is considered ineligible and will not be reviewed.
What types of publications or volumes does NHPRC want to support?
The subventions are intended for volumes from historical documentary editing projects that NHPRC has already supported or endorsed. The program places particular importance on both production durability (archival-quality paper, printing, and binding) and on distribution and visibility.
How much funding is available per award?
This is a discretionary grant with an award ceiling of $10,000.
How long can the project period be?
The project period can be up to two years.
How many awards does NHPRC expect to make?
The Commission anticipates making roughly 15 awards through the program.
What can the subvention funds be used for?
Subvention funds are designed to cover only the publisher's expected financial loss on a specific volume, rather than providing general operating support for publishing operations.
Does this grant provide general support for a press or its overall publishing program?
No. The funds are limited to the expected loss tied to a specific volume, not general support for broader publishing operations.
How does NHPRC define or calculate the "expected financial loss" on a volume?
The loss estimate follows a standard approach associated with the Association of American University Presses. The press calculates the average net price multiplied by estimated sales over the first three years, then subtracts that estimated revenue from the total manufacturing and non-manufacturing costs for the volume.
Is funding available for reprints?
Yes. For reprints of NHPRC-sponsored or NHPRC-endorsed volumes, the Commission may provide up to $3,000.
Will NHPRC cover the full cost of reprinting?
Typically no. NHPRC generally will not cover more than half of the eligible reprinting costs, whether the reprint is hardcover or paperback.
Is cost sharing (matching) required?
Yes. Cost sharing is required, meaning the applicant must commit its own resources toward the overall project costs.
What kinds of costs can be used to meet the cost-share requirement?
The match can come from a wide range of press expenses tied directly to producing and distributing the volume, including editorial work, composition, design, production materials, printing and binding, marketing, and fulfillment.
Does NHPRC require anything specific regarding marketing and distribution?
Yes. Beyond production quality, NHPRC emphasizes distribution and visibility. Grantees are expected to pursue energetic, creative marketing aimed not only at scholars but also teachers and other interested readers.
What production standards does NHPRC care about?
NHPRC stresses long-term durability and expects volumes to meet high standards, including archival-quality paper, as well as durable printing and binding.
When must a press submit its application relative to publication?
Presses must apply before the volume is actually published. Proposals submitted after publication are not eligible for review.
How do applicants submit an application?
Applications must be submitted through Grants.gov.
What required forms must be included in the application?
Applications must include the required federal forms and the program budget form: Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), and the NHPRC Subvention budget form. Applicants must also follow the specific Subvention Grant Application Instructions.
How often does NHPRC run this opportunity and how do deadlines work?
The opportunity has historically operated with two competitions per year, with separate deadlines and start dates for NHPRC support. Applicants are expected to select the deadline that best matches their publication timeline.
What are examples of start dates for grant support?
Examples provided include one cycle beginning no earlier than July 1 and another beginning no earlier than January 1 (with corresponding deadlines).
Are there federal rights or licensing requirements tied to accepting the grant?
Yes. Under federal regulations, the government retains a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the supported work for federal government purposes, and to authorize others to do the same.
Is acknowledgment of NHPRC support required in the publication?
Yes. Every publication and product resulting from the grant must clearly acknowledge NHPRC support.
Who can applicants contact for help or if they cannot access the full announcement electronically?
The listed contact is David Davis, Grants Workflow Information Coordinator, at 202-357-5022.
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