Opportunity Information: Apply for SUBVENTIONS 201003
Apply for SUBVENTIONS 201003
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publication Subventions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Dec 8, 2009 and posted on Dec 8, 2009.
- Applicants must submit their applications by Mar 4, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $10,000.00 in funding.
- Eligible applicants include: Private institutions of higher education Public and State controlled institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
- Only non profit presses that are publishing works by editing projects that have been supported or endorsed by the NHPRC are eligible to apply. Ineligible applications will not be reviewed. Publishers applying to the Commission for subvention grants must do so before actual publication of the volume.
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Opportunity Summary:
The Publication Subventions opportunity is a discretionary grant program run by the National Historical Publications and Records Commission (NHPRC), which is part of the National Archives and Records Administration (NARA). Its purpose is to help get important historical documentary editions into print and into readers hands, especially editions that have already been sponsored or formally endorsed by NHPRC. The program is built around the idea that documentary editing projects preserve and interpret key records of American history, government, and culture, and that publishing high quality editions is essential to making that documentary heritage widely usable by scholars, teachers, students, and the public.
Funding is aimed specifically at non-profit presses that are publishing volumes produced by NHPRC supported or endorsed editing projects. A key eligibility point is that only those non-profit publishers working with NHPRC-backed editions can apply, and ineligible applications are not reviewed. Another important timing requirement is that publishers must apply before the volume is actually published, and the grant period cannot begin until the publisher has received the final manuscript. The grant term can run from 12 to 24 months, giving presses time to complete production and distribution work once the manuscript is in hand.
The maximum award for a publication subvention is 10,000 dollars, with no stated minimum award floor. NHPRC anticipated making around 15 awards, for a total program amount up to 150,000 dollars. Cost sharing (matching) is required, meaning the applicant must contribute financially to the project costs rather than relying solely on federal support. Allowed cost-share categories are broad and can include editorial work, composition, design, production materials, printing and binding, marketing, and fulfillment. The program is not designed to pay the full production bill; instead, it is meant to cover only the estimated financial loss a press expects to incur by publishing a particular scholarly volume. NHPRC describes a standard way to estimate that loss: using an Association of American University Presses-style approach, presses estimate revenue as average net price times projected sales over the first three years, then subtract that from the total manufacturing and non-manufacturing costs to calculate the expected deficit. The NHPRC subvention is capped at 10,000 dollars regardless of the deficit calculation.
There is also a smaller reprinting option. NHPRC may provide up to 3,000 dollars to support the reprinting of NHPRC sponsored or endorsed volumes (either hardcover or paperback). For reprints, the Commission typically covers no more than half of the reprinting costs, reinforcing the expectation that the publisher shares the financial responsibility.
Beyond finances, NHPRC places strong emphasis on quality and reach. It encourages (and effectively expects) the use of high archival permanence standards for paper, printing, and binding so the published volumes endure over time. It also expects vigorous, creative marketing so these editions reach not only specialist scholars but also educators and broader audiences. Recipients must provide explicit acknowledgment of NHPRC support in the publication and related products, and must also include similar acknowledgment on websites and in media or public information releases.
Awardees have several concrete deliverables and compliance conditions. They must provide fifteen complimentary copies of each subsidized volume: five copies go to the Commission, and ten go to the editing project responsible for the volume, in addition to any copies the project may already be entitled to under separate agreements. In addition, consistent with federal regulations, the government retains a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the work for federal government purposes, and to authorize others to do the same. This licensing clause does not necessarily replace the publisher's rights, but it ensures the federal government can use the funded work in support of its public mission.
Administrative details in the announcement identify the opportunity as Funding Opportunity Number SUBVENTIONS 201003 under CFDA 89.003 (National Historical Publications and Records Grants), categorized under Humanities/Cultural Affairs. Eligible applicants listed include private and public institutions of higher education and 501(c)(3) nonprofits, but the practical eligibility gate is that the applicant must be a non-profit press publishing an NHPRC sponsored or endorsed documentary edition. The announcement includes dates indicating it was posted in December 2009 with a closing date listed as March 4, 2010 (with an earlier original closing date of June 3, 2010), and provides a contact for access issues: David Davis, Grants Workflow Coordinator, at 202-357-5022.
Publication Subventions (NHPRC/NARA) - FAQs
1) What is the Publication Subventions program?
The Publication Subventions opportunity is a discretionary grant program administered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). It supports getting important historical documentary editions into print and into readers' hands, particularly editions already sponsored or formally endorsed by NHPRC.
2) What is the purpose of this funding?
The program is designed to help publish high-quality documentary editions that preserve and interpret key records of American history, government, and culture. The goal is to make this documentary heritage widely usable by scholars, teachers, students, and the public.
3) Who is eligible to apply?
Funding is aimed specifically at non-profit presses that are publishing volumes produced by NHPRC supported or endorsed documentary editing projects. While the announcement lists eligible applicant types such as public and private institutions of higher education and 501(c)(3) nonprofits, the practical eligibility requirement is that the applicant must be a non-profit publisher working with an NHPRC-sponsored or NHPRC-endorsed edition.
4) Are ineligible applications reviewed?
No. The opportunity states that only eligible non-profit publishers working with NHPRC-backed editions can apply, and ineligible applications are not reviewed.
5) When must a publisher apply?
The publisher must apply before the volume is actually published.
6) When can the grant period begin?
The grant period cannot begin until the publisher has received the final manuscript.
7) How long is the grant term?
The grant term can run from 12 to 24 months, allowing time for production and distribution work once the final manuscript is in hand.
8) What is the maximum award amount for a publication subvention?
The maximum award for a publication subvention is $10,000. No minimum award amount is stated.
9) How many awards does NHPRC expect to make, and what is the total funding?
NHPRC anticipated making about 15 awards, with a total program amount up to $150,000.
10) Is cost sharing (matching) required?
Yes. Cost sharing is required, meaning the applicant must contribute financially to project costs rather than relying entirely on federal support.
11) What types of costs can be included as cost share?
Allowed cost-share categories are broad and can include editorial work, composition, design, production materials, printing and binding, marketing, and fulfillment.
12) Is this grant intended to cover the full production cost of the volume?
No. The program is not designed to pay the full production bill. It is intended to cover only the estimated financial loss a press expects to incur by publishing a particular scholarly volume.
13) How does NHPRC describe estimating the press's expected financial loss?
NHPRC describes a standard approach similar to an Association of American University Presses method: estimate revenue as average net price multiplied by projected sales over the first three years, then subtract that estimated revenue from total manufacturing and non-manufacturing costs to calculate the expected deficit. The NHPRC subvention is capped at $10,000 regardless of the deficit calculation.
14) Is there an option for reprinting already-published volumes?
Yes. NHPRC may provide up to $3,000 to support the reprinting of NHPRC sponsored or endorsed volumes (either hardcover or paperback).
15) How much of reprinting costs will NHPRC typically cover?
For reprints, the Commission typically covers no more than half of the reprinting costs, reflecting the expectation that the publisher shares financial responsibility.
16) Are there expectations about paper, printing, and binding quality?
Yes. NHPRC encourages (and effectively expects) the use of high archival permanence standards for paper, printing, and binding so the volumes endure over time.
17) Are there expectations for marketing and distribution?
Yes. NHPRC expects vigorous, creative marketing so that the editions reach not only specialist scholars but also educators and broader audiences.
18) How must NHPRC support be acknowledged?
Recipients must provide explicit acknowledgment of NHPRC support in the publication and related products. Similar acknowledgment must also appear on websites and in media or public information releases.
19) Are complimentary copies required as part of the award?
Yes. Awardees must provide fifteen complimentary copies of each subsidized volume: five copies to the Commission and ten copies to the editing project responsible for the volume, in addition to any other copies the project may already be entitled to under separate agreements.
20) Does the federal government receive any license rights in the funded work?
Yes. Consistent with federal regulations, the government retains a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the work for federal government purposes, and to authorize others to do the same. The announcement indicates this does not necessarily replace the publisher's rights, but ensures the federal government can use the funded work in support of its public mission.
21) What is the Funding Opportunity Number and CFDA number?
The opportunity is identified as Funding Opportunity Number SUBVENTIONS 201003 under CFDA 89.003 (National Historical Publications and Records Grants).
22) What is the program category?
The announcement categorizes the opportunity under Humanities/Cultural Affairs.
23) What are the posting and closing dates listed in the announcement?
The announcement indicates it was posted in December 2009. It lists a closing date of March 4, 2010, and notes an earlier original closing date of June 3, 2010.
24) Who should be contacted for access issues?
The announcement provides a contact for access issues: David Davis, Grants Workflow Coordinator, at 202-357-5022.
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