Opportunity Information: Apply for SUBVENTIONS 201009
Apply for SUBVENTIONS 201009
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publication Subventions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Jun 3, 2010 and posted on Jun 3, 2010.
- Applicants must submit their applications by Sep 9, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $10,000.00 in funding.
- Eligible applicants include: Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Private institutions of higher education Public and State controlled institutions of higher education.
- Only non profit presses that are publishing works by editing projects that have been supported or endorsed by the NHPRC are eligible to apply. Ineligible applications will not be reviewed. Publishers applying to the Commission for subvention grants must do so before actual publication of the volume.
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Opportunity Summary:
The National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA), offers this discretionary grant opportunity to help non-profit presses publish historical documentary editions that the NHPRC has previously sponsored or formally endorsed. The purpose is to strengthen public access to Americas documentary record by supporting the publication of vetted editions that help people better understand US democracy, history, and culture. In addition to simply getting these volumes into print, the program is designed to push for broad distribution, long-term usability, and high production quality, especially around archival permanence standards for paper, printing, and binding.
Funding is provided as a publication subvention, meaning the grant is meant to offset the costs of producing and distributing a specific volume rather than to support the underlying editorial work. Applicants can request up to $10,000 for a project period lasting between 12 and 24 months, and the grant period cannot start until the publisher has actually received the manuscript. The NHPRC also makes clear that it expects active, energetic marketing, with an emphasis on reaching scholars and teachers but also broader audiences. The overall message is that the Commission is not just paying for printing; it is investing in visibility, access, and durability of important documentary editions.
Eligibility is narrow and is enforced strictly: only non-profit presses publishing works produced by editing projects that have been supported or endorsed by the NHPRC may apply, and applications that do not meet this requirement are deemed ineligible and will not be reviewed. The opportunity lists eligible applicant categories that include nonprofits (including 501(c)(3) organizations), as well as public, state-controlled, and private institutions of higher education, but the controlling rule is that the applicant must be a non-profit press tied to an NHPRC-supported or endorsed edition. Another key constraint is timing: publishers must apply before the volume is actually published.
Recipients have several compliance and deliverable obligations. The Commission requires a specific written acknowledgment of NHPRC support in any publication or product assisted by the grant, and it also requires similar acknowledgment on websites and in media or press releases. In addition, grantees must provide fifteen complimentary copies of each subvented volume: five copies go to the Commission and ten copies go to the editorial project that prepared the volume, and those ten copies must be in addition to any copies the press already owes the project under other agreements. The announcement also notes a standard federal rights condition: the federal government retains a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the work for government purposes and to authorize others to do so.
This program includes a cost sharing or matching requirement, so applicants should expect to contribute non-federal resources as part of the project budget. The opportunity was posted June 3, 2010, with an application closing date of September 9, 2010 (archived October 9, 2010). The funding opportunity number is SUBVENTIONS 201009, under CFDA 89.003 (National Historical Publications and Records Grants). For planning purposes, applicants are directed to consult the NHPRC guidance on what it does and does not fund, and to review the full announcement for additional requirements and limitations. The listed program contact for access issues is Tim Connelly, Director for Publications.
Frequently Asked Questions (FAQs)
What is this NHPRC grant opportunity?
This is a discretionary grant opportunity from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). It supports non-profit presses in publishing historical documentary editions that the NHPRC has previously sponsored or formally endorsed.
What is the main purpose of the program?
The program is designed to strengthen public access to America's documentary record by helping publish vetted documentary editions that support understanding of US democracy, history, and culture. Beyond simply printing a book, the program emphasizes broad distribution, long-term usability, and high production quality, including archival permanence standards for paper, printing, and binding.
What types of costs does the grant support?
Funding is provided as a publication subvention. That means the grant is intended to offset costs of producing and distributing a specific volume, rather than supporting the underlying editorial work that created the edition.
What is the maximum award amount?
Applicants may request up to $10,000.
How long is the project period?
The project period must be between 12 and 24 months.
When can the grant period start?
The grant period cannot begin until the publisher has actually received the manuscript.
Who is eligible to apply?
Eligibility is narrow and strictly enforced. Only non-profit presses publishing works produced by editing projects that have been supported or endorsed by the NHPRC may apply. Applications that do not meet this requirement are considered ineligible and will not be reviewed.
The opportunity lists several eligible applicant categories. Does that mean any nonprofit or university can apply?
No. While the opportunity lists eligible applicant categories such as nonprofits (including 501(c)(3) organizations) and public, state-controlled, and private institutions of higher education, the controlling rule is that the applicant must be a non-profit press tied to an NHPRC-supported or NHPRC-endorsed documentary edition.
Does the volume need to be connected to a specific type of project?
Yes. The volume must come from an editing project that the NHPRC has previously sponsored or formally endorsed, and the press must be publishing that supported or endorsed edition.
Can a publisher apply after a volume is already published?
No. A key timing requirement is that publishers must apply before the volume is actually published.
Is marketing and distribution part of what the NHPRC expects?
Yes. The NHPRC states that it expects active, energetic marketing. The emphasis is on reaching scholars and teachers, while also reaching broader audiences. The program frames the investment as supporting visibility and access, not just printing.
Are there production quality expectations?
Yes. The program emphasizes high production quality and specifically highlights archival permanence standards for paper, printing, and binding.
Is there a cost sharing or matching requirement?
Yes. The program includes a cost sharing or matching requirement, meaning applicants should expect to contribute non-federal resources as part of the project budget.
Are there required acknowledgments of NHPRC support?
Yes. The Commission requires a specific written acknowledgment of NHPRC support in any publication or product assisted by the grant. Similar acknowledgment is also required on websites and in media or press releases.
How many complimentary copies must the grantee provide?
Grantees must provide fifteen complimentary copies of each subvented volume: five copies to the Commission and ten copies to the editorial project that prepared the volume.
Do the ten copies to the editorial project count toward other copies the press may owe under separate agreements?
No. The announcement states that the ten copies provided to the editorial project must be in addition to any copies the press already owes the project under other agreements.
What rights does the federal government retain in the supported work?
The announcement includes a standard federal rights condition: the federal government retains a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the work for government purposes and to authorize others to do so.
What are the key dates for this opportunity?
The opportunity was posted on June 3, 2010. The application closing date was September 9, 2010, and the opportunity was archived on October 9, 2010.
What is the funding opportunity number and CFDA number?
The funding opportunity number is SUBVENTIONS 201009. The CFDA number is 89.003 (National Historical Publications and Records Grants).
What should applicants review before applying?
Applicants are directed to consult NHPRC guidance on what it does and does not fund and to review the full announcement for additional requirements and limitations.
Who is the listed program contact for access issues?
The listed program contact for access issues is Tim Connelly, Director for Publications.
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