Opportunity Information: Apply for SUBVENTIONS 201103
Apply for SUBVENTIONS 201103
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publication Subventions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Dec 13, 2010 and posted on Dec 14, 2010.
- Applicants must submit their applications by Mar 3, 2011. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $10,000.00 in funding.
- Eligible applicants include: Public and State controlled institutions of higher education Private institutions of higher education Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education.
- Only non profit presses that are publishing works by editing projects that have been supported or endorsed by the NHPRC are eligible to apply. Ineligible applications will not be reviewed. Publishers applying to the Commission for subvention grants must do so before actual publication of the volume.
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Opportunity Summary:
The Publication Subventions opportunity is a discretionary grant program run by the National Historical Publications and Records Commission (NHPRC), which is part of the National Archives and Records Administration (NARA). Its purpose is to help get important historical documentary editions into the hands of readers by offsetting the financial losses nonprofit presses often face when publishing specialized scholarly volumes. The larger mission behind the program is to support the preservation and public use of Americas documentary heritage, especially materials that deepen understanding of US democracy, history, and culture. The emphasis is not only on producing the books, but on ensuring they are durable, broadly distributed, and actively promoted to audiences such as scholars, teachers, and the general public.
Funding is provided as a subvention to support the publication of volumes that come from editing projects already supported or formally endorsed by the NHPRC. Only nonprofit presses publishing those specific NHPRC-sponsored or NHPRC-endorsed editions are eligible to apply, and applications that do not meet that eligibility requirement are considered ineligible and will not be reviewed. Publishers must apply before the volume is actually published. The program was posted in December 2010 with a closing date of March 3, 2011 (Funding Opportunity Number SUBVENTIONS 201103; CFDA 89.003).
Awards are capped at 10,000 dollars per project, with grant periods ranging from 12 to 24 months. A key timing rule is that the grant period cannot start until the publisher has received the manuscript. NHPRC anticipated making about 11 awards under this cycle, for a total program amount up to 110,000 dollars. While the award floor is listed as 0, the practical limit is driven by the subvention logic: the Commission funds only the estimated loss a press expects to incur by publishing the volume, up to the 10,000 dollar ceiling.
The program requires cost sharing (matching). In other words, the applicant must pledge a financial contribution toward the total project cost, and that contribution can cover a wide range of publishing expenses. Eligible cost share items include editorial work, composition, design, production materials, printing and binding, marketing, and fulfillment. NHPRC frames the subvention specifically as coverage for the presses projected shortfall rather than a general subsidy. The loss calculation is tied to a standard approach referenced through the Association of American University Presses: estimate revenue using average net price times projected sales over the first three years, then subtract that figure from the total manufacturing and non-manufacturing costs to determine the expected loss. The NHPRC subvention can cover that loss amount, but never more than 10,000 dollars.
The announcement also addresses reprints. The Commission may provide up to 3,000 dollars to support reprinting of NHPRC-sponsored or NHPRC-endorsed volumes, in either hardcover or paperback. For reprints, NHPRC will normally pay no more than half of the associated reprinting costs, meaning presses should expect to cover the remainder through their own funds or other sources.
Several conditions come with the award. Under federal regulations, the government retains a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the work for federal government purposes, and to authorize others to do so as well. NHPRC also requires prominent acknowledgment of its support in all publications and products that benefited from the grant. That acknowledgment must also appear on relevant websites and in any media or public information releases. In addition, grantees must provide 15 complimentary copies of each supported volume: 5 copies go directly to the Commission, and 10 copies must be sent to the editing project responsible for the volume. Those 10 copies must be provided on top of any copies the project may already be entitled to under separate agreements.
Overall, this opportunity is designed for nonprofit scholarly publishers working with NHPRC-backed documentary editing projects who need targeted help closing the financial gap between the real costs of producing archival-quality volumes and the limited revenue those volumes typically generate. The program pairs that financial support with expectations about permanence standards, proactive marketing, formal credit to NHPRC, and distribution of complimentary copies to both the Commission and the originating editing project.
Publication Subventions (NHPRC/NARA) - Frequently Asked Questions
What is the Publication Subventions grant program?
The Publication Subventions opportunity is a discretionary grant program of the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). It provides publication subventions to help offset the financial losses nonprofit presses often face when publishing specialized scholarly documentary editions.
What is the main purpose of this funding?
The program is intended to help get important historical documentary editions into the hands of readers by covering a press's projected publishing shortfall. The broader mission is to support preservation and public use of America's documentary heritage, especially resources that deepen understanding of US democracy, history, and culture.
Is the focus only on producing the book?
No. The emphasis includes producing durable volumes that are broadly distributed and actively promoted to audiences such as scholars, teachers, and the general public.
Who is eligible to apply?
Only nonprofit presses publishing volumes that come from editing projects already supported or formally endorsed by NHPRC are eligible to apply.
What happens if a press does not meet the eligibility requirement?
Applications that do not meet the requirement (being a nonprofit press publishing an NHPRC-supported or NHPRC-endorsed edition) are considered ineligible and will not be reviewed.
Do the volumes have to be tied to an NHPRC project?
Yes. Funding is specifically for volumes that come from documentary editing projects already supported or formally endorsed by NHPRC.
When must an application be submitted relative to publication?
Publishers must apply before the volume is actually published.
What is the maximum award amount?
Awards are capped at $10,000 per project.
How long can the grant period be?
Grant periods range from 12 to 24 months.
When can the grant period begin?
The grant period cannot start until the publisher has received the manuscript.
How many awards were expected in this cycle, and what was the total amount available?
NHPRC anticipated making about 11 awards in this cycle, with a total program amount up to $110,000.
What is the Funding Opportunity Number and CFDA number for this announcement?
The Funding Opportunity Number is SUBVENTIONS 201103, and the CFDA number is 89.003.
When was this opportunity posted and when did it close?
The program was posted in December 2010, with a closing date of March 3, 2011.
Is there a minimum (floor) award amount?
The award floor is listed as $0. In practice, the amount is driven by the subvention logic: NHPRC funds only the estimated loss the press expects to incur, up to the $10,000 cap.
What does NHPRC mean by a "subvention" in this program?
NHPRC frames the subvention as coverage for the press's projected shortfall (estimated loss) for publishing the supported volume, rather than a general subsidy.
How is the estimated loss calculated?
The loss calculation is tied to a standard approach referenced through the Association of American University Presses: estimate revenue by multiplying the average net price by projected sales over the first three years, then subtract that estimated revenue from the total manufacturing and non-manufacturing costs. The result is the expected loss.
Can NHPRC cover the full estimated loss?
NHPRC can cover the estimated loss amount, but never more than $10,000 per project.
Is cost sharing (matching) required?
Yes. The program requires cost sharing, meaning the applicant must pledge a financial contribution toward the total project cost.
What kinds of expenses can be used for the cost share/match?
The applicant's cost share contribution can cover a broad range of publishing expenses, including editorial work, composition, design, production materials, printing and binding, marketing, and fulfillment.
Does the program support reprints?
Yes. The Commission may provide up to $3,000 to support reprinting of NHPRC-sponsored or NHPRC-endorsed volumes, in either hardcover or paperback.
How much of reprinting costs will NHPRC typically cover?
For reprints, NHPRC will normally pay no more than half of the associated reprinting costs, so presses should expect to cover the remainder through their own funds or other sources.
What rights does the federal government retain in works supported by this award?
Under federal regulations, the government retains a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the work for federal government purposes, and to authorize others to do so.
Is acknowledgement of NHPRC support required?
Yes. NHPRC requires prominent acknowledgment of its support in all publications and products that benefited from the grant.
Where must the NHPRC acknowledgment appear?
The acknowledgment must appear in the publication/product itself and also on relevant websites and in any media or public information releases.
Are complimentary copies required as part of the award conditions?
Yes. Grantees must provide 15 complimentary copies of each supported volume.
How are the 15 complimentary copies distributed?
Five copies go to the Commission, and ten copies must be sent to the editing project responsible for the volume.
Do the ten copies for the editing project replace other contractual copies?
No. Those ten copies must be provided in addition to any copies the project may already be entitled to under separate agreements.
What types of publishers is this opportunity designed for?
This opportunity is designed for nonprofit scholarly publishers working with NHPRC-backed documentary editing projects who need targeted help closing the gap between the real costs of producing archival-quality volumes and the limited revenue those volumes typically generate.
What expectations come with receiving a subvention beyond the financial support?
The program pairs financial support with expectations about permanence (durability), broad distribution, proactive marketing, prominent credit to NHPRC, and delivery of complimentary copies to both the Commission and the originating editing project.
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