Opportunity Information: Apply for EDITIONS 201408
Apply for EDITIONS 201408
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records in Documentary Editions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Apr 16, 2014 and posted on Apr 17, 2014.
- Applicants must submit their applications by Aug 27, 2014. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $2,500,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 25 candidate(s).
- Eligible applicants include: Private institutions of higher education Native American tribal governments (Federally recognized) County governments State governments Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Public and State controlled institutions of higher education City or township governments.
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Opportunity Summary:
Publishing Historical Records in Documentary Editions is a competitive grant program run by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. It supports projects that produce documentary editions of historically significant American records, with the central aim of expanding public access to primary sources and providing strong editorial context so the documents can be used and understood by broad audiences. Projects may focus on the papers of major individuals in American life or on collections that illuminate larger movements and themes such as politics, military affairs, business, social reform, and the arts. A key expectation is that the national significance of the materials and their anticipated value to researchers, educators, and the general public must be substantial enough to justify the project costs.
The program funds the core work required to turn raw historical records into publishable documentary editions. Supported activities include collecting and assembling source materials, describing and preserving them, compiling and organizing the content, and carrying out the editorial work needed to prepare accurate, contextualized editions for publication. The NHPRC makes clear that it is prioritizing documentary source materials rather than literary or critical editions of works that are already published; projects centered on critical editions of published texts are generally not supported unless those works make up only a small part of a larger documentary editing effort grounded in archival records.
A strong emphasis is placed on digital access. The NHPRC encourages projects, when feasible and appropriate, to provide free and open online access to the edition, while still allowing applicants to pursue print publication as part of a broader dissemination plan. The opportunity also draws a firm line between print-only approaches and online access expectations: ongoing projects that were still producing only print editions were expected either to finish by 2018 or to develop plans to deliver an online edition by 2018, with the option to continue producing print volumes alongside the digital edition. New projects and applicants without prior NHPRC support were required to include plans for an online edition and, in the announcement described, to apply at the later deadline (December 4, 2014).
Funding is offered as one-year grants, with award amounts ranging from $30,000 to $200,000. The NHPRC anticipated making up to 25 awards in this category, with total program funding of up to $2.5 million. Grant-funded work could begin no earlier than March 1, 2015. Recipients must acknowledge NHPRC support in resulting publications, websites, and other products that come out of the grant.
Eligibility is broad across the nonprofit, academic, governmental, and Tribal sectors. Eligible applicants include nonprofit organizations (including 501(c)(3) entities), colleges and universities (public, state-controlled, and private), state and local government agencies (including county and city/township governments), and federally recognized or state-recognized Native American tribes or groups. The program requires cost sharing (matching), meaning applicants must contribute financially to the total project cost through allowable direct or indirect costs, in-kind support, third-party non-federal contributions, or project-generated income. As a rule, the Commission typically covers no more than 50 percent of total project costs for awards in this documentary editions category.
Administratively, applicants must be registered in the System for Award Management (SAM) before applying and must keep that registration active through the application and award period. Applications must include a valid DUNS number (as specified in the announcement). A complete submission package includes Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), along with a project narrative, summary, supplementary materials, and a budget. Applications missing required components are not considered, and ineligible applications are not reviewed.
The specific opportunity referenced is identified as Funding Opportunity Number EDITIONS 201408 (CFDA 89.003, National Historical Publications and Records Grants), posted April 17, 2014, with an original/current closing date of August 27, 2014, and an archive date of September 26, 2014. The listed contact for assistance was Jeff de la Concepcion, Grant Program Specialist (202-357-5022).
Frequently Asked Questions (FAQs): Publishing Historical Records in Documentary Editions (NHPRC)
1. What is the "Publishing Historical Records in Documentary Editions" grant program?
It is a competitive grant program administered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. It supports projects that produce documentary editions of historically significant American records, with the goal of expanding public access to primary sources and providing strong editorial context so the documents can be understood and used by broad audiences.
2. What types of projects does this program support?
The program supports projects that create documentary editions from historically significant American records. Projects may focus on the papers of major individuals in American life or on collections that illuminate broader movements and themes such as politics, military affairs, business, social reform, and the arts.
3. What is the central purpose of funding these documentary editions?
The central aim is to expand public access to primary sources while providing editorial context that helps researchers, educators, and the general public use and understand the documents.
4. How important is "national significance" for a proposed project?
National significance is a key expectation. The materials must have substantial national significance and anticipated value to researchers, educators, and the general public, strong enough to justify the costs of the project.
5. What kinds of activities can grant funds be used for?
The program funds the core work needed to turn raw historical records into publishable documentary editions. Supported activities include collecting and assembling source materials, describing and preserving them, compiling and organizing content, and completing the editorial work required to prepare accurate, contextualized editions for publication.
6. Does the program support literary or critical editions of already-published works?
The NHPRC prioritizes documentary source materials rather than literary or critical editions of works that are already published. Projects centered on critical editions of published texts are generally not supported unless those works make up only a small part of a larger documentary editing effort grounded in archival records.
7. Is digital access required or encouraged?
Digital access is strongly emphasized. When feasible and appropriate, the NHPRC encourages projects to provide free and open online access to the edition. Print publication may still be pursued as part of a broader dissemination plan.
8. Can a project be print-only?
The opportunity draws a clear distinction between print-only approaches and online access expectations. Ongoing projects that were still producing only print editions were expected either to finish by 2018 or to develop plans to deliver an online edition by 2018, with the option to continue producing print volumes alongside the digital edition.
9. What were the online edition expectations for new applicants or projects without prior NHPRC support?
New projects and applicants without prior NHPRC support were required to include plans for an online edition and, in the announcement described, to apply at the later deadline of December 4, 2014.
10. What is the award period and typical grant size?
Funding is offered as one-year grants. Award amounts range from $30,000 to $200,000.
11. How many awards were expected, and what was the total funding anticipated?
The NHPRC anticipated making up to 25 awards in this category, with total program funding of up to $2.5 million.
12. When could funded work begin?
Grant-funded work could begin no earlier than March 1, 2015.
13. Who is eligible to apply?
Eligibility includes nonprofit organizations (including 501(c)(3) entities), colleges and universities (public, state-controlled, and private), state and local government agencies (including county and city/township governments), and federally recognized or state-recognized Native American tribes or groups.
14. Is cost sharing (matching) required?
Yes. The program requires cost sharing (matching), meaning applicants must contribute financially to the total project cost through allowable direct or indirect costs, in-kind support, third-party non-federal contributions, or project-generated income.
15. How much of total project costs will the Commission typically cover?
As a rule, the Commission typically covers no more than 50 percent of total project costs for awards in this documentary editions category.
16. What registrations or identifiers are required to apply?
Applicants must be registered in the System for Award Management (SAM) before applying and must keep that registration active throughout the application and award period. Applications must also include a valid DUNS number, as specified in the announcement.
17. What forms and materials are required in the application package?
A complete submission package includes Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), and a project narrative, summary, supplementary materials, and a budget.
18. What happens if an application is missing required components?
Applications missing required components are not considered. Ineligible applications are not reviewed.
19. Do awardees have to acknowledge NHPRC support?
Yes. Recipients must acknowledge NHPRC support in resulting publications, websites, and other products produced with grant support.
20. What is the funding opportunity number and CFDA listing for this announcement?
The specific opportunity referenced is Funding Opportunity Number EDITIONS 201408, under CFDA 89.003 (National Historical Publications and Records Grants).
21. When was this opportunity posted and when did it close?
It was posted on April 17, 2014. The original/current closing date listed was August 27, 2014, and the archive date was September 26, 2014.
22. Who was the listed contact for assistance?
The listed contact was Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
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