Opportunity Information: Apply for EDITIONS 201412
Apply for EDITIONS 201412
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records in Documentary Editions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Apr 16, 2014 and posted on Apr 17, 2014.
- Applicants must submit their applications by Dec 4, 2014. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $2,500,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 25 candidate(s).
- Eligible applicants include: Private institutions of higher education Public and State controlled institutions of higher education City or township governments County governments Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education State governments Native American tribal governments (Federally recognized).
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Opportunity Summary:
The National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, is offering a competitive grant opportunity called Publishing Historical Records in Documentary Editions (Funding Opportunity Number: EDITIONS 201412; CFDA 89.003). The program is designed to support projects that publish documentary editions of historically significant American records, especially materials that help explain the national story to broad audiences. Funded editions can center on the papers of major figures in American life or document larger historical developments across politics, the military, business, social reform, the arts, and similar areas. A key expectation is that the historical value of the source records and their usefulness to wide communities of readers and researchers clearly justify the project costs.
The grant supports the practical work required to bring original historical documents to the public in well-edited form. This includes collecting, describing, preserving, compiling, editing, and publishing documentary source materials, with outputs that may be online, in print, or both. The emphasis is firmly on primary source documentary records rather than literary or interpretive scholarship, so the program generally does not fund critical editions of works that are already published unless those items make up only a small part of a larger documentary project. Beyond simply reproducing documents, the purpose is to provide access along with the editorial context needed for readers to understand what the documents are, where they came from, and why they matter.
A major theme of the opportunity is online access. NHPRC encourages projects, whenever feasible and appropriate, to make materials available in a free and open online environment, while still allowing projects to produce print volumes as part of a broader publication strategy. The announcement also draws a clear line between expectations for established and new projects. Ongoing projects seeking renewed support must show they met performance goals from prior NHPRC awards and provide current, detailed updates on progress, upcoming work, and budget justification. Projects that have been producing print-only editions are expected either to finish by 2018 or to develop plans to create an online edition by 2018; those staying print-only are directed to contact NHPRC staff for technical assistance. New projects and applicants that have never received NHPRC funding are required to include online edition plans and to apply at the second deadline listed in the notice (December 4, 2014), with print publication allowed as an additional component.
Funding is available for one-year project periods, with award amounts ranging from $30,000 to $200,000. NHPRC anticipated making up to 25 awards in this category, with total expected funding of up to $2,500,000. Awards were scheduled to start no earlier than March 1, 2015. Recipients must acknowledge NHPRC support in all resulting publications, project websites, and other products developed with grant assistance.
Eligible applicants include nonprofit organizations (including 501(c)(3) entities), colleges and universities, state and local government agencies, and federally acknowledged or state-recognized Native American tribes or groups. Cost sharing is required, and the Commission typically covers no more than 50 percent of total project costs for this program area. The required match can be composed of direct or indirect costs, in-kind contributions, non-federal third-party contributions, and project-generated income, as long as it is tied to project expenses and fits federal grant rules.
Administratively, applicants must be registered in the System for Award Management (SAM) before applying and must keep that registration active through the application and award process. A valid DUNS number must be included in the application (noting that this was a stated requirement in the original announcement). A complete submission must include Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), and the core proposal components: a project narrative, summary, supplementary materials, and a budget. Applications missing required pieces will not be reviewed, and ineligible applications are not considered. For help accessing the full announcement, the notice lists a contact at NHPRC: Jeff de la Concepcion, Grant Program Specialist, 202-357-5022.
Publishing Historical Records in Documentary Editions (NHPRC) - FAQs
1) What is this grant opportunity?
This is a competitive grant opportunity from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration. The program is titled Publishing Historical Records in Documentary Editions (Funding Opportunity Number: EDITIONS 201412; CFDA 89.003).
2) What kinds of projects is the program designed to support?
The program supports projects that publish documentary editions of historically significant American records. A strong focus is on records and editions that help explain the national story to broad audiences. Supported editions may center on:
- The papers of major figures in American life, and/or
- Documentation of larger historical developments across politics, the military, business, social reform, the arts, and similar areas
3) What is NHPRC looking for in terms of significance and value?
A key expectation is that the historical value of the source records and their usefulness to wide communities of readers and researchers must clearly justify the project costs. In other words, the proposed edition should be important enough and broadly useful enough that the requested budget makes sense for what the public will gain.
4) What specific activities does the grant fund?
The grant supports the practical work required to bring original historical documents to the public in well-edited form. This includes work such as:
- Collecting
- Describing
- Preserving
- Compiling
- Editing
- Publishing documentary source materials
Outputs may be online, in print, or both.
5) Does the program fund interpretive scholarship or literary editions?
The emphasis is firmly on primary source documentary records rather than literary or interpretive scholarship. The program generally does not fund critical editions of works that are already published, unless those items make up only a small part of a larger documentary project.
6) Is simply reproducing documents enough?
No. The purpose is to provide access along with the editorial context needed for readers to understand what the documents are, where they came from, and why they matter. The edition should help users make sense of the records, not just view them.
7) Is online access required or just encouraged?
Online access is a major theme. NHPRC encourages projects, whenever feasible and appropriate, to make materials available in a free and open online environment. Print volumes can still be part of a broader publication strategy.
8) What are the expectations for ongoing projects seeking renewed NHPRC support?
Ongoing projects applying for renewed support must demonstrate that they met performance goals from prior NHPRC awards. They also need to provide current, detailed updates on:
- Progress to date
- Upcoming work plans
- Budget justification
9) What if an ongoing project has been producing print-only editions?
Projects that have been producing print-only editions are expected either to finish by 2018 or to develop plans to create an online edition by 2018. Projects intending to remain print-only are directed to contact NHPRC staff for technical assistance.
10) What are the requirements for new projects or applicants that have never received NHPRC funding?
New projects and first-time NHPRC applicants are required to:
- Include plans for an online edition
- Apply at the second deadline listed in the notice: December 4, 2014
Print publication is allowed as an additional component, but an online plan is required for these applicants.
11) How much funding is available per award?
Awards are for one-year project periods, with amounts ranging from $30,000 to $200,000.
12) How many awards does NHPRC expect to make, and what is the total funding?
NHPRC anticipated making up to 25 awards in this category, with total expected funding of up to $2,500,000.
13) When were awards scheduled to begin?
Awards were scheduled to start no earlier than March 1, 2015.
14) Who is eligible to apply?
Eligible applicants include:
- Nonprofit organizations (including 501(c)(3) entities)
- Colleges and universities
- State and local government agencies
- Federally acknowledged or state-recognized Native American tribes or groups
15) Is cost sharing (matching) required?
Yes. Cost sharing is required, and the Commission typically covers no more than 50 percent of total project costs for this program area.
16) What types of costs can count toward the required match?
The match can be composed of direct or indirect costs, in-kind contributions, non-federal third-party contributions, and project-generated income, as long as it is tied to project expenses and complies with federal grant rules.
17) What administrative registrations and identifiers are required to apply?
Applicants must be registered in the System for Award Management (SAM) before applying and must keep that registration active through the application and award process. The application must also include a valid DUNS number (as stated in the original announcement).
18) What forms and components must be included in a complete application?
A complete submission must include:
- Standard Form 424 (Application for Federal Assistance)
- Standard Form 424B (Assurances for Non-Construction Programs)
- A project narrative
- A project summary
- Supplementary materials
- A budget
19) What happens if an application is missing required pieces?
Applications missing required components will not be reviewed. Ineligible applications are not considered.
20) Are there any publication or publicity requirements for grantees?
Yes. Recipients must acknowledge NHPRC support in all resulting publications, project websites, and other products developed with grant assistance.
21) Who can be contacted for help or to access the full announcement?
The notice lists this contact at NHPRC:
Jeff de la Concepcion, Grant Program Specialist
Phone: 202-357-5022
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