Opportunity Information: Apply for EDITIONS 201506
Apply for EDITIONS 201506
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records in Documentary Editions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Dec 12, 2014 and posted on Dec 12, 2014.
- Applicants must submit their applications by Jun 17, 2015. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $2,500,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 25 candidate(s).
- Eligible applicants include: Private institutions of higher education State governments Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education County governments Public and State controlled institutions of higher education Native American tribal governments (Federally recognized) City or township governments.
- United States only including the Commonwealth of Puerto Rico and United States territories.
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Opportunity Summary:
The Publishing Historical Records in Documentary Editions grant opportunity is offered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, to support projects that publish documentary editions of historically significant American records. The program is aimed at making primary source materials more accessible and understandable by funding the work needed to collect, describe, preserve, compile, edit, and publish documentary sources. These editions can focus on the papers of major individuals in U.S. history or document broader themes and movements across politics, military affairs, business, social reform, the arts, and other dimensions of the American experience. A central requirement is that the historical importance of the records and their usefulness to broad audiences must clearly justify the project expenses, since the program is competitive and expects strong public value from funded work.
A key priority of the program is public access, especially through free and open online publication whenever feasible and appropriate. While print publication is allowed and not discouraged, the NHPRC explicitly encourages online access to ensure wider reach and long-term availability, and it expects projects to provide editorial context that helps readers interpret and use the documents. Because the program is specifically about documentary sources, it generally does not fund critical editions of works that are already published, unless those published works represent only a minor piece of a larger documentary editing and publication effort centered on primary records.
The opportunity outlines different expectations for ongoing projects versus new applicants. Projects that have previously received NHPRC support must show they met prior performance objectives and must provide updated, current information about the next phase of work, including what new activities will be completed, how the edition is progressing toward completion, and why the proposed budget is reasonable. The announcement also places special pressure on projects that were pursuing print-only publication: if a currently funded project was preparing only a print edition, it needed either to complete by 2018 or to plan for an online edition by 2018, with print allowed as part of a broader publication strategy. Print-only efforts were encouraged to contact NHPRC staff for technical assistance when preparing an application. New projects, and projects that had never received NHPRC funding, were required to include plans for an online edition and to apply by the second deadline referenced in the announcement (October 8, 2015), again with print editions permitted as an additional format.
Funding is provided as a discretionary grant under CFDA 89.003 (National Historical Publications and Records Grants). Applicants can request support for a one-year project period, with awards ranging from $30,000 to $200,000. The NHPRC anticipated making up to 25 awards in this category, depending on available funds, for a combined total of up to $2.5 million. The earliest start date listed for funded projects was January 1, 2016. Recipients are required to acknowledge NHPRC support in all publications and other products produced with grant assistance.
Eligibility is limited to U.S.-based entities, including organizations in Puerto Rico and U.S. territories. Eligible applicants include U.S. nonprofit organizations and institutions (including 501(c)(3) nonprofits), colleges and universities (public or private), and state or local government agencies (including city/township and county governments). Federally recognized Native American tribal governments are eligible, and the narrative description also notes federally acknowledged or state recognized Native American tribes or groups. The announcement emphasizes that incomplete applications or ineligible submissions will not be reviewed.
Cost sharing is mandatory and is a major structural feature of the program. The NHPRC will fund no more than 50 percent of total direct project costs for projects in this category. In addition, recipients may not charge indirect costs to the NHPRC grant funds (per 2 CFR 2600.101), meaning indirect costs must be covered as part of the applicant’s contribution rather than billed to the federal share. The applicant match can include a blend of direct and indirect expenses, in-kind contributions, eligible third-party non-federal contributions, and project-generated income, with indirect costs specifically listed under the cost-sharing portion of the budget.
Administratively, applicants must be registered in the System for Award Management (SAM) before applying and must keep that registration active throughout the application and award process. A valid DUNS number must be included in the application (as stated in the announcement). A complete submission must include the Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), a project narrative and summary, supplementary materials, and a budget; missing components result in the application being rejected without review. The funding opportunity number for this announcement is EDITIONS 201506, it was posted December 12, 2014, and the listed closing date for the main deadline was June 17, 2015 (with an archive date of July 17, 2015). For support accessing the full announcement, the contact listed is Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
Publishing Historical Records in Documentary Editions (NHPRC) - FAQs
What is the Publishing Historical Records in Documentary Editions grant?
This is a discretionary grant opportunity from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). It supports projects that publish documentary editions of historically significant American records, with the goal of making primary source materials more accessible and understandable.
What kinds of activities does the grant fund?
The program funds the work needed to prepare documentary editions, including collecting, describing, preserving, compiling, editing, and publishing documentary sources. It also expects editions to include editorial context that helps readers interpret and use the documents.
What types of documentary editions are eligible under this program?
Projects may focus on the papers of major individuals in U.S. history or on broader themes and movements across areas such as politics, military affairs, business, social reform, the arts, and other dimensions of the American experience, as long as the records are historically significant American records.
What is the program's main priority for publication format?
A key priority is public access, especially through free and open online publication whenever feasible and appropriate. Print publication is allowed and not discouraged, but NHPRC explicitly encourages online access for wider reach and long-term availability.
Does NHPRC allow print-only editions?
The announcement puts special pressure on print-only publication approaches. For projects that were already funded and preparing only a print edition, the guidance stated they needed either to complete by 2018 or to plan for an online edition by 2018 (with print allowed as part of a broader publication strategy). Print-only efforts were encouraged to contact NHPRC staff for technical assistance when preparing an application.
Are critical editions of already-published works eligible?
Generally, no. Because the program is specifically about documentary sources, it generally does not fund critical editions of works that are already published, unless those published works represent only a minor piece of a larger documentary editing and publication effort centered on primary records.
How competitive is this grant, and what makes a strong case?
The program is competitive and expects strong public value from funded work. A central requirement is that the historical importance of the records and their usefulness to broad audiences must clearly justify the project expenses.
Who is eligible to apply?
Eligibility is limited to U.S.-based entities, including organizations in Puerto Rico and U.S. territories. Eligible applicants include U.S. nonprofit organizations and institutions (including 501(c)(3) nonprofits), colleges and universities (public or private), and state or local government agencies (including city/township and county governments). Federally recognized Native American tribal governments are eligible, and the narrative description also notes federally acknowledged or state recognized Native American tribes or groups.
Will NHPRC review incomplete or ineligible applications?
No. The announcement emphasizes that incomplete applications or ineligible submissions will not be reviewed.
What is the CFDA number for this program?
Funding is provided under CFDA 89.003 (National Historical Publications and Records Grants).
What is the funding opportunity number?
The funding opportunity number listed is EDITIONS 201506.
How much funding can an applicant request?
Applicants can request support for a one-year project period, with awards ranging from $30,000 to $200,000.
How many awards did NHPRC anticipate making?
NHPRC anticipated making up to 25 awards in this category, depending on available funds, for a combined total of up to $2.5 million.
What is the project period length?
The opportunity supports a one-year project period.
What was the earliest start date listed for funded projects?
The earliest start date listed was January 1, 2016.
Is cost sharing required?
Yes. Cost sharing is mandatory and described as a major structural feature of the program.
What is the maximum federal share NHPRC will pay?
NHPRC will fund no more than 50 percent of total direct project costs for projects in this category.
Can indirect costs be charged to the NHPRC grant?
No. Recipients may not charge indirect costs to NHPRC grant funds (per 2 CFR 2600.101). Indirect costs must be covered as part of the applicant's contribution rather than billed to the federal share.
What can be counted toward the required match?
The applicant match can include a blend of direct and indirect expenses, in-kind contributions, eligible third-party non-federal contributions, and project-generated income. Indirect costs are specifically listed under the cost-sharing portion of the budget.
Do previously funded projects have different expectations than new applicants?
Yes. Projects that have previously received NHPRC support must show they met prior performance objectives and must provide updated, current information about the next phase of work, including what new activities will be completed, how the edition is progressing toward completion, and why the proposed budget is reasonable. New projects (and projects that had never received NHPRC funding) were required to include plans for an online edition and to apply by the second deadline referenced in the announcement (October 8, 2015).
What were the key dates listed in the announcement?
The announcement was posted December 12, 2014. The listed closing date for the main deadline was June 17, 2015, with an archive date of July 17, 2015. The narrative also references a second deadline of October 8, 2015 for new projects and projects that had never received NHPRC funding.
What registrations/identifiers are required before applying?
Applicants must be registered in the System for Award Management (SAM) before applying and must keep that registration active throughout the application and award process. The application must include a valid DUNS number (as stated in the announcement).
What forms and components are required for a complete application?
A complete submission must include Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), a project narrative and summary, supplementary materials, and a budget. Missing components result in the application being rejected without review.
Are awardees required to acknowledge NHPRC support?
Yes. Recipients are required to acknowledge NHPRC support in all publications and other products produced with grant assistance.
Who can be contacted for help with the full announcement?
The contact listed for support accessing the full announcement is Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
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| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201510 Funding Number: EDITIONS 201510 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
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| Ukraine Media Partnership Program Apply for ESF 1972 12 0306 Funding Number: ESF 1972 12 0306 Agency: Bureau of European and Eurasian Affairs Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $400,000 |
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| Digital Projects for the Public Apply for 20150610 MD Funding Number: 20150610 MD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $400,000 |
| Common Heritage Apply for 20150625 PY Funding Number: 20150625 PY Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $12,000 |
| Humanities in the Public Square Apply for 20150624 LD Funding Number: 20150624 LD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $300,000 |
| Humanities Collections and Reference Resources Apply for 20150721 PW Funding Number: 20150721 PW Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
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