Opportunity Information: Apply for EDITIONS 201610
Apply for EDITIONS 201610
- The NARA in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records in Documentary Editions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003.
- This funding opportunity was created on Nov 23, 2015 and posted on Nov 23, 2015.
- Applicants must submit their applications by Oct 06, 2016. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 25 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Public and State controlled institutions of higher education, Native American tribal governments (Federally recognized), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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Opportunity Summary:
The Publishing Historical Records in Documentary Editions opportunity is a grant program run by the National Historical Publications and Records Commission (NHPRC), part of the National Archives (NARA), aimed at supporting the publication of documentary editions of historically significant American records. The program is designed for projects that edit and publish primary-source documents, such as the papers of major figures in U.S. history or collections that illuminate broad historical themes and movements in areas like politics, war and military affairs, business and labor, social reform, the arts, and other dimensions of the national experience. A central expectation is that the historical importance of the materials, along with their usefulness to wide audiences beyond a narrow specialty, should clearly justify the scale and cost of the work.
The core purpose of the funding is public access: helping organizations make foundational documents available while adding the editorial context needed for readers to understand them. NHPRC strongly encourages projects to provide free and open online access whenever feasible, while still allowing for print publication as part of a broader dissemination strategy. Digital publication is not optional in practice: applicants must already have definitive plans in place for digital dissemination and long-term digital preservation at the time they apply, or the proposal will not be considered. If a project also produces print volumes, the expectation is that the content of those volumes will be made available online within a reasonable time after print release. Applicants are also expected to show that they know and intend to follow established scholarly editing standards, particularly best practices associated with the Association for Documentary Editing and/or the Modern Language Association Committee on Scholarly Editions.
Funding supports the hands-on work required to turn archival materials into usable documentary editions. This includes collecting and compiling materials, arranging and describing records, preservation-related activities tied to publication needs, transcription, annotation, scholarly editing, and digital encoding and publishing in both online and print formats. Because the program is specifically focused on documentary source materials, it generally does not fund critical editions of works that have already been published, unless those published works represent only a minor component of a larger documentary project. The competition is described as highly competitive, and applications that are made up entirely of ineligible activities will be ruled out without review.
There are additional expectations for projects that have already received NHPRC support and are seeking continued funding. Ongoing projects must show they met the performance objectives of prior awards, provide updated and current project information, clearly identify what new work will be accomplished during the next grant period, and explain the significance of the specific materials slated for editing. They also need to demonstrate progress toward completing the edition and present a budget that is clearly justified in light of that progress and the proposed next steps.
Awards are structured as one-year grants with a maximum federal amount of up to $200,000 per award. NHPRC anticipated making up to 25 awards in this category, for a total program amount of up to $2.5 million, with grants starting no earlier than January 1, 2017. Recipients must acknowledge NHPRC support in any publications or other products created with grant assistance.
Eligibility covers a range of U.S.-based entities, including nonprofit organizations and institutions, colleges and universities (public or private), state and local government agencies, and federally acknowledged or state-recognized Native American tribes or groups. The program uses a cost-sharing model: NHPRC will pay no more than 50 percent of total direct project costs for projects in this category. Grant funds cannot be used for indirect costs, but applicants can count indirect costs as part of their required cost share. Cost share can include direct and indirect expenses contributed by the applicant, in-kind support, non-federal third-party contributions, and program income earned by the project.
On the compliance side, applicant organizations must be registered in the System for Award Management (SAM) before applying and must keep that registration active throughout the submission and award process. The application must include a valid DUNS number (as required in the opportunity materials) and must be complete to be considered. A complete package includes Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), a project narrative and summary, supplementary materials, and a budget. Applications missing required components, or those deemed ineligible, will not move forward for review. The source listing for this particular cycle shows the opportunity number EDITIONS 201610, CFDA 89.003, and an application deadline of October 6, 2016.
Frequently Asked Questions (FAQs): Publishing Historical Records in Documentary Editions (NHPRC)
1) What is the Publishing Historical Records in Documentary Editions grant program?
This is a grant opportunity run by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). It supports the publication of documentary editions of historically significant American records, with the goal of expanding public access to foundational primary-source documents.
2) What types of projects does this program fund?
The program funds projects that edit and publish primary-source documents as documentary editions. Examples include editions of the papers of major figures in U.S. history and collections that help illuminate broad historical themes and movements (such as politics, war and military affairs, business and labor, social reform, the arts, and other dimensions of the national experience).
3) What is the central purpose of the funding?
The core purpose is public access. The program is intended to help organizations make historically important documents widely available, along with the editorial context needed for readers to understand them.
4) How important is the historical significance of the materials?
Historical importance is a central expectation. The opportunity emphasizes that the importance of the materials and their usefulness to broad audiences beyond a narrow specialty should clearly justify the scale and cost of the proposed work.
5) Does the program require online publication?
Yes in practice. The program strongly encourages free and open online access whenever feasible, and it states that applicants must already have definitive plans for digital dissemination and long-term digital preservation at the time of application, or the proposal will not be considered.
6) If a project produces print volumes, do they also need to be available online?
Yes. If print volumes are produced, the expectation is that the content of those volumes will be made available online within a reasonable time after the print release.
7) What standards are applicants expected to follow for documentary editing?
Applicants are expected to show that they know and intend to follow established scholarly editing standards, particularly best practices associated with the Association for Documentary Editing and/or the Modern Language Association Committee on Scholarly Editions.
8) What activities are eligible for funding under this opportunity?
Funding supports the hands-on work involved in turning archival materials into usable documentary editions, including collecting and compiling materials; arranging and describing records; preservation-related activities tied to publication needs; transcription; annotation; scholarly editing; and digital encoding and publishing in online and print formats.
9) Are critical editions of previously published works eligible?
Generally no. The program is focused on documentary source materials and generally does not fund critical editions of works that have already been published, unless those published works represent only a minor component of a larger documentary project.
10) What happens if an application is made up entirely of ineligible activities?
The competition is described as highly competitive, and applications composed entirely of ineligible activities will be ruled out without review.
11) What additional expectations apply to projects seeking continued NHPRC funding?
Projects that have already received NHPRC support and are seeking continued funding are expected to demonstrate they met the performance objectives of prior awards, provide updated and current project information, clearly identify the new work to be accomplished during the next grant period, explain the significance of the specific materials slated for editing, show progress toward completing the edition, and present a budget justified in light of progress and proposed next steps.
12) What is the grant period length?
Awards are structured as one-year grants.
13) What is the maximum federal award amount?
The maximum federal amount is up to $200,000 per award.
14) How many awards were anticipated, and what was the total program amount?
NHPRC anticipated making up to 25 awards in this category, for a total program amount of up to $2.5 million.
15) When could grant-funded projects start?
For the cycle described, grants could start no earlier than January 1, 2017.
16) Who is eligible to apply?
Eligible applicants include U.S.-based nonprofit organizations and institutions, colleges and universities (public or private), state and local government agencies, and federally acknowledged or state-recognized Native American tribes or groups.
17) Does this opportunity require cost sharing or matching?
Yes. The program uses a cost-sharing model. NHPRC will pay no more than 50 percent of total direct project costs for projects in this category.
18) Can grant funds be used for indirect costs?
No. Grant funds cannot be used for indirect costs under this opportunity.
19) Can indirect costs count toward the required cost share?
Yes. Even though grant funds cannot be used for indirect costs, applicants can count indirect costs as part of their required cost share.
20) What can be counted as cost share for this program?
Cost share can include direct and indirect expenses contributed by the applicant, in-kind support, non-federal third-party contributions, and program income earned by the project.
21) What registrations are required before applying?
Applicant organizations must be registered in the System for Award Management (SAM) before applying and must keep that registration active throughout the submission and award process.
22) Is a DUNS number required?
Yes. The application must include a valid DUNS number, as required in the opportunity materials.
23) What forms and components are required for a complete application package?
A complete package includes Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), a project narrative and summary, supplementary materials, and a budget.
24) What happens if the application is missing required components?
Applications missing required components, or those deemed ineligible, will not move forward for review.
25) Does NHPRC require acknowledgment of its support?
Yes. Recipients must acknowledge NHPRC support in any publications or other products created with grant assistance.
26) What is the opportunity number and CFDA number listed for this cycle?
The source listing for this cycle shows opportunity number EDITIONS 201610 and CFDA 89.003.
27) What was the application deadline for the cycle described?
The application deadline listed for this cycle was October 6, 2016.
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