Opportunity Information: Apply for EDITIONS 201606
Apply for EDITIONS 201606
- The NARA in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records in Documentary Editions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003.
- This funding opportunity was created on Nov 23, 2015 and posted on Nov 23, 2015.
- Applicants must submit their applications by Jun 15, 2016. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 25 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Public and State controlled institutions of higher education, Native American tribal governments (Federally recognized), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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Opportunity Summary:
The National Historical Publications and Records Commission (NHPRC), within the National Archives (NARA), offers the "Publishing Historical Records in Documentary Editions" grant program to support projects that edit and publish historical documentary records that help tell the American story. Funded projects can center on the papers of major individuals in U.S. history or on broader themes and movements across politics, military affairs, business, social reform, the arts, and other dimensions of the national experience. A core expectation is that the documentary materials proposed for publication have clear historical significance and will be broadly useful to audiences in a way that justifies the overall cost of the work.
The program is designed to expand public access to primary sources while also providing the editorial framework that makes those sources understandable and usable. That means support is aimed at documentary editing activities such as collecting and compiling relevant materials; describing and preserving them; transcribing and annotating documents; editing and encoding texts; and publishing the results. The emphasis is firmly on documentary source materials, so proposals focused on creating critical editions of already-published works are generally not supported unless those works represent only a small component of a larger documentary edition.
A major requirement of this opportunity is a serious commitment to digital access. NHPRC strongly encourages free and open online availability of editions whenever feasible and appropriate, and it will not consider projects that lack definitive plans for digital dissemination and long-term digital preservation at the time of application. Print publication can be included as part of a larger dissemination strategy, but if print volumes are produced, the expectation is that their contents will also be made available online within a reasonable timeframe after print release. Applicants are also expected to show they understand and will follow established professional standards in documentary editing, such as best practices promoted by the Association for Documentary Editing or the Modern Language Association Committee on Scholarly Editions.
The competition is described as highly competitive, and ongoing projects face additional scrutiny. Applicants seeking continued support for an existing edition must show they met prior performance objectives under earlier NHPRC awards, provide up-to-date and specific information about what will be edited during the proposed year, demonstrate measurable progress toward completing the edition, and present a justified new budget tied to the next phase of work. The Commission also notes that proposals consisting entirely of ineligible activities will not be reviewed, and applicants are directed to consult NHPRC guidance on what it does and does not fund to avoid disqualification.
Awards in this category are one-year grants with a maximum federal request (award ceiling) of $200,000. NHPRC anticipated making up to 25 awards, with total program funding up to $2.5 million. For the cycle described in the source listing, applications were due June 15, 2016, and awards could start no earlier than January 1, 2017. Grant recipients must acknowledge NHPRC support in any publications or other products created with grant assistance.
Eligible applicants include U.S. nonprofit organizations (including 501(c)(3) entities), colleges and universities (public or private), state and local government agencies, and federally acknowledged or state-recognized Native American tribes or groups (including federally recognized tribal governments). The program requires cost sharing: the applicant must cover a substantial portion of the overall project cost. Specifically, NHPRC will provide no more than 50 percent of total direct project costs for projects in this category. In addition, NHPRC funds cannot be used for indirect costs; however, indirect costs may be counted as part of the applicant's cost-share contribution. Cost sharing can include direct and indirect expenses, in-kind contributions, non-federal third-party support, and project-generated income, as long as it is properly documented and attributed.
Administrative requirements are also explicit. Applicant organizations must be registered in the System for Award Management (SAM) before submitting, must maintain that registration through the application and award process, and must include a valid DUNS number in the application (as required at the time of this posting). A complete application package must include Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), plus a project narrative, summary, supplementary materials, and a budget. Applications missing required components are not considered, and ineligible applications are not forwarded for review.
Frequently Asked Questions (FAQs): Publishing Historical Records in Documentary Editions (NHPRC/NARA)
What is the "Publishing Historical Records in Documentary Editions" grant program?
This National Historical Publications and Records Commission (NHPRC) program, housed within the National Archives (NARA), supports projects that edit and publish historical documentary records that help tell the American story. The focus is on making primary sources more accessible and usable through professional documentary editing and publication.
What types of projects are a good fit for this opportunity?
Projects that edit and publish historically significant documentary records, such as editions focused on the papers of major individuals in U.S. history or documentary editions organized around broader themes and movements. Examples of themes mentioned include politics, military affairs, business, social reform, and the arts.
What is the main purpose of funding under this program?
The program is designed to expand public access to primary sources while also providing an editorial framework that makes those sources understandable and usable. Funding is aimed at documentary editing work and dissemination, especially via digital access.
What kinds of activities does NHPRC expect a documentary edition project to include?
Supported activities include documentary editing work such as collecting and compiling relevant materials; describing and preserving them; transcribing and annotating documents; editing and encoding texts; and publishing the results.
Does NHPRC fund projects that create critical editions of works that are already published?
Generally, proposals focused on creating critical editions of already-published works are not supported. An exception may apply if the already-published works represent only a small component of a larger documentary edition that is otherwise centered on documentary source materials.
How important is digital access for funded projects?
Digital access is a major requirement. NHPRC strongly encourages free and open online availability of documentary editions whenever feasible and appropriate, and it will not consider projects that lack definitive plans for digital dissemination and long-term digital preservation at the time of application.
Can a project include print publication?
Yes. Print publication can be part of a broader dissemination strategy. However, if print volumes are produced, the expectation is that their contents will also be made available online within a reasonable timeframe after print release.
What standards or best practices should applicants follow?
Applicants are expected to demonstrate that they understand and will follow established professional standards in documentary editing, including best practices promoted by organizations such as the Association for Documentary Editing or the Modern Language Association Committee on Scholarly Editions.
How competitive is this grant program?
The competition is described as highly competitive. Ongoing documentary edition projects seeking continued support face additional scrutiny and must provide detailed evidence of progress and performance.
What additional information is required for ongoing projects seeking continued support?
Applicants seeking continued support must show that they met prior performance objectives under earlier NHPRC awards, provide up-to-date and specific information about what will be edited during the proposed year, demonstrate measurable progress toward completing the edition, and submit a justified new budget tied to the next phase of work.
Will NHPRC review an application that includes ineligible activities?
The Commission notes that proposals consisting entirely of ineligible activities will not be reviewed. Applicants are directed to consult NHPRC guidance on what it does and does not fund to avoid disqualification.
What is the award period and maximum award amount?
Awards in this category are one-year grants. The maximum federal request (award ceiling) is $200,000.
How many awards does NHPRC plan to make, and what is the total program funding?
NHPRC anticipated making up to 25 awards, with total program funding up to $2.5 million for the cycle described.
What were the application due date and earliest possible start date for the cycle described?
For the cycle described in the source listing, applications were due June 15, 2016, and awards could start no earlier than January 1, 2017.
Who is eligible to apply?
Eligible applicants include U.S. nonprofit organizations (including 501(c)(3) entities), colleges and universities (public or private), state and local government agencies, and federally acknowledged or state-recognized Native American tribes or groups (including federally recognized tribal governments).
Is cost sharing required?
Yes. Cost sharing is required, and the applicant must cover a substantial portion of overall project cost. NHPRC will provide no more than 50 percent of total direct project costs for projects in this category.
Can NHPRC funds be used to pay indirect costs?
No. NHPRC funds cannot be used for indirect costs. However, indirect costs may be counted as part of the applicant's cost-share contribution.
What types of cost share contributions are allowed?
Cost sharing can include direct and indirect expenses, in-kind contributions, non-federal third-party support, and project-generated income, as long as the contributions are properly documented and attributed.
What registration requirements apply before submitting an application?
Applicant organizations must be registered in the System for Award Management (SAM) before submitting an application and must maintain that registration through the application and award process. Applicants must also include a valid DUNS number in the application (as required at the time of this posting).
What forms and components are required in the application package?
A complete application package must include Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), plus a project narrative, summary, supplementary materials, and a budget.
What happens if an application is missing required components?
Applications missing required components are not considered. Ineligible applications are not forwarded for review.
Are grant recipients required to acknowledge NHPRC support?
Yes. Grant recipients must acknowledge NHPRC support in any publications or other products created with grant assistance.
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