Opportunity Information: Apply for PUBLISHING 201206
Apply for PUBLISHING 201206
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Dec 5, 2011 and posted on Dec 5, 2011.
- Applicants must submit their applications by Jun 7, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $250,000.00 in funding.
- The number of recipients for this funding is limited to 30 candidate(s).
- Eligible applicants include: City or township governments State governments Public and State controlled institutions of higher education Native American tribal governments (Federally recognized) Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Private institutions of higher education County governments.
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Opportunity Summary:
The National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, offers the Publishing Historical Records grant program to support projects that make historically significant U.S. documentary sources widely available. The program is aimed at editions of primary-source records with national importance, including the papers of major figures in American life as well as documentation of broad movements and themes such as politics, war and the military, business, social reform, and the arts. A central expectation is that the historical value of the materials and their usefulness to wide audiences (not just specialists) clearly justify the scope and cost of the proposed work, since the competition for funding is described as highly competitive.
Funding is intended for the practical work required to turn documentary source materials into publishable, usable editions. This includes collecting and compiling materials, describing them, preserving them, editing them, and publishing them. Because the program is specifically focused on documentary sources, it generally does not support projects that mainly prepare critical editions of works that are already published, except in cases where those published works represent only a small piece of a larger documentary editing effort. In other words, NHPRC is looking for projects grounded in original records and source documentation rather than primarily interpretive or literary critical editions.
A major priority of the program is expanding free public access through the internet. Applicants are strongly expected to provide a clear plan for online publication, including how they will offer free access to the editions they produce. Projects may still plan to publish in other formats such as print or microfilm, but they must include online publication plans as part of the proposal. For projects that have already published earlier material in older formats, NHPRC does not require retrospective conversion of previously published content, but it does expect credible progress toward robust online access for the work supported by the new grant.
Both new and continuing projects may apply. Projects that have received NHPRC support in the past can seek funding for a new phase or next stage, but they must show that they met the performance goals tied to prior awards and must submit a substantially updated proposal. That update should explain what new work will be accomplished during the proposed grant period, document progress toward online editions, and provide a fresh and well-justified budget. First-time applicants can also apply to launch a documentary publishing project, but the initial emphasis must be on developing an online edition even if other publication formats are also planned.
The announcement also lays out several clear funding limitations. NHPRC will not fund proposals to purchase historical records. It also will not fund projects to publish the papers of individuals who have been deceased for fewer than ten years. Applicants are directed to the Commission's broader "What We Do and Do Not Fund" guidance for additional restrictions, which implies there are further eligibility and allowability rules beyond the highlights summarized in the notice.
Grants may be proposed for project periods of up to three years, but applicants should plan with the understanding that awards are typically made one year at a time, with continued funding dependent on strong performance and progress in earlier years. Annual award amounts usually fall between $20,000 and $250,000. The Commission anticipated making up to 30 awards in this category, with a total program amount of up to $2.5 million, depending on available funds. This structure signals that reviewers will likely pay close attention to measurable deliverables, realistic work plans, and evidence that the project can maintain momentum year over year.
Cost sharing (matching) is required, and NHPRC ordinarily will not cover more than 50 percent of a project's total costs for Publishing Historical Records projects. The applicant's cost share can take multiple forms, including direct and indirect costs, in-kind contributions, third-party non-federal support, and project-generated income. This means applicants should be prepared to document both the sources and the valuation of match contributions and to show that the project has a sustainable financial base beyond federal funds.
Eligible applicants include U.S. nonprofit organizations and institutions (including 501(c)(3) nonprofits), colleges and universities (public and private), state and local government agencies (including city, county, and state governments), public and state-controlled institutions of higher education, and federally recognized or state-recognized Native American tribes or groups. Applicants must meet federal registration requirements: they must be registered in the Central Contractor Registration system (as referenced in the announcement, now commonly handled through the federal SAM registration process) and must include a valid DUNS number in the application. Applications that do not meet eligibility and registration requirements are deemed ineligible and will not be reviewed.
Finally, the program includes standard federal rights and acknowledgment conditions. The federal government retains, for government purposes, a royalty-free, non-exclusive, irrevocable license to reproduce and use the work produced with grant funds and to authorize others to do the same. Grant recipients are also required to acknowledge NHPRC support in publications and other products resulting from the award.
Key administrative details from the posting include Funding Opportunity Number PUBLISHING 201206 under CFDA 89.003 (National Historical Publications and Records Grants), with a posted date of December 5, 2011 and an application closing date of June 7, 2012 (archived July 7, 2012). The listed contact for access issues with the full announcement was Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
Publishing Historical Records (NHPRC) Grant Program FAQs
What is the Publishing Historical Records grant program?
The Publishing Historical Records grant program is offered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration. It supports projects that make historically significant U.S. documentary sources widely available through publishable, usable editions of primary-source records.
What kinds of projects is this program meant to support?
The program is aimed at editions of primary-source records with national importance. Examples described in the announcement include the papers of major figures in American life and documentation of broad movements and themes such as politics, war and the military, business, social reform, and the arts.
What is the central expectation reviewers will look for?
A central expectation is that the historical value of the materials and their usefulness to wide audiences (not just specialists) clearly justify the scope and cost of the proposed work. The announcement describes the competition as highly competitive.
What types of work can grant funds support?
Funding is intended for the practical work required to turn documentary source materials into publishable, usable editions. The announcement specifically includes collecting and compiling materials, describing them, preserving them, editing them, and publishing them.
Does NHPRC fund critical editions of works that are already published?
Generally, no. Because the program is focused on documentary sources, it generally does not support projects that mainly prepare critical editions of works that are already published. An exception may apply when those published works represent only a small piece of a larger documentary editing effort.
Is online publication required?
The announcement states that a major priority is expanding free public access through the internet. Applicants are strongly expected to provide a clear plan for online publication, including how they will offer free access to the editions they produce.
Can a project publish in print or microfilm as well?
Yes. Projects may still plan to publish in other formats such as print or microfilm, but they must include online publication plans as part of the proposal.
If earlier parts of a project were published in older formats, must they be converted to be eligible?
The announcement says NHPRC does not require retrospective conversion of previously published content. However, it does expect credible progress toward robust online access for the work supported by the new grant.
Can first-time applicants apply?
Yes. First-time applicants can apply to launch a documentary publishing project, but the initial emphasis must be on developing an online edition, even if other publication formats are also planned.
Can continuing projects apply for a new phase of work?
Yes. Both new and continuing projects may apply. Projects that have received NHPRC support in the past can seek funding for a new phase or next stage, but they must show they met performance goals tied to prior awards and must submit a substantially updated proposal.
What does NHPRC expect from returning applicants with prior awards?
The announcement indicates returning applicants should (1) document that they met performance goals from prior awards, (2) submit a substantially updated proposal explaining what new work will be accomplished during the proposed grant period, (3) document progress toward online editions, and (4) provide a fresh and well-justified budget.
What are some explicit funding limitations mentioned in the notice?
The announcement states NHPRC will not fund proposals to purchase historical records. It also will not fund projects to publish the papers of individuals who have been deceased for fewer than ten years.
Are there additional restrictions beyond the ones summarized in the posting?
Yes. Applicants are directed to the Commission's broader "What We Do and Do Not Fund" guidance for additional restrictions, which suggests there are further eligibility and allowability rules beyond the highlights in the notice.
How long can a project period be?
Grants may be proposed for project periods of up to three years.
Are awards made for the full multi-year period at once?
The announcement advises applicants to plan with the understanding that awards are typically made one year at a time. Continued funding depends on strong performance and progress in earlier years.
What is the typical award size?
Annual award amounts usually fall between $20,000 and $250,000.
How many awards did NHPRC anticipate making under this opportunity?
The Commission anticipated making up to 30 awards in this category, with a total program amount of up to $2.5 million, depending on available funds.
Is cost sharing (matching) required?
Yes. Cost sharing is required, and NHPRC ordinarily will not cover more than 50 percent of a project's total costs for Publishing Historical Records projects.
What kinds of contributions can count toward the required cost share?
The announcement states the applicant's cost share can take multiple forms, including direct and indirect costs, in-kind contributions, third-party non-federal support, and project-generated income.
What does the cost-share requirement imply for applicants?
Based on the notice, applicants should be prepared to document both the sources and the valuation of match contributions and to show the project has a sustainable financial base beyond federal funds.
Who is eligible to apply?
Eligible applicants include U.S. nonprofit organizations and institutions (including 501(c)(3) nonprofits), colleges and universities (public and private), state and local government agencies (including city, county, and state governments), public and state-controlled institutions of higher education, and federally recognized or state-recognized Native American tribes or groups.
What federal registration requirements are mentioned?
Applicants must meet federal registration requirements. The announcement references registration in the Central Contractor Registration system (commonly handled through the federal SAM registration process) and states the application must include a valid DUNS number.
What happens if an application does not meet eligibility or registration requirements?
Applications that do not meet eligibility and registration requirements are deemed ineligible and will not be reviewed.
What rights does the federal government retain in work produced with grant funds?
The announcement states the federal government retains, for government purposes, a royalty-free, non-exclusive, irrevocable license to reproduce and use the work produced with grant funds and to authorize others to do the same.
Are grant recipients required to acknowledge NHPRC support?
Yes. Grant recipients are required to acknowledge NHPRC support in publications and other products resulting from the award.
What is the Funding Opportunity Number and CFDA listing for this posting?
The posting lists Funding Opportunity Number PUBLISHING 201206 under CFDA 89.003 (National Historical Publications and Records Grants).
When was this opportunity posted and when did it close?
The posting date is listed as December 5, 2011. The application closing date is listed as June 7, 2012, and the opportunity is noted as archived July 7, 2012.
Who was listed as the contact for access issues with the full announcement?
The listed contact for access issues was Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
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