Opportunity Information: Apply for PUBLISHING 09
Apply for PUBLISHING 09
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Jun 4, 2008 and posted on May 19, 2008.
- Applicants must submit their applications by Oct 6, 2008. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $2,000,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $130,000.00 in funding.
- The number of recipients for this funding is limited to 25 candidate(s).
- Eligible applicants include: City or township governments Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education County governments Private institutions of higher education Public and State controlled institutions of higher education Native American tribal governments (Federally recognized) Individuals State governments.
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Opportunity Summary:
The Publishing Historical Records grant opportunity is run by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. Its purpose is to support projects that preserve and expand public use of Americas documentary heritage, especially records that help people understand the nations democracy, history, and culture. The program is specifically aimed at publishing historical records that are considered nationally significant. Projects can center on the papers of major figures in American life or document broader themes and movements such as politics, military affairs, business, reform movements, the arts, and other major areas of the American experience. A key expectation is that the historical importance of the materials and their value to wide audiences must clearly justify the cost of the proposed work.
Funding supports the practical and scholarly work required to turn documentary sources into publishable editions. This includes collecting and compiling materials, describing and preserving them, and carrying out the editorial preparation needed to publish reliable documentary source publications. The program supports a range of publication formats. Eligible activities include producing scholarly documentary editions as printed and bound volumes, creating scholarly editions in digital formats (including online publication and other electronic media), producing image-based editions (for example, digital image editions or microfilm), and converting existing print or microfilm editions into electronic publications. Projects may also propose a combination of these approaches as long as the plan is coherent and the outcomes are well defined. Two important limitations apply: NHPRC will not fund proposals that involve purchasing historical records, and it will not fund publication of the papers of individuals who have been deceased for fewer than ten years.
The program is structured to favor continuity and completion of long-term editorial publishing efforts. If a publishing project has already received NHPRC support, it may apply again for a new phase or subsequent stage, and these continuation proposals receive special consideration as long as prior grant objectives were met. Continuation applications must be meaningfully updated, with a clear description of the next set of activities, a revised and justified budget, and an explanation of how the earlier funded phase achieved its goals. New applicants are allowed to apply to start an historical documentary publishing project, but they should be aware that the Commissions practice is to prioritize previously funded projects to move them toward completion, and that awards for brand-new projects are described as rare.
Awards can cover up to three years of work, but NHPRC generally commits funds one year at a time. If a multi-year project is funded for the first year, the project typically does not need to reapply for later years, assuming performance and annual funding decisions remain favorable. Typical annual award amounts are in the range of about $80,000 to $130,000, with an award ceiling of $130,000. The Commission anticipated making up to 25 grants in this category, totaling up to $2,000,000 in program funding.
Cost sharing is required. In practical terms, NHPRC generally funds no more than 50 percent of total project costs for Publishing Historical Records projects, so applicants should plan to cover the remaining share through their own contributions and/or third-party support. Cost sharing may include direct and indirect costs, in-kind support, non-federal third-party contributions, and income earned directly by the project, as long as it is properly documented and tied to the project budget.
Eligible applicants are broad and include nonprofits with 501(c)(3) status (excluding institutions of higher education in that specific category), public and private institutions of higher education, individuals, and units of government such as city/township, county, and state governments, as well as federally recognized Native American tribal governments. The funding opportunity is a discretionary grant under CFDA 89.003 (National Historical Publications and Records Grants). In the source announcement, the opportunity number is PUBLISHING 09, and the agency contact listed for access issues is David Davis, Grants Workflow Information Coordinator, at 202-357-5022.
Publishing Historical Records (NHPRC) Grant Opportunity: FAQs
1. What is the Publishing Historical Records grant program?
The Publishing Historical Records grant opportunity is administered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. It supports projects that preserve and expand public use of America's documentary heritage by publishing historical records that are nationally significant.
2. What is the main purpose of this funding opportunity?
The program is intended to support projects that help the public better understand the nation's democracy, history, and culture by making important documentary sources more accessible through publication.
3. What types of historical records are the focus of this program?
The program focuses on historical records considered nationally significant. Projects may center on the papers of major figures in American life or document broad themes and movements across the American experience.
4. What kinds of themes or subject areas can a project cover?
Projects can address major areas such as politics, military affairs, business, reform movements, the arts, and other broad themes and movements in American history and culture, as long as the materials are nationally significant.
5. What is a key expectation NHPRC has about a proposed project?
A key expectation is that the historical importance of the materials and their value to wide audiences must clearly justify the cost of the proposed work.
6. What does the grant actually fund (in practical terms)?
Funding supports the practical and scholarly work required to turn documentary sources into publishable editions. This can include collecting and compiling materials, describing and preserving them, and completing editorial preparation to produce reliable documentary source publications.
7. What types of publication formats are supported?
The program supports multiple publication formats, including printed and bound volumes, digital/online scholarly editions and other electronic media, image-based editions (such as digital image editions or microfilm), and conversion of existing print or microfilm editions into electronic publications.
8. Can a project combine print and digital approaches?
Yes. Projects may propose a combination of approaches as long as the overall plan is coherent and the outcomes are well defined.
9. Are image-based editions eligible for support?
Yes. Image-based editions, such as digital image editions or microfilm, are listed as eligible activities under this program.
10. Can the grant be used to convert an existing edition into an electronic publication?
Yes. Converting existing print or microfilm editions into electronic publications is specifically described as an eligible activity.
11. Will NHPRC fund the purchase of historical records?
No. NHPRC will not fund proposals that involve purchasing historical records.
12. Is there a restriction related to how recently a person has died if the project involves their papers?
Yes. NHPRC will not fund publication of the papers of individuals who have been deceased for fewer than ten years.
13. Does the program favor continuing long-term projects or brand-new projects?
The program is structured to favor continuity and completion of long-term editorial publishing efforts. Continuation proposals from projects that have already received NHPRC support receive special consideration when prior objectives were met. New projects are allowed to apply, but awards for brand-new projects are described as rare.
14. If our project previously received NHPRC support, can we apply again?
Yes. If a publishing project has already received NHPRC support, it may apply again for a new phase or subsequent stage, and these continuation proposals receive special consideration as long as prior grant objectives were met.
15. What must a continuation application include?
Continuation applications must be meaningfully updated and should include a clear description of the next set of activities, a revised and justified budget, and an explanation of how the earlier funded phase achieved its goals.
16. Can first-time applicants apply to start a new historical documentary publishing project?
Yes. New applicants are allowed to apply to start an historical documentary publishing project, but they should be aware that NHPRC prioritizes previously funded projects moving toward completion, and awards for brand-new projects are described as rare.
17. How long can an award support a project?
Awards can cover up to three years of work, although NHPRC generally commits funds one year at a time.
18. If a multi-year project is funded for the first year, do we need to reapply for year two or three?
Typically, no. If a multi-year project is funded for the first year, the project usually does not need to reapply for later years, assuming performance remains satisfactory and annual funding decisions remain favorable.
19. What is the typical annual award amount?
Typical annual award amounts are about $80,000 to $130,000.
20. Is there an award ceiling?
Yes. The award ceiling is $130,000.
21. How many awards does NHPRC expect to make in this category?
The Commission anticipated making up to 25 grants in this category.
22. What is the total program funding anticipated for these grants?
Total anticipated funding for this category is up to $2,000,000.
23. Is cost sharing required?
Yes. Cost sharing is required for Publishing Historical Records projects.
24. How much of the total project cost will NHPRC typically fund?
In practical terms, NHPRC generally funds no more than 50 percent of total project costs. Applicants should plan to cover the remaining share through their own contributions and/or third-party support.
25. What kinds of contributions can count toward cost sharing?
Cost sharing may include direct and indirect costs, in-kind support, non-federal third-party contributions, and income earned directly by the project, as long as it is properly documented and tied to the project budget.
26. Who is eligible to apply for this grant?
Eligible applicants include nonprofits with 501(c)(3) status (excluding institutions of higher education in that specific nonprofit category), public and private institutions of higher education, individuals, and units of government (city/township, county, and state), as well as federally recognized Native American tribal governments.
27. Are individuals allowed to apply?
Yes. Individuals are listed among the eligible applicant types.
28. Are colleges and universities eligible?
Yes. Public and private institutions of higher education are listed as eligible applicants.
29. Are government entities eligible to apply?
Yes. Units of government such as city/township, county, and state governments are eligible, and federally recognized Native American tribal governments are also eligible.
30. What is the CFDA number associated with this program?
This is a discretionary grant under CFDA 89.003 (National Historical Publications and Records Grants).
31. What is the opportunity number for this announcement?
The opportunity number provided in the source announcement is PUBLISHING 09.
32. Who is the listed agency contact for access issues, and how can they be reached?
The agency contact listed for access issues is David Davis, Grants Workflow Information Coordinator. The phone number provided is 202-357-5022.
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