Opportunity Information: Apply for PUBLISHING 200910
Apply for PUBLISHING 200910
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Jun 17, 2009 and posted on Jun 16, 2009.
- Applicants must submit their applications by Oct 6, 2009 This funding category has two application deadlines Colonial and Early National Period (projects preparing publications whose documents fall predominantly prior to 1820) Draft (optional) April 1, 2009. Final Deadline June 5, 2009. NHPRC support begins no earlier than January 1, 2010. New Republic through the Modern Era (projects preparing publications whose documents fall predominantly after 1820) Draft (optional) August 1, 2009. Final Deadline October 6, 2009. NHPRC support begins no earlier than July 1, 2010. Note Optional draft applications should be emailed to Timothy Connelly at timothy.connelly@nara.gov. Grants.gov should only be used to submit the final application.. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $250,000.00 in funding.
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education State governments Private institutions of higher education Native American tribal governments (Federally recognized) City or township governments Public and State controlled institutions of higher education County governments.
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Opportunity Summary:
The National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, offers the Publishing Historical Records grant program to support projects that edit and publish historical documentary materials of national significance. The program is meant for projects that will make important primary sources more accessible to scholars, educators, and the general public, whether those sources document the lives of major figures in American history or illuminate wider themes such as politics, military affairs, business, reform movements, the arts, and other major dimensions of the American experience. A central expectation is that the historical importance of the records, along with their value to broad audiences, clearly justifies the overall cost of the work.
Funded work can cover the full documentary editing and publication pipeline, including collecting (when appropriate), describing, preserving, compiling, editing, and publishing source materials. NHPRC support is specifically aimed at turning historical records into well-prepared documentary editions rather than acquiring collections, and the program will not fund proposals to purchase historical records. Another key restriction is that NHPRC does not support projects to publish the papers of individuals who have been deceased for fewer than ten years, which effectively limits projects focused on very recent figures.
The opportunity supports several publication formats and approaches. Eligible activities include scholarly documentary editions produced as printed, bound volumes; scholarly documentary editions published digitally (including online and, in the terminology of the period, compact disc and other electronic formats); image-based editions distributed online or via other media such as microfilm; and projects that convert existing print or microfilm editions into electronic publications. Applicants may also propose combinations of these approaches, which allows projects to pair traditional scholarly editing with modern access and dissemination strategies.
Both new and continuing projects are eligible to compete. Projects that have previously received NHPRC support may apply for additional funding to undertake a new phase or subsequent stage, but they must show they met the performance objectives of prior awards. Continuation proposals need to be meaningfully updated, with a clear description of new work to be completed and a budget that matches that next stage. The application must also explain how well the project performed against the objectives in its most recent grant period. Organizations that have never received NHPRC publishing support may still apply to launch a new documentary publishing project, and those applications are reviewed alongside all others using the same competitive criteria. The program notes that competition is strong, so proposals need to be well-justified and carefully planned.
Funding can be requested for projects lasting up to three years, but applicants should plan for the fact that NHPRC typically makes awards on a one-year basis, with continued support in later years dependent on documented progress and accomplishments. Annual award amounts usually fall between 20,000 and 250,000, and NHPRC expected to make roughly 35 to 40 grants in this category. The award is a discretionary federal grant under CFDA 89.003 (National Historical Publications and Records Grants), listed under the humanities.
Cost sharing is required. In practical terms, that means the applicant must commit resources toward the project cost, and the federal share generally will not exceed 50 percent of total project expenses for Publishing Historical Records awards. Cost share may include direct and indirect costs, in-kind contributions, non-federal third-party contributions, and income generated by the project itself, as long as it is tied directly to project activities and is allowable under the program rules.
There are also standard federal rights and acknowledgment requirements tied to the funding. Under federal regulations, the Commission retains a royalty-free, non-exclusive, irrevocable license for federal government purposes to reproduce, publish, or otherwise use the work produced with grant funds and to authorize others to do the same. Grantees must also acknowledge NHPRC support in any publications or products resulting from the grant.
For this specific posting (Funding Opportunity Number PUBLISHING 200910), the application schedule was organized around two historical periods, each with its own timeline. Projects focused predominantly on documents prior to 1820 (Colonial and Early National Period) had an optional draft deadline of April 1, 2009 and a final deadline of June 5, 2009, with funding beginning no earlier than January 1, 2010. Projects focused predominantly on documents after 1820 (New Republic through the Modern Era) had an optional draft deadline of August 1, 2009 and a final deadline of October 6, 2009, with support beginning no earlier than July 1, 2010. Optional drafts were to be emailed directly to the program contact (Timothy Connelly), while final applications were submitted through Grants.gov. Eligible applicants included a wide range of public and nonprofit entities, such as 501(c)(3) nonprofits (excluding institutions of higher education under that specific category), federal recognized tribal governments, state and local governments, and both public and private institutions of higher education.
Frequently Asked Questions (FAQs): NHPRC Publishing Historical Records (PUBLISHING 200910)
What is the NHPRC Publishing Historical Records grant program?
The Publishing Historical Records program is a grant opportunity from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration. It supports projects that edit and publish historical documentary materials of national significance so that important primary sources become more accessible to scholars, educators, and the general public.
What kinds of historical materials does this program support?
The program supports projects that work with historical documentary materials of national significance. These may include records documenting the lives of major figures in American history or sources that illuminate broader themes such as politics, military affairs, business, reform movements, the arts, and other major dimensions of the American experience.
What is the main goal of the funded work?
The central goal is to turn historical records into well-prepared documentary editions that broaden access and use. A key expectation is that the historical importance of the records and their value to broad audiences clearly justify the overall cost of the work.
What activities can grant funds support?
Funded work can cover the full documentary editing and publication pipeline, including (when appropriate) collecting, describing, preserving, compiling, editing, and publishing source materials.
Does NHPRC fund the purchase or acquisition of historical records?
No. NHPRC support under this program is aimed at preparing documentary editions, not acquiring collections. The program will not fund proposals to purchase historical records.
Are there restrictions on publishing the papers of very recent individuals?
Yes. NHPRC does not support projects to publish the papers of individuals who have been deceased for fewer than ten years. This effectively limits projects focused on very recent figures.
What publication formats are eligible?
The program supports multiple publication formats and approaches, including:
- Scholarly documentary editions produced as printed, bound volumes
- Scholarly documentary editions published digitally (including online and other electronic formats)
- Image-based editions distributed online or via other media such as microfilm
- Projects that convert existing print or microfilm editions into electronic publications
Can a project combine print and digital approaches?
Yes. Applicants may propose combinations of approaches, allowing projects to pair traditional scholarly editing with modern access and dissemination strategies.
Are both new and continuing projects eligible to apply?
Yes. Both new and continuing projects are eligible to compete for funding under this opportunity.
Can projects that previously received NHPRC support apply again?
Yes. Projects that have previously received NHPRC support may apply for additional funding to undertake a new phase or subsequent stage, but they must show they met the performance objectives of prior awards.
What does NHPRC expect from continuation proposals?
Continuation proposals are expected to be meaningfully updated. The application should clearly describe the new work to be completed, include a budget that matches the next stage, and explain how well the project performed against the objectives in its most recent grant period.
Can an organization apply if it has never received NHPRC publishing support?
Yes. Organizations that have never received NHPRC publishing support may apply to launch a new documentary publishing project. These applications are reviewed alongside all others using the same competitive criteria.
How competitive is this grant program?
The program notes that competition is strong, so proposals need to be well-justified and carefully planned.
How long can a project last?
Funding can be requested for projects lasting up to three years. However, applicants should plan for the fact that NHPRC typically makes awards on a one-year basis.
How does multi-year funding work if awards are typically one year?
While projects may be proposed for up to three years, continued support in later years is dependent on documented progress and accomplishments.
What is the typical award size?
Annual award amounts usually fall between $20,000 and $250,000.
About how many grants does NHPRC expect to make in this category?
NHPRC expected to make roughly 35 to 40 grants in this category.
Is cost sharing required?
Yes. Cost sharing is required. The applicant must commit resources toward the project cost.
What is the federal cost share limit for this program?
For Publishing Historical Records awards, the federal share generally will not exceed 50 percent of total project expenses.
What can count toward the cost share?
Cost share may include direct and indirect costs, in-kind contributions, non-federal third-party contributions, and income generated by the project itself, as long as it is directly tied to project activities and allowable under the program rules.
What is the CFDA number for this grant?
This is a discretionary federal grant under CFDA 89.003 (National Historical Publications and Records Grants), listed under the humanities.
What rights does the federal government retain in work produced with grant funds?
Under federal regulations, the Commission retains a royalty-free, non-exclusive, irrevocable license for federal government purposes to reproduce, publish, or otherwise use the work produced with grant funds and to authorize others to do the same.
Are grantees required to acknowledge NHPRC support?
Yes. Grantees must acknowledge NHPRC support in any publications or products resulting from the grant.
What is the Funding Opportunity Number for this posting?
The Funding Opportunity Number for this posting is PUBLISHING 200910.
How did the deadlines differ by historical period?
The application schedule was organized around two historical periods, each with its own timeline: projects focused predominantly on documents prior to 1820 (Colonial and Early National Period) and projects focused predominantly on documents after 1820 (New Republic through the Modern Era).
What were the deadlines for projects focused on documents prior to 1820?
For projects focused predominantly on documents prior to 1820, the optional draft deadline was April 1, 2009 and the final deadline was June 5, 2009. Funding would begin no earlier than January 1, 2010.
What were the deadlines for projects focused on documents after 1820?
For projects focused predominantly on documents after 1820, the optional draft deadline was August 1, 2009 and the final deadline was October 6, 2009. Support would begin no earlier than July 1, 2010.
Were draft submissions required?
No. Draft submissions were optional.
How were optional drafts submitted?
Optional drafts were to be emailed directly to the program contact, Timothy Connelly.
How were final applications submitted?
Final applications were submitted through Grants.gov.
Who is eligible to apply?
Eligible applicants included a wide range of public and nonprofit entities, including 501(c)(3) nonprofits (excluding institutions of higher education under that specific category), federally recognized tribal governments, state and local governments, and both public and private institutions of higher education.
Are institutions of higher education eligible?
Yes. Both public and private institutions of higher education are included among eligible applicants. The eligibility list also notes that 501(c)(3) nonprofits are eligible, but it excludes institutions of higher education under that specific nonprofit category.
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