Opportunity Information: Apply for PUBLISHING 201006
Apply for PUBLISHING 201006
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Dec 8, 2009 and posted on Dec 8, 2009.
- Applicants must submit their applications by Jun 3, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $250,000.00 in funding.
- Eligible applicants include: City or township governments County governments Public and State controlled institutions of higher education Individuals State governments Native American tribal governments (Federally recognized) Private institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
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Opportunity Summary:
The Publishing Historical Records grant opportunity is offered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). Its purpose is to support projects that preserve and expand public access to Americas documentary heritage, with an emphasis on records that are essential for understanding US democracy, history, and culture. This particular announcement covers Colonial and Early National Period publishing projects, meaning projects where the documents being prepared for publication are predominantly dated prior to 1820. The agency also notes that a separate competition for projects centered mostly on documents after 1820 (New Republic through the Modern Era) is planned as a different funding opportunity.
At its core, the program is looking for proposals to publish historical records of national significance. Projects can be centered on the papers of major individuals in American life, or they can document wider movements and themes such as politics, military affairs, business and economic development, social reform, and the arts. A key expectation is that the historical value of the materials and their usefulness to broad audiences must be strong enough to justify the cost of the work, since editing and publishing documentary records can be resource intensive.
Funded work can cover a range of documentary publishing activities, including collecting and compiling source materials, arranging and describing them, preserving them as needed, and editing and publishing them as documentary editions. The program explicitly supports multiple publication formats: traditional scholarly editions in printed and bound volumes, scholarly editions released online or in other digital formats, image-based editions delivered online or via microfilm (and comparable formats), and the conversion of existing print or microfilm editions into electronic publications. Applicants can also propose combinations of these approaches, which gives projects room to mix a scholarly edited text edition with a complementary image edition or to modernize an older edition for online use.
There are important limits and eligibility rules. NHPRC will not fund proposals to purchase historical records, so the grant is not meant for acquisitions. It also will not fund publication of the papers of anyone who has been deceased for fewer than ten years, which is intended to keep the program focused on historical rather than contemporary documentary projects. Projects that have been funded before may apply again for a new phase or subsequent stage, but they must show they met the objectives of the previous grant, explain what the next stage will accomplish, and provide an updated work plan and budget. New applicants are also welcome to apply to start a publishing project, and they will be evaluated using the same criteria as ongoing projects. The announcement emphasizes that the competition is highly competitive.
Awards can support up to three years of work, but the Commission typically makes awards annually, and continued funding in later years depends on performance and progress in the earlier budget periods. Typical award sizes range from $20,000 to $250,000 per year, with $250,000 as the stated annual ceiling and $20,000 as the floor. NHPRC expects to make roughly 35 to 40 awards in this category, totaling up to about $4.5 million across all grants. Because these are federal funds, the government retains a royalty-free, non-exclusive, irrevocable license to reproduce and use (and authorize others to reproduce and use) any work produced with grant support for federal government purposes. Grantees must also acknowledge NHPRC support in publications and other products that result from the award.
Cost sharing is required, and the Commission generally expects to pay no more than 50 percent of the total project cost for Publishing Historical Records projects. The applicants share can include direct and indirect costs, in-kind contributions, non-federal third-party support, and income earned by the project. In other words, applicants need a realistic matching plan and should be prepared to document how their share of the budget will be covered.
Eligible applicants include a broad mix of public, nonprofit, and academic entities as well as individuals, specifically including city or township governments, county governments, state governments, federally recognized Native American tribal governments, public and state-controlled institutions of higher education, private institutions of higher education, and 501(c)(3) nonprofits (other than higher education institutions), along with individuals. The opportunity is listed under CFDA 89.003 (National Historical Publications and Records Grants), uses a grant funding instrument, and falls under the humanities and cultural affairs area. For this cycle, the opportunity was posted December 8, 2009, with an application deadline of June 3, 2010, and an archive date of July 3, 2010. For access issues with the full announcement, the listed contact is David Davis, Grants Workflow Coordinator at 202-357-5022.
Publishing Historical Records (NHPRC) - FAQs
What is the Publishing Historical Records grant?
The Publishing Historical Records grant is a funding opportunity from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). It supports projects that preserve and expand public access to America's documentary heritage, especially records that help people understand U.S. democracy, history, and culture.
Which time period does this specific announcement cover?
This announcement covers Colonial and Early National Period publishing projects, meaning projects where the documents being prepared for publication are predominantly dated prior to 1820.
Is there funding for projects focused on documents after 1820?
Yes. The agency notes that a separate competition for projects centered mostly on documents after 1820 (New Republic through the Modern Era) is planned as a different funding opportunity.
What types of projects is the program looking to fund?
The program seeks proposals to publish historical records of national significance. Projects may focus on the papers of major individuals in American life, or they may document broader movements and themes such as politics, military affairs, business and economic development, social reform, and the arts.
What does "national significance" mean in this context?
The announcement indicates that the historical value of the materials and their usefulness to broad audiences must be strong enough to justify the cost of editing and publishing, which can be resource intensive.
What kinds of activities can grant funds support?
Funded work can include collecting and compiling source materials, arranging and describing them, preserving them as needed, and editing and publishing them as documentary editions.
What publication formats are eligible?
The program supports multiple formats, including printed and bound scholarly editions, online or other digital scholarly editions, image-based editions delivered online or via microfilm (and comparable formats), and conversion of existing print or microfilm editions into electronic publications.
Can a project combine more than one publication approach?
Yes. Applicants may propose combinations of approaches, such as pairing a scholarly edited text edition with an image edition, or modernizing an older edition for online use.
Can the grant be used to purchase historical records?
No. NHPRC will not fund proposals to purchase historical records, so the grant is not intended for acquisitions.
Are there restrictions related to how recently a person has died?
Yes. NHPRC will not fund publication of the papers of anyone who has been deceased for fewer than ten years.
Can previously funded projects apply again?
Yes. Projects that have been funded before may apply for a new phase or subsequent stage, but they must show they met the objectives of the previous grant, explain what the next stage will accomplish, and provide an updated work plan and budget.
Are new applicants allowed, or is it only for ongoing documentary editions?
New applicants are welcome to apply to start a publishing project, and they will be evaluated using the same criteria as ongoing projects.
How competitive is this grant program?
The announcement states that the competition is highly competitive.
How long can an award support a project?
Awards can support up to three years of work. However, the Commission typically makes awards annually, and continued funding in later years depends on performance and progress in earlier budget periods.
What is the typical award amount?
Typical award sizes range from $20,000 to $250,000 per year, with $250,000 as the stated annual ceiling and $20,000 as the floor.
How many awards does NHPRC expect to make and what is the total funding?
NHPRC expects to make roughly 35 to 40 awards in this category, totaling up to about $4.5 million across all grants.
Is cost sharing or matching required?
Yes. Cost sharing is required, and the Commission generally expects to pay no more than 50 percent of the total project cost for Publishing Historical Records projects.
What can be counted toward the applicant's cost share?
The applicant share can include direct and indirect costs, in-kind contributions, non-federal third-party support, and income earned by the project.
What does NHPRC expect regarding the matching plan?
Applicants are expected to present a realistic matching plan and be prepared to document how their share of the budget will be covered.
Who is eligible to apply?
Eligible applicants include city or township governments, county governments, state governments, federally recognized Native American tribal governments, public and state-controlled institutions of higher education, private institutions of higher education, 501(c)(3) nonprofits (other than higher education institutions), and individuals.
What is the CFDA number and program listing for this opportunity?
The opportunity is listed under CFDA 89.003, National Historical Publications and Records Grants.
What type of funding instrument is used?
The announcement indicates this opportunity uses a grant funding instrument.
What subject area does this opportunity fall under?
The opportunity falls under the humanities and cultural affairs area.
What rights does the federal government retain in work produced with grant support?
Because these are federal funds, the government retains a royalty-free, non-exclusive, irrevocable license to reproduce and use (and authorize others to reproduce and use) any work produced with grant support for federal government purposes.
Is acknowledgment of NHPRC required in publications?
Yes. Grantees must acknowledge NHPRC support in publications and other products that result from the award.
When was this funding opportunity posted and when was the deadline?
For this cycle, the opportunity was posted on December 8, 2009, and the application deadline was June 3, 2010.
What is the archive date listed for this opportunity?
The archive date listed is July 3, 2010.
Who is the contact for access issues with the full announcement?
The listed contact is David Davis, Grants Workflow Coordinator, at 202-357-5022.
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